Light Up Eustis 2026 Tickets

APPLICATION DEADLINE: Applications must be submitted by 5:00PM on November 16th, 2026. The event may be sold out prior to that date and time. VENDOR ACCEPTANCE: Applications to vend at City of Eustis Events are considered individually and are based on several qualities including but not limited to; type of product, attractiveness of the display, locality, community reviews, and professionalism. The Events Department may decline an applicant that is not an ideal fit for the event. Our goal is to ensure both the event itself, and the vendor is successful. Declined vendors are welcome to apply for a future event, unless otherwise notified. When multiple vendors of the same type apply, preference will be considered based on the date/time of the submission and complete and accurate information within the submission. Pictures, menus, and other additional information are helpful during the decision-making process. CANCELLATIONS / REFUNDS: Vendor fees are non-refundable except when the City of Eustis cancels an event in its entirety before the event begins. In that circumstance, vendors will receive a refund equal to 50% of the vendor registration fee.No refunds will be issued for vendor cancellations, withdrawals, late arrivals, no-shows, failure to obtain required permits or inspections, or removal from an event for failure to comply with these Terms & Conditions. No credits will be issued or carried forward to future events.WEATHER / EVENT MODIFICATIONCity of Eustis events are held rain or shine unless otherwise determined by the city.The City reserves the right, in its sole discretion, to delay, modify, relocate, suspend, shorten, or cancel an event, in whole or in part, when conditions may affect public safety or event operations. Such circumstances may include, but are not limited to, severe or inclement weather, lightning, high winds, flooding, fire, public safety emergencies, governmental orders, acts of God, or other circumstances beyond the City's reasonable control.If the City cancels the event in its entirety before the event begins, the refund policy above will apply. If the event has begun and is subsequently delayed, suspended, shortened, or terminated, no refund will be issued.The City's decision regarding whether an event will proceed, be modified, delayed, suspended, shortened, or canceled is final.NO-CALL/NO-SHOWS: Vendors who are unable to participate must notify the Events & Communication Department at vendor@eustis.org as soon as possible. Vendor cancellations are not eligible for refunds or credits.Failure to notify the City prior to the vendor's required check-in time will be considered a no-call/no-show and may affect eligibility for future City events.Yearly paid vendors will lose their spot after two no-call/no-shows. Annual vendors who have two no-call/no-shows may forfeit their reserved vendor status for the remainder of their agreement. Participation in subsequent events during the agreement term will be subject to space availability after the applicable waiting list has been cleared. The vendor must contact the Events & Communication Department to request placement back on the vendor list.SPACE: Vendor displays must stay within designated square footage of purchased space. This includes tents, tables, display racks, trailer tongue, tie downs, tent weights etc. We require vendors and staff to keep their "Business at Booth". We do not allow vendors to aggressively solicit attendees or to walk around the event area and distribute flyers or products. You can bring your own 10 x 10 tent (suggested but not required) and table and chairs. For the safety and security of our event, tent weights are required. Space assignments are provided to the vendor at check-in and not before. ELECTRICITY: Electricity may be limited. Vendors must indicate their electrical needs on their application. In the event of a waitlist, vendors not requiring electricity may be given priority acceptance. Vendors are required to provide a minimum 100-foot extension cord. The City of Eustis cannot provide cords to individual vendors. INSURANCE: All food vendors who prepare any kind of food or drinks on site, and vendors who sell the following must provide a certificate of insurance with the City of Eustis listed as an additionally insured certificate holder: including but not limited to power equipment, medical health products or services, prescription glasses, tattoos, piercings, face painters, etc. PROHIBITED ITEMS: Excluding firearms and ammunition, vendors are prohibited from selling, exhibiting, displaying, or promoting any type of merchandise or service that may have implicit or explicit content of violence or obscenity (visual or verbal). Excluding firearms and ammunition, no weapons may be displayed nor sold including but not limited to knives, pepper spray, swords, martial arts weapons, etc. Vendors are NOT permitted to sell any alcoholic beverages including (but not limited to) beer, wine, or liquor without prior approval. SET-UP/TEAR DOWN: Vendors must agree to comply with set-up timelines. Absolutely all vehicles must be safely removed from the event area no later than 4:15 p.m. Vendors shall remain open and set up for business during the official event hours, 5-9pm. Vehicles are allowed back into the event area for load out only after Eustis PD advises our Event Staff it is safe to do so. This may be up to 30 minutes post event. Any vendor failing to comply with these rules and regulations or driving in an unsafe manner may lose their space and their application may be declined for future events. Vendors are responsible for disposing their trash in the appropriate provided receptacles and removing any large items from the premises.RELEASE: I consent to being photographed, videotaped, and/or otherwise recorded by the City of Eustis. I grant the right to use my likeness to publish, promote, distribute, modify, or edit any recordings that feature or include my likeness in any media. WAIVER / ASSUMPTION OF RISK: Vendor acknowledges that participation in outdoor public events involves inherent risks, including risks associated with weather, crowds, vehicles, equipment, temporary structures, electrical service, and other conditions associated with event operations. Vendor voluntarily assumes responsibility for risks associated with its participation and is responsible for the safety and security of its employees, agents, representatives, merchandise, equipment, and property.The City of Eustis is not responsible for loss, theft, or damage to Vendor's merchandise, equipment, or other property resulting from Vendor's participation in the event.INDEMNIFICATION AND HOLD HARMLESSTo the fullest extent permitted by law, Vendor shall indemnify, defend, and hold harmless the City of Eustis, its elected and appointed officials, officers, employees, agents, and volunteers from and against any claims, damages, losses, liabilities, costs, and expenses, including reasonable attorneys' fees, arising out of or related to the negligent acts, errors, omissions, or misconduct of Vendor or its owners, employees, agents, contractors, or representatives in connection with Vendor's participation in the event.This includes claims involving bodily injury, death, property damage, Vendor's products or services, Vendor's equipment or operations, or Vendor's violation of applicable laws, regulations, or these Terms & Conditions.SAFETY: All food vendors must be prepared to meet Eustis Fire Department safety guidelines in addition to Lake County Health Department guidelines and inspections. A fire inspection will be performed prior to the event opening. More information can be obtained at the Events Department (352-483-5491 ex 1311) or by calling the inspection office directly on 352-357-6585.CONSENT TO RECEIVE E-MAIL UPDATES: I consent to receive email updates about this and future events. ALL VENDORS MUST COMPLY WITH ALL STATE AND FEDERAL LAWS, STATUTES AND REGULATIONS. All sales belong to the vendor. Vendors are solely responsible for collecting and reporting applicable sales tax. All vendors agree to meet the regulations and to pay applicable fees to Florida Department of Business & Professional Regulation. Vendors are legally and financially responsible for all damage to grounds or other property caused by themselves or their employees. The City of Eustis has the right to close any exhibit immediately without refund and to accept or deny vendor exhibits. ACKNOWLEDGMENTBy submitting an application and payment, Vendor acknowledges that they have read, understand, and agree to comply with these Terms & Conditions, all applicable event-specific instructions, and all applicable federal, state, and local laws, rules, and regulations. Vendor is responsible for ensuring that its employees, agents, representatives, and anyone working within its assigned space comply with these requirements.

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