Application deadline is October 1, 2023.
Applicants who have been accepted to participate will receive confirmation from Festival organizers with the requirement to obtain all applicable federal, state, and local licenses and permits to operate in Rock Hill, SC, as well as a Certificate of Liability Insurance naming ChristmasVille Rock Hill and the City of Rock Hill as ADDITIONAL INSURED. These documents are not required to apply but will be required prior to November 1, 2023.
Documents required include:
- A City of Rock Hill Business License. The application can be found at www.cityofrockhill.com, or you can reach out to the business licensing office directly via email at businesslicense@cityofrockhill.com, or at 803-329-5590.
- An FSE Grease Discharge Permit. This can be found at www.cityofrockhill.com/fog, or you can reach out to the GMP Official at 803-329 -8703.
- DHEC Inspection. Information regarding SCDHEC regulations can be found at SCDHEC.gov or by calling the Environmental Health Manager at 803-909-7373.
- A State of South Carolina Retail Business License. This can be found at www.dor.sc.gov/tax/registration.
Those approved are required to be on-site and open for business the entire time for each date. Poor weather, lack of sales, etc. are not considered reasons for not being on-site. Cancellation on your part within one week of the event will be considered a violation of this agreement and no refund will be issued. If you encounter a situation that prevents you from attending a date you reserved, please contact christmasvillerockhill@gmail.com.
The Festival will proceed RAIN OR SHINE. Should ChristmasVille be canceled due to severe weather or unforeseen circumstances, vendors may request a partial refund of their vendor fee - $100 of the fee is non-refundable to cover the cost of rentals, operations, etc.
The City of Rock Hill's risk management team has requested that food truck vendors provide their own 50 to 30 amp adapters due to liability concerns.
Additional Notes:
- No distribution, canvassing, flyers, nor vending of any kind may be done by strolling through the park.
- Vendors must post prices in a legible manner and in a visible place.
- The sale or consumption of alcoholic beverages is strictly prohibited and will result in expulsion from the Festival.
- All food items must be stored inside the vehicle, covered and off the ground.
- Food should primarily be prepared on site. Pre-packaged foods are discouraged.
- You are required to provide appropriate cleaning material.
- Do not pour ANYTHING in the drains. Do not get stains or grease of any kind on the pavers.
- Take your trash with you. Improper trash disposal is grounds for exclusion from participation at future Festivals.
- If a vendor is rude or disrespectful to the public, staff, or other vendors, they will be removed from the Festival without refund.
- Deadline for applications is October 1, 2023.
- A completed application does not guarantee participation.
Hold Harmless Agreement
By submitting this application, the applicant shall indemnify and hold harmless ChristmasVille, the City of Rock Hill, and the Old Town Association, its agents, volunteers, elected officials and employees from and against all losses, costs, damages, expense, and liability caused by an accident or other occurrence in bodily injury, including death, sickness and disease to any persons, or damage or destruction to property, real or personal, arising directly or indirectly from Applicant’s operations, products or services at ChristmasVille.
Applicant agrees to waive, release and discharge ChristmasVille, the City of Rock Hill, and the Old Town Association, its agents, volunteers, elected officials and employees, of and from any and all claims, demands, costs, liability and causes of action whatsoever that may arise as a result of Applicant’s participation in ChristmasVille, including but not limited to, any claims, causes of action, liability, damages, demands and costs related to injury to any of the Applicant’s person or property.
This waiver and release shall inure to the benefit of ChristmasVille, the City of Rock Hill, and the Old Town Association and shall bind applicant along with its employees, heirs, legal representatives, assigns and successors in interest of the Applicant or any member thereof.
I represent that I am the person whose name appears on this vendor application, and that I viewed and understand this Hold Harmless Agreement and the rules, regulations, and guidelines provided. I acknowledge and agree to the statements, terms, and conditions in this application, and that by submitting this application, I am providing electronic agreement to these terms that will have the same legal effect as signing the document with a written signature, which shall be valid evidence of my intent and agreement to be bound.
