Sometimes extreme and dangerous weather may cause a delay in starting the event. If that happens, we will communicate immediately with you via email and text. To ensure you receive our communication, please make sure your cell number and email are correct in the application. Monitor them often the day of the event. If emerging, dangerous weather occurs during the event that causes it to close early, you will receive notification as soon as possible.
Social Media
Vendors will be provided a social media post and link to the event to share on their social media pages. The Event social media post should be posted no less than 2 times within the months proceeding October 1 to help encourage ticket sales at the event. Posts should tag @favoredconferencesandevents #fizzandbeatszeroproof
PROHIBITED ITEMS
Commercial and resale items; items that can shoot a projectile; weapons, illegal items or services, beverages of any kind (outside of approved food truck and zero proof vendors). Vendors may not provide food or drink to customers that can be consumed on site, excluding candy. Handcrafted food vendors are permitted to provide samples of your product. The food sample should include no more than a half-ounce of product and one chip, cookie, pretzel, etc. that fits in the 1-ounce cup. No helium is allowed inside the building, no open flames
ALLOWABLE ITEMS AND SERVICES
Acceptable products & services for Vendors include, but are not limited to: Artwork, Crafts, Jewelry, Clothing, Kitchen and Home Decor, Toys, Pet Products, Interactive Art experiences, Professional Services, Informational/Educational Booths
Vendor Spaces
- Spaces will be assigned by organizers and will fit (1) 6'-8' table and 2 chairs. *Approximately 8'x5' space.
- As all vendors are inside the main building or outside on the patio, tents/canopies are NOT permitted.
- Merchandise and marketing must remain in the space at/around the table.
- All materials, storage and operations must occur within the booth space.
- Vendors should supply their own table and chairs.
- Electricity is available on a limited first-come, first-serve basis. Vendors who purchase electrical access must provide their own heavy duty, three-pronged, exterior extension cord (50 feet), and they must tape it to the floor. No one may hook up to electricity without paying the hook-up fee.
- Vendors must staff their booths at all times during event hours.
- The person/organization who applied for the space & created the items on display must staff their own booth and have coverage during breaks.
- Pets are not allowed at this event; however, registered ESA/Service dogs wearing certified vests are welcome.
- Layouts will be provided prior to the event, so that you are aware of your location prior to event day.
- Vendors are responsible for the removal of surplus products, booth parts, trash, etc.
- No helium balloons are allowable, no open flames, and no taping, pinning, nailing or permanently posting on walls or floors. All signage must be freestanding.
NC Sales Tax
Per N.C. Gen. Stat. §105-164.4(c) all Vendors selling merchandise MUST have a NC Sales Tax ID# to participate in this event and are asked to display the NC Sales Tax ID# in their vendor area. All vendors will be responsible for their own collection and reporting of sales tax to the NC Department of Revenue Sales and Use Tax Division.
Vendors who are purely informational, educational, or not selling merchandise can notate this in their application as this will not apply.
Parking
Load-in can happen from the main Garden Lot, but cars must be moved prior to the event start time by 12:00pm. Vendors must park in the adjacent lot.
Vendors are allowed to park close to the Garden main building for load in and set-up, but must move their vehicle to the designated lot by 12:00pm.
Set-up
The event is from 1:00-6:00pm.
Set up will be from 10:30-12:30pm. When you arrive, please park and check-in at the main entrance. Someone will help direct you to your vendor spot.
Vendors must be set up by 12:30pm.
Teardown can begin at 5:30pm.
Problems/Issues
If there are any problems/issues, please bring them to the attention of the Event Coordinator Terri Moy (cell phone 786.627.2848) who will be onsite during the entire Fizz and Beats™️ Zero Proof Fest. Staff will attempt to resolve any concerns in a professional manner.
ADDTIONAL TERMS AND WAIVER OF LIABILITY
Fizz and Beats™️ participants, employees, sponsors, vendors and partners are expected to positively represent the fest and abide by all rules set forth by festival organizers (Favored Conferences and Events). At no time should vendors engage in illegal activities or inappropriate behavior.
Vendors are not allowed to sell/provide/or have in their possession any alcoholic beverages or tobacco products as this is an alcohol-free event and a tobacco free venue. Organizers, partners, sponsors, and venue are not held liable for any items sold that violate copyright, trademark or infringement laws.
The organizers, partners, sponsors, venue and other related festival providers will not be held responsible for any injury, illness, loss or damage that may occur to the vendor, its employees/volunteers, or property prior to, during or subsequent to the period covered by the vending contract. The vendor agreeing to the contract below expressly releases all of the aforementioned parties from any and all claims from such loss, damage or injury.
The applicant shall indemnify and hold Favored Conferences and Events, the Town of Kernersville, organizers and partners harmless from and against any and all claims for personal injuries, death, damages, costs, and/or any part of the area thereof by the applicants, or his employees, volunteers, partners or associates.
Fizz and Beats™️ organizers are grateful for the support of our sponsors. All vendors are expected to work with our sponsors and follow contract specifications when applicable.
This event will be photographed and/or videotaped. By participation in this event, you hereby consent to the use of your likeness or image in those photographs or video for future promotional consideration by Favored Conferences and Events.
INSURANCE
ALL Vendors are RECOMMENDED to obtain Liability Insurance for the day of the festival.
As we continue to increase the accessibility, safety, and security of attendees, vendors, and staff, we will only require the submission of Certificate of Liability Insurance from Food Trucks and Beverage Vendors; however, we ask that each vendor has a Certificate of Insurance. Your coverage must be in the amount of $1,000,000 (minimum) or more.
Favored Conferences and Events, LLC must be named as additional insured on the policy of the proof of insurance (Certificate of Liability Insurance).
REFUND POLICY
Once approved as a vendor, the Applicant understands that fees are NON-REFUNDABLE and NON-TRANSFERABLE. If the circumstances cause the festival to be delayed or postponed, fees will transfer to the new date for the event. IF WE ARE NOT ABLE TO HAVE THE EVENT DUE TO PANDEMIC OR OTHER ACTS OF GOD, FEES WILL NOT BE REFUNDED.
