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ChristmasVille 2023 Food Vendors

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Deadline: Oct 04, 2023 11:59 pm (GMT-05:00) Eastern Time (US & Canada)
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ChristmasVille
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Date: Nov 30, 2023 6:00 pm - Dec 03, 2023 6:30 pm (EST)
place
Rock Hill, South Carolina
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$ 350.00

About the registration

We have reached capacity for food vendors at ChristmasVille 2023. Experience the magic of the holiday season as a food vendor at
ChristmasVille 2023!   As a food vendor, you'll have the opportunity to showcase your delectable creations with thousands of hungry attendees. From mouthwatering holiday treats to savory comfort foods, you'll have the chance to tantalize taste buds and spread joy with every bite. With a captive audience of enthusiastic festival-goers, you'll have ample opportunity to build your brand, expand your customer base, and make lasting connections. OFFICIAL (REQUIRED) FOOD VENDOR HOURSWhile there are a few events and activities scheduled for the evening of Thursday, November 30th, as well as during the morning/early afternoon of Friday, December 1st for "Young at Heart" (specific programming designed for preschoolers and the active adult community), the official food truck hours are as follows and must be respected unless otherwise approved by festival organizers:
  • Friday, December 1st | 4pm - 9pm 
  • Saturday, December 2nd | 10am - 7pm 
  • Sunday, December 3rd | Noon - 7pm 
Vendors are required to be set up and ready for operations at a minimum of 1 hour prior to the times referenced above and are required to be on-site and open for business the entire time for each date.   Food vendors will be positioned throughout the festival, in high-traffic areas that are currently being identified as the event site map is confirmed.  These locations stretch from the festivities at Fountain Park to the Vendor Market by the Warehouses on White.  Location preference will be discussed following your application submission.  Please note that this application is for consideration of becoming a food vendor for the 2023 ChristmasVille Festival.  A completed application does not guarantee participation, as vendors will be selected based on several criteria including menu items and originality.  There will be a limited number of vendors per category. 
 
Please supply several pictures for representation of your menu items, truck/trailer as it is set up, as well as corresponding pricing.  It is understood that your supply costs will likely fluctuate between now and the festival, so final pricing is not due until November 1, 2023.  

About the event

ChristmasVille offers a storybook setting filled with music, merriment, and wishes of good cheer. Bundle up friends and loved ones to enjoy the festival based on the whimsical artwork of Rock Hill’s adopted son and renowned illustrator, Vernon Grant, the artist who created Kellogg’s® Rice Krispies Snap!® Crackle!® Pop!® This holiday season, Old Town Rock Hill will sparkle with the exciting, charming, and picturesque holiday village and outdoor art festival featuring more than 70 events including horse-drawn carriage rides, historic tours, strolling carolers, art, theater, dance, music, a gingerbread house contest, crafts, multiple Santa activities, and a REAL ice skating rink! There are various ticketed events, contests, and volunteer opportunities. Please pay close attention to the dates and timeframes on each of those rather than the overall dates of the festival weekend.
ChristmasVille
ChristmasVille
Contact Organizer
ChristmasVille
ChristmasVille
Contact Organizer

Terms & Conditions

Application deadline is October 1, 2023.     Applicants who have been accepted to participate will receive confirmation from Festival organizers with the requirement to obtain all applicable federal, state, and local licenses and permits to operate in Rock Hill, SC, as well as a Certificate of Liability Insurance naming ChristmasVille Rock Hill and the City of Rock Hill as ADDITIONAL INSURED.  These documents are not required to apply but will be required prior to November 1, 2023.    Documents required include:
  • A City of Rock Hill Business License. The application can be found at www.cityofrockhill.com, or you can reach out to the business licensing office directly via email at businesslicense@cityofrockhill.com, or at 803-329-5590.
  • An FSE Grease Discharge Permit.  This can be found at www.cityofrockhill.com/fog, or you can reach out to the GMP Official at 803-329 -8703.
  • DHEC Inspection.  Information regarding SCDHEC regulations can be found at SCDHEC.gov or by calling the Environmental Health Manager at 803-909-7373.
  • A State of South Carolina Retail Business License.  This can be found at www.dor.sc.gov/tax/registration.
Those approved are required to be on-site and open for business the entire time for each date. Poor weather, lack of sales, etc. are not considered reasons for not being on-site.  Cancellation on your part within one week of the event will be considered a violation of this agreement and no refund will be issued.  If you encounter a situation that prevents you from attending a date you reserved, please contact christmasvillerockhill@gmail.com.   The Festival will proceed RAIN OR SHINE.  Should ChristmasVille be canceled due to severe weather or unforeseen circumstances, vendors may request a partial refund of their vendor fee - $100 of the fee is non-refundable to cover the cost of rentals, operations, etc.     The City of Rock Hill's risk management team has requested that food truck vendors provide their own 50 to 30 amp adapters due to liability concerns.     Additional Notes:
  • No distribution, canvassing, flyers, nor vending of any kind may be done by strolling through the park.
  • Vendors must post prices in a legible manner and in a visible place. 
  • The sale or consumption of alcoholic beverages is strictly prohibited and will result in expulsion from the Festival.
  • All food items must be stored inside the vehicle, covered and off the ground.  
  • Food should primarily be prepared on site.  Pre-packaged foods are discouraged. 
  • You are required to provide appropriate cleaning material.
  • Do not pour ANYTHING in the drains. Do not get stains or grease of any kind on the pavers.  
  • Take your trash with you. Improper trash disposal is grounds for exclusion from participation at future Festivals.
  • If a vendor is rude or disrespectful to the public, staff, or other vendors, they will be removed from the Festival without refund.   
  • Deadline for applications is October 1, 2023. 
  • A completed application does not guarantee participation.  
Hold Harmless Agreement By submitting this application, the applicant shall indemnify and hold harmless ChristmasVille, the City of Rock Hill, and the Old Town Association, its agents, volunteers, elected officials and employees from and against all losses, costs, damages, expense, and liability caused by an accident or other occurrence in bodily injury, including death, sickness and disease to any persons, or damage or destruction to property, real or personal, arising directly or indirectly from Applicant’s operations, products or services at ChristmasVille.     Applicant agrees to waive, release and discharge ChristmasVille, the City of Rock Hill, and the Old Town Association, its agents, volunteers, elected officials and employees, of and from any and all claims, demands, costs, liability and causes of action whatsoever that may arise as a result of Applicant’s participation in ChristmasVille, including but not limited to, any claims, causes of action, liability, damages, demands and costs related to injury to any of the Applicant’s person or property.   This waiver and release shall inure to the benefit of ChristmasVille, the City of Rock Hill, and the Old Town Association and shall bind applicant along with its employees, heirs, legal representatives, assigns and successors in interest of the Applicant or any member thereof.   I represent that I am the person whose name appears on this vendor application, and that I viewed and understand this Hold Harmless Agreement and the rules, regulations, and guidelines provided.  I acknowledge and agree to the statements, terms, and conditions in this application, and that by submitting this application, I am providing electronic agreement to these terms that will have the same legal effect as signing the document with a written signature, which shall be valid evidence of my intent and agreement to be bound.

Prices

Food Trucks up to 24 feet long $350.00 Non-refundable Single booth space is 10 feet wide and 10 feet deep.
Food Trailers up to 20 feet in length $350.00 Non-refundable
Food/Beverage Cart $350.00 Non-refundable

Questions on the registration

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Please describe your menu.
  • How would you categorize your menu?
  • What are your prices?
  • What are your power requirements?
  • Do you have a location preference?
  • Have you previously participated in ChristmasVille? If so, which years?
  • Certificate of Insurance Image
  • State of SC Business License Number
  • City of Rock Hill Business License Image
  • DHEC Inspection Image
  • Grease Discharge Permit
  • Anything Additional

Picture requirements

  • Minimum pictures required: 2
ChristmasVille 2023 Food Vendors
ChristmasVille 2023 Food Vendors
ChristmasVille
Registration deadline has passed