Artist / Crafter Exhibitor

As the temperatures cool off, the chili heats up! The Village of Wellington invites you to sample local and professional chili recipes and choose the winner! Prepare your taste buds for a Chili Challenge like no other where home chefs are welcome to compete in our amateur chili cook-off competition while professional chefs go head to head to choose the Wellington chili champion. The rivalry is real. The competition will be heated. Teams may dress as cowboys, some may wear funny hats, and some have wacky names, but the competition is serious business! If Chili isn’t your thing, A handful of chicken wing chefs will be showcasing their unique and mouthwatering chicken wings for purchase. Wings can come in any form, from fried and grilled to smoked, sauced, and even baked. Talk about a foodie paradise! EVENT DATE & TIME: Sat., Nov. 27, 2021(11am – 6pm) LOCATION: Village of Wellington Amphitheater 12100 Forest Hill Blvd. Wellington, FL 33414 VENDORS: Booth needs to be decorated in Chili and/or Chicken Wing Theme BOOTH SPACE FEES: Please note: “applying” for the show does not mean that you are automatically in the show. Your application must first be reviewed and approved online by our committee. You will receive notification of acceptance. We continue to work with every intention of holding our 2021 events. We are implementing flexible payment options this year, in an effort to help you manage your impacted budget and finances. Due to the pandemic, our not-for-profit has experienced first-hand the difficulties everyone is experiencing. Our non-for-profit organization faces limited funding and resources that are required to produce these award-winning events, with more than 70% of event operating budgets generated from corporate sponsors and exhibitors. The majority of all work is completed leading up to the event, and our goal is to remove the risk and provide flexibility so that our participants are comfortable in planning and scheduling future upcoming events. We are offering an extended payment option and ask you to commit to participating as soon as possible. You must first complete your online application. You will only be required to pay the application fee upfront. If you are accepted, you will receive an email notification and reminder of payment date. We ask for a payment plan as follows: -Non-refundable application fee upon completion of online application. -25% of booth fees within two weeks of acceptance. (You will be notified in advance prior to charges.) -25% booth fee 90 days prior to event -Balance of booth fee in full no later than 45 days prior to event EXHIBITOR BOOTH FEES (Deadline Nov. 1, 2021) NOTE: If you apply before Nov. 1st but do not receive confirmation of acceptance / invitation until November, the EARLY EXHIBITOR BOOTH FEE still applies! ** 7% Florida Sales Tax will be added to booth fees at check-out** Artist / Crafter Exhibitor $100 + $7.00 sales tax = $107.00 Jewelry Exhibitor $100 + $7.00 sales tax = $107.00 Business Exhibitor $500 + $35.00 sales tax = $535.00 Edibles Exhibitors $100 + $7.00 sales tax = $107.00 Buy/Sell Exhibitor $100 + $7.00 sales tax = $107.00 Food Cart (6x6 space) $150.00 + $10.50 sales tax = $160.50 10x10 Rental Pkg (Tent, Table, 2 Chairs & Sides) $280 + $19.60 sales tax = $299.60 No application fees will be incurred, however, processing fee will apply and absorbed by applicant. Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly. For double booth (10x20), you must select two booths. An artist requesting a corner must either have the corner wall open or use the outside wall to display art. Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form. During the festival, all exhibits will be visited by a festival representative to ensure that they are in compliance with our festival policies. It is the exclusive right and responsibility of the Festival Staff to call for the removal of work that is not in compliance with the festival policies and requirements. Non-compliance may result in expulsion from the festival or refusal of future festival participation. All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires AT LEAST 40 pounds per leg (more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. Weights may not include cinderblocks or water jugs as they do not meet the 40 pound requirement. Balances Due: Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in. PARKING – PLEASE NOTE: Exhibitor Parking is provided at the Village of Wellington Amphitheater 12100 Forest Hill Blvd., Wellington, FL 33414 Booth Tear Down: Packing up of booth supplies may begin at 6:00 pm on Saturday. You may bring your vehicle onsite after the crowds have cleared on Saturday November 27th only. Hot Chili Cool Wings staff will advise you when vehicles are permitted on site. We suggest that you bring dollies and hand trucks to assist in removing items (at close of event). Items to Bring: Handy items you may want to bring to setup your booth include Decorations needed for Theme Related FUN! - staple gun, cable ties, duct tape, pens, heavy duty 50-100 electric cords, lights and scissors. If you have large, heavy items to move a dolly would be handy to also bring along with you. Electricity: Unless other requests and arrangements were made in your agreement, each space will have access to a single 110 outlet, located approx. 25’ from your booth. Exhibitors must provide their own 50’ outdoor approved extension cord for individual needs. Security You are responsible for all valuables, items and prizes at your booth. Hot Chili Cool Wings employs private security, however, we cannot be responsible for lost, damaged or stolen items from your booth. Equipment Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, table and chairs. Staffing Please make sure the people staffing your booth are familiar with Hot Chili Cool Wings Booth Policies & Guidelines. Coordinate staff access to the site in advance to avoid confusion. Every person staffing your booth, whether employees or subcontractors, will need an admission ticket. You can also provide staff names to Hot Chili Cool Wings staff person at the Vendor Check-In booth. Cancellation Policy All cancellations are subject to a $25.00 processing fee. In addition to the $25.00 processing fee, cancellations received after Oct. 1st will result in a 25% retention fee (+$25). Refunds will not be made after Nov. 1st, 2021. Cancellations must be made in written form and submitted by email. Emails should be sent to the Vendor Coordinator at info@festivalmanagementgroup.com. No Show Policy Artists who have not checked in and/or notified event with a message via festival office phone (561-279-0907), or email (info@festivalmanagementgroup.com) by 7:00 am on the day of event, will be considered a NO SHOW and the assigned space will be forfeited with no refund. *Dates and details subject to change* SETUP DATE & TIME: Friday, November 27th from 12:00 pm – 7 pm (Booth # and location provided upon check-in.) Entry is permitted ONLY via main entrance to Village of Wellington. You must check-in with staff at Vendor Check-In to be directed to your booth location. No exceptions. Please bring any extension cords, lights, décor, tablecloths or other items you might need. You can access event grounds by 7:00 am on Sat., November 28th. NO vehicles permitted onsite after 8:00 am on Sat., November 28th. Set up must be completed by 9:00 am on Sat., November 28th and ready to open at 11 am. (If you & your vehicle are not on site by 8:00 am, you will have to cart in product.) BOOTH HOURS: Saturday, November 27th (11:00 am – 6:00 pm) During Check-In it is nearly IMPOSSIBLE to answer all phone calls. If you need immediate assistance, please text our Vendor Manager Cheryl Smith at 561-445-1624. If you have any questions leading up to the event, please feel free to contact us at 561-409-5966 and ask for Cheryl. We look forward to another great show with you! ATTENDEE ADMISSION FEE: Tickets for Chili Tastings: 10 tickets for $10.00

As the temperatures cool off, the chili heats up! The Village of Wellington invites you to sample local and professional chili recipes and choose the winner! Prepare your taste buds for a Chili Challenge like no other where home chefs are welcome to compete in our amateur chili cook-off competition while professional chefs go head to head to choose the Wellington chili champion. The rivalry is real. The competition will be heated. Teams may dress as cowboys, some may wear funny hats, and some have wacky names, but the competition is serious business! If Chili isn’t your thing, A handful of chicken wing chefs will be showcasing their unique and mouthwatering chicken wings for purchase. Wings can come in any form, from fried and grilled to smoked, sauced, and even baked. Talk about a foodie paradise!

Please review the following rules and policies to assure your safety and enjoyment during the festival. 1. Booth fees are due in full upon acceptance of invitation to show. 2. All refunds are subject to a $75.00 processing fee. In addition to the $75.00 processing fee, cancellations received between Oct 1st will result in a 25% retention fee (+$75). NO refunds will not be made after Nov. 1st, 2020. 3. Animals, weapons (including pocket knives) are NOT be permitted at the event. 4. Large inflatables are not permitted without express written permission from Village of Wellington in advance. 5. Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins. 6. Exhibitors may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show. Artists must display their own work. 7. Display space is permitted within your 10x10 tent area only. No items are permitted placement outside of your 10x10 tent. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity. 8. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe & secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended. Please break down all packing material, cardboard and corrugated boxes at your booth location and place on outside of your tent for Operations to pick-up. 9. You must display appropriate conduct. No CBD, Medical Marijuana, or items of the like are allowed. No Nudity images in products being sold will be permitted. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space. 10. Break down of booths must be completed and removed by 9:00 PM on Saturday. Any materials left behind will be confiscated. 11. Participation is required all hours of event. Exhibitors who break down displays or depart before close of show will not be allowed to return to future shows. 12. Electricity is provided! Please provide your own power cords. Recommend 25ft to 50ft. 13. No food products may be sold or given away by artists or business exhibitors. If you have been approved as a sampling sponsor or exhibitor for an approved food product at your booth, you must provide a copy of your liability insurance certificate with Delray Beach Arts, 140 NE 1st Street, Delray Beach, FL 33444 and the Village of Wellington, 12100 Forest Hill Boulevard, Wellington, FL 33414 listed as an additional insured and email to info@festivalmanagementgroup.com. Product sampling approved in advance are limited to 1-1/2 OZ portions only. 14. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited. 15. Vendors are responsible for the collection, payment, and reporting of their own sales tax. 16. Parking is available at no charge in Vendor Parking Lot provided. (All exhibitors MUST check-in at Vendor Check-In first.) Upon check-in at Vendor Check-In Tent, you will receive two parking passes. If additional passes are needed for staff, you can request on setup day. RV’s, trailers, etc. can park on a first-come first-serve basis in Vendor Lot (signage to direct to location). No vans, automobiles or self-propelled vehicles may be used in adjacent to display area. 17. Exhibitors must abide by and displays must be in accordance with local fire regulations. 18. Palm Beach Sheriff’s officers and Private security provide security during the shows hours of operation. The show takes place in an urban area, so reasonable precautions should be taken to ensure the safety of your property. All work is exhibited at the artist’s own risk. 19. You must use weights to anchor your booths down. A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION. Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in Hot Chili Cool Wings event again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the Hot Chili Cool Wings event. During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Delray Beach Arts, Village of Wellington, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.