Craft/Art/Retail/Non-Concessions Application (2023 Boynton Beach Pirate Fest)

Name: Boynton Beach Pirate Fest - 2023
Start: 2023-10-28T10:00:00-00:00
End: 2023-10-29T17:00:00-00:00
Location: 100 E Ocean Ave

Deadline: Oct 23, 2023 11:59 pm (GMT-04:00) Eastern Time (US & Canada)

Boynton Beach Pirate Fest - 2023

Date: Oct 28, 2023 10:00 am - Oct 29, 2023 5:00 pm (EDT)

Boynton Beach, Florida

$450.00 - $500.00

About the application

Eligible Vendors - including, but not limited to: artwork, jewelry, clothing, wood carvings, personal care items (lotions, soaps, perfumes, and make-up), home décor, miscellaneous trinkets, period styled weapons, etc. Non-concession food is food/drink that is pre-packaged e.g. bagged chips, or tea bags. Ineligible Vendors - including, but not limited to: applications from businesses that provide services (medical professionals, home improvement services, personal services, children’s activities, etc.) will not be accepted. Interested parties that fall within the service provider category should see the sponsorship packet for ways to participate at the event. If you require electric, please list requirements in your application. Vendors must provide their own power source and are responsible for all related permit fees required. Vendor is responsible for supplying any additional items that may be needed for tent display, such as extension cords, zip ties, additional lights, tablecloths, etc. Corner spaces are available for an additional $50. Vendors with corner space will be allotted a buffer of up to 5 feet to display merchandise but are not to impeded the walkways in front of their booth space. Corner spaces are limited and offered on a first come first serve basis. Prohibited items: Weapons of any kind (explosives, pepper spray, tear gas, guns, etc.), fireworks, flying objects, any items that depict hateful language, illegal substances and paraphernalia.

About the event

The Pirates will be back to invade the City of Boynton Beach on Saturday, October 28 & Sunday, October 29, 2023 in #DowntownBoynton for the Boynton Beach Pirate Fest! More details to follow.

City of Boynton Beach

Contact Organizer

City of Boynton Beach

Contact Organizer

Terms & Conditions

All vendors are required to submit the below documents by September 29, 2023 at 5:00pm to piratefest@bbfl.us:

Completed Vendor Application (Submitted via Eventeny)
Signed Rules & Regulations (Email signed document to piratefest@bbfl.us)
Signed Indemnification & Waiver of Liability for each person working your booth (Email signed document to piratefest@bbfl.us)
COI naming City of Boynton Beach as additionally insured - see COI Advisory Form for Reference (Email document to piratefest@bbfl.us)
At least two (2) photos of your product and display (Submitted via Eventeny)
Vendor Fee - Accepted Payments: Check, Money order, Cash, Credit Card.
- Deliver or mail checks and money orders (Make out to City of Boynton Beach) to City Hall (100 E. Ocean Ave, Boynton Beach, Florida 33435). Cash only accepted in-person.
- Note: Payment via credit card is an option on Eventeny after a vendor packet has been submitted and approved. Please note that all credit card transactions will incur a processing fee.

Vendor Rules & Regulations:

Load-in is on Friday, October 27, 2023 from 10:00 AM to 5:00 PM and Saturday, October 28, 2023 from 7:00 AM to 9:00 AM. All booths must be set up and ready for inspection by Saturday, October 28, 2023 at 9:00 AM.
Vendor shall off-load, then immediately move vehicles to the designated parking area before setting up their booth.
Vendor will be notified via email the week of the event with assigned booth, setup times, check-in locations, and parking.
Vendor will check-in with City representative, and then will be directed to the assigned tent or space prior to setup.
Vendor must bring their own dolly for load-in and load-out; there is no guarantee that you will be able to drive up to your assigned tent space.
Vehicles must be removed from Ocean Avenue no later than one hour prior to the opening of the festival.
Vendors must provide their own power supply, extension cords and power strips.
Prior approval, by City staff, is required for vendors to move or trade tent space.
Vendors may not share tent space, nor may they sublet space.
Vendors may only sell from within the physical limits of their assigned tent space only. Additional space must be approved and/or purchased if needed.
Vendors must adhere to the hours of the event as outlined. All vendor tents must remain active until the event closes.
Early breakdown is not permitted and will result in exclusion from any of our future events, and/or forfeiture of any deposit.
Vendors’ assigned tent areas must remain neat and products must be appropriately displayed at all times.
Event staff will randomly circulate the event to ensure that all merchandise shown is in compliance with these guidelines.
Vendors are required to keep their space clean and to remove all trash from their tent space.
Vendors must get the ‘all clear’ from City staff to begin breaking down of displays for the end of day or the end of the event.
Vendor must break-down their display and pack up its merchandise before bringing your vehicle onto the midway.
Vendors must abide by, and displays must be in accordance with, local fire regulations.
It is recommended (but not required) that all non-food and amusement vendors have a fire extinguisher at their booth. All booths with generators require a fire extinguisher.
All food vendors must have at their booth at all times adequate and proper fire extinguishing equipment, with current certification tags attached, to be inspected by the Fire Marshal. If any type of fryer is to be used, Vendor’s fire extinguishing equipment must include a Class K extinguisher.
Vendors must submit all required paperwork and documents before the September 29, 2023 deadline in order to occupy a tent at the event.
The City reserves the right to move, cancel, reassign, or restrict the participation of any vendor at the discretion of the City.
The event will be held rain or shine.
Boynton Beach Police Department and/or private security will be on site during event hours. The City of Boynton Beach, its officers, employees, and representatives are NOT RESPONSIBLE for any property damage, lost or stolen merchandise that occurs at your tent or booth.
The City of Boynton Beach does not assume any liability for any losses that the Vendor may incur. Insurance coverage is not available or provided.
It is the sole responsibility of the vendor to maintain and ensure compliance with all appropriate state, local, and federal health regulations, codes, licenses and insurance.
Vendors shall accept full responsibility for collecting, reporting and paying appropriate sales taxes.
Each vendor (and all parties staffing a vendor space) must sign an INDEMNIFICATION AND WAIVER OF LIABILITY AGREEMENT.
Any Vendor who does not fully comply with all rules and regulations governing the event may be expelled from the event area. The City may also elect to bar any expelled vendor from participating in future City events. All vendors are required to be respectful and cooperative with local authorities such as State, County, & City Employees, Event Staff, Volunteers and other vendors.
Vendors and their staff are required to conduct themselves in a polite and professional manner, and must, at all times, act in a manner so as to preserve the safety of all persons present at the event. Vendors must immediately bring any issues with guests, other vendors, or the event to the attention of event staff so that event staff can work to resolve the problem. Unprofessional conduct, including derogatory comments made to any other person at the event will not be tolerated and may result in the vendor being expelled from the event without refund and may lead to other legal action.
All vendors (and all parties staffing a vendor space) MUST refrain from alcohol consumption during event hours.
No vendor is guaranteed the exclusive right to sell any item or service. However, the City will make every effort to limit of the sale of similar items and services. Only items and services listed on the vendor’s approved application may be sold at the event. If the City does not permit the sale of an item or service listed on a vendor application, the City will notify the vendor prior to the event that such item or service may not be sold. Only sponsors may request the right to exclusively sell certain products and services. If any sponsor is granted the right to exclusively sell a product or service, any vendors proposing to sell a similar item or service (“Limited Vendor”) will be notified prior to the event that they may not sell the exclusive item or service. If the Limited Vendor no longer wishes to participate in the event, the Limited Vendor may request that the City reject the Limited Vendor’s application and issue the Limited Vendor a refund in the same manner as all other rejected applicants. Vendor agrees that the City will not owe a Limited Vendor any compensation other than refund for a rejected application.
Vendors will not sell, use, or provide food in, or offer the use of Polystyrene Foam (aka “Styrofoam”) Food Ware or Unencapsulated Polystyrene Foam Products at the Event (with the exception of prepackaged foods that have been filled and sealed prior to receipt by the Contractor, including products used for the storage of raw meat, pork, poultry, eggs, fish, and seafood).
Vendors will not sell, use, or offer the use of balloons or confetti in its display or at the Event.

Related files

2023 Pirate Fest Vendor Packet - Print and Sign

Prices

Craft/Art/Retail/Non-Concessions Tent	$450.00	Non-refundable	10' x 10' tent, 1 table, 2 chairs, 4 sidewalls. If you require electric, please list requirements in your application. Vendors must provide their own power source (i.e. generator) and are responsible for all related permit fees required.
Craft/Art/Retail/Non-Concessions Tent (CORNER SPACE)	$500.00	Non-refundable	10' x 10' tent, 1 table, 2 chairs, 4 sidewalls. If you require electric, please list requirements in your application. Vendors must provide their own power source (i.e. generator) and are responsible for all related permit fees required. Corner spaces are available for an additional $50. Vendors with corner space will be allotted a buffer of up to 5 feet to display merchandise but are not to impeded the walkways in front of their booth space. Corner spaces are limited and offered on a first come first serve basis.

Questions on the application

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

Vendor Type
Please list all items or products sold (including pricing):
Do you need electricity?
If electricity is needed, please explain and provide wattage needs:

Picture requirements

Minimum pictures required: 2
Upload at least two (2) photos of your product and display.

Craft/Art/Retail/Non-Concessions Application (2023 Boynton Beach Pirate Fest)

Boynton Beach Pirate Fest - 2023

Application deadline has passed