Application deadline has passed
Application

Jewelry Only

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Deadline: Nov 20, 2023 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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Date: Nov 25, 2023 10:00 am - Nov 26, 2023 5:00 pm (EDT)
place
Wellington, Florida
attach_money
$340 - $843

About the event

We are excited to announce the move AND new date of the 4th Annual Affair of the Arts show. We are moving the art and craft show to the Village of Wellington Amphitheater on November 25 & 26, 2023. The Affair of the Arts is a two-day arts & crafts show and this year we are showcasing artists and crafters while providing attendees an opportunity a jump start on their Christmas shopping. The Affair of the Arts is free to attend and has plenty of free onsite parking too! We will be featuring food, beer and wine to make strolling in the sunshine more enjoyable.
Festival Management Group
Festival Management Group
Festival Management Group
Festival Management Group

About the application

THINGS YOU NEED TO KNOW
 
EVENT DATES & TIMES:
Sat., Nov. 25, 2023 (10am – 5pm)
Sun., Nov. 26, 2023 (10am – 5pm)
 
LOCATION:
Village of Wellington Town Center Grounds
12100 Forest Hill Blvd.
Wellington, FL 33414
 
Application & Booth Space Fees:
$40 Application Fee (non-refundable) upon completion of online application
 
EXHIBITOR BOOTH FEES: (Deadline Oct. 6, 2023)
Please note: “applying” for the show does not mean that you are automatically in the show.  Your application must first be reviewed and approved online by our committee. 
 
We ask for a payment plan as follows: 
  -Non-refundable application fee upon completion of online application.
  -You will receive notification of acceptance and date on which payment will be processed. 
    We process all payments.
  -NO REFUNDS will be extended.
 
 7% Florida Sales Tax will be added to booth fees at check-out, Plus Processing Fee*
Artist / Crafter Exhibitor $375 + $26.25 sales tax = $401.25
 
10x10 Rental Pkg (Tent, Table, 2 Chairs & Sides) $280 + $19.60 sales tax = $299.60 plus above booth fee
 
Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly.  For double booth (10x20), you must select two booths.
 
An artist requesting a corner must either have the corner wall open or use the outside wall to display art.
 
Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.
 
During the event, all exhibits will be visited by a event representative to ensure that they are in compliance with our event policies. It is the exclusive right and responsibility of the Event Staff to call for the removal of work that is not in compliance with the event policies and requirements. Non-compliance may result in expulsion from the event or refusal of future event participation.
 
All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires 40 pounds per leg (more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. Weights may not include cinderblocks or water jugs as they do not meet the 40 pound requirement. 
 
Balances Due:
Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.
 
PARKING:
We have designated parking for exhibitors or sponsors. Parking is available in adjacent parking lots. (Site maps will be provided with your setup letter and posted in Documents in Eventeny.) 
 
You will be provided an EXHIBITOR IDENTIFICATION file (NOT A PARKING PASS) to download, print and place on the dashboard of your vehicle. It is required that you place a copy on your dashboard in order to identify you as an exhibitor and possibly prevent your vehicle from being towed.
 
Booth Tear Down:
Packing up of booth supplies may begin at 5:00 pm on Sunday. Police and Event staff will advise you when vehicles are permitted on site. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items at close of event. 
 
Items to Bring:
Handy items you may want to bring to setup your booth include – staple gun, cable ties, duct tape, pens, batteries, and scissors.
 
Electricity:
NO ELECTRICITY is provided.
 
Security
You are responsible for all valuables, items, and prizes at your booth. Affair of the Arts employs private security, however, we are not responsible for lost, damaged, or stolen items from your booth. 
 
Equipment
Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, table, and chairs.
 
Liability Insurance: Food vendors are required to supply us with 1MIL/2MIL Liability Insurance. Certificates of insurance (1 policy) naming the following as additional insured: Email to: info@festivalmanagmentgroup.com
 
Village of Wellington
12300 Forest Hill Blvd.
Wellington, FL 33414
 
Text Alert System:  We will add all cell phones to our text alert system. In case of an emergency or updates on tear down instructions at the end of the day – you will be notified via text. *Please provide people working the booth their cell phone number*
 
Sales Tax:
Exhibitors are responsible for the collection, payment, and reporting of their own sales tax.  We will email you a Sales Tax Form with your setup information prior to the event.
 
Staffing
Please make sure the people staffing your booth are familiar with event Booth Policies & Guidelines.
 
Setup Information: Setup information when available can be found in the Eventeny Application. Log in, go to your application. See status on right side of application listing. Click View or Edit and go into the application and the booth space assignment will be listed on that application under “Booths/Spaces”. You will also be able to see Documents IE: Setup/Sales Tax / Insurance (if applicable).
 
No Show Policy
Artists who have not checked in and/or notified event with a message via event office phone (561-409-5966),  or email (info@festivalmanagementgroup.com) by 7:00 am on the first day of event, will be considered a NO SHOW and the assigned space will be forfeited.
*Dates and details subject to change*
 
SETUP DATE & TIME
Friday, Nov. 24th, 2023 (10:00 am – 6:00 pm)
 
DIRECTIONS:
Take I95 to Forest Hill Blvd and head west past 441.  Travel approximately 2 miles on Forest Hill Blvd, past South Shore Blvd. to 12150 Forest Hill Blvd and turn left onto Town Center Drive (Village of Wellington City Hall). Follow drive around to the left, continue until you see the VENDOR CHECK-IN TENT at entrance to event on left side.
 
BOOTH HOURS: 
Saturday, Nov. 25, 2023 (10:00 am – 5:00 pm)
Sunday, Nov. 26, 2023 (10:00 am – 5:00 pm)
 
During Check-In it is nearly IMPOSSIBLE to answer all phone calls.  If you need assistance or have any questions leading up to the event, please call Cheryl Smith at 561-409-5966.
 
We look forward to another great show with you!

Terms & Conditions

Affair of the Arts reserves the right to not accept any vendor for any reason.
 
Exhibitor Rules & Regulations
Please read it carefully before submitting an application. If you are unable to meet our criteria, please do not apply. 
 
1.   The application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance into show. You will be notified when booth payments will be processed by us.
 
2.  Insurance:  ALL FOOD VENDORS are required to supply us with 1MIL/2MIL Liability Insurance. Certificates of insurance (1 policy) naming the following as additional insured: Email to: info@festivalmanagmentgroup.com
 
Village of Wellington
12300 Forest Hill Blvd.
Wellington, FL 33414
 
3.   Booth placement is carefully selected by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins.
 
4.   Exhibitors may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show. Artists must display their own work.
 
5.   Display space is permitted within your 10x10 tent area only. No items are permitted placement outside of your 10x10 tent. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity.
 
6.   Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe, and secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended.
 
7.   You must display appropriate conduct. The event reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space.
 
8. Break-down of booths must be completed and removed by 8:00 PM on Sunday. Any materials left behind will be confiscated. 
 
9. Participation is required both days/all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future shows.
 
10. Electricity is not provided! Quiet generators are permitted; however, since they do not conform to the rule that materials are contained with the booth space, you must petition the show for a location suitable for the generator. Power cords must be taped down.
  
11.  No food products may be sold or given away by artists or business exhibitors.  
 
12. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited.
 
13. Vendors are responsible for the collection, payment, and reporting of their own sales tax.
 
14. We have designated parking for exhibitors or sponsors. Parking is available in adjacent parking lots. (Site maps will be provided with your setup letter and posted in Documents in Eventeny.) 
 
You will be provided an EXHIBITOR IDENTIFICATION file (NOT A PARKING PASS) to download, print and place on the dashboard of your vehicle. It is mandatory that you place a copy on your dashboard in order to identify you as an exhibitor and possibly prevent your vehicle from being towed.
 
15. Exhibitors must abide by, and displays must be in accordance with local fire regulations.
 
16. Palm Beach County Sheriffs and Private security provide security during the show hours of operation; private security is on site after hours. The show does not have fencing so reasonable precautions should be taken to ensure the safety of your property. All work is exhibited at the artist’s own risk.
 
17. All communication regarding the show is sent via email through Constant Contact and Festival Management Group and Eventeny. Please do not opt out or you will NOT receive instructions for setup etc. Check your spam/junk mail.
 
18.  You must use 40lb weight or more per leg to anchor your booths down. If not properly weighted, you will not permitted to participate.
 
19.  Rain, Shine, Cancellation Clause:
Regardless of weather conditions or any other circumstances, including safety hazards or unforeseen incidents, once a purchase has been confirmed and payment has been made, no refunds or cancellations will be granted. The customer acknowledges and accepts that the event or purchase will proceed as scheduled unless there is an explicit decision made by the event organizer or authority to cancel or postpone the event due to safety concerns.
 
The customer understands that the safety of all participants, attendees, and staff is of paramount importance. In the event of a safety hazard or emergency situation, the event organizer reserves the right to make a decision in the best interest of everyone involved. This decision may include but is not limited to the cancellation, postponement, or modification of the event, without any obligation to provide a refund.
 
The customer acknowledges that participating in the event or attending carries inherent risks, and they agree to assume all responsibility for their personal safety and any potential risks associated with the event. The customer agrees not to hold the event organizer or any related parties liable for any losses, damages, injuries, or inconveniences incurred due to the cancellation or modification of the event due to safety hazards or emergency situations.
 
This Rain or Shine Cancellation Clause is binding and non-negotiable. By proceeding with the reservation or attending the event, the customer acknowledges their understanding and acceptance of these terms and waives any claims for refunds, reimbursements, or compensation.
 
STAFF CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.
 
Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the event again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of event management.
 
During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Village of Wellington, Delray Beach Arts, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.
VENDOR SET UP BEGINS at 10:00 am, Friday, Nov. 24th..

Prices

Application fees $40 Non-refundable Application Fee (Non-Refundable)
10x10 Booth Space $401 Non-refundable $375.00 + 7% sales tax $26.25 = $401.25
Double booth 10x20 $803 Non-refundable 750.00 + 7% sales tax = $802.50

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Main Contact Cell Phone #?
  • What is your Facebook Address
  • What is your Instagram Address?
  • What is your Twitter Address?
  • Do you use Hashtags? If so, what are they?
  • Name of Onsite Contact Person at show working booth?
  • Onsite Contact Email Address
  • Onsite Contact of person Cell Phone #
  • Have you been in our show before?
  • Please select your Medium Category below
  • Please select your Medium Category description below
  • If other category, please specify:
  • Please describe your work. Please be specifics as to what you are selling or promoting or what activities you are having at your booth.
  • What are the products you sell (be specific)
  • Do you require a tent rental package? Tent rental packages provide you with setup and tear down. (Additional charge to booth space)
  • I understand that the application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance of invitation to show. No Refunds.
  • LEGAL AGREEMENT & FORCE MAJEURE

Picture requirements

  • Minimum pictures required: 4
  • Each application must include at least 3 to 5 color photos of your products, at least one photo of your booth set-up, and at least one photo of you making your items or of your work space. This is what the committee sees - so make them good!
Jewelry Only
Jewelry Only
Affair of the Arts
Application deadline has passed