Terms & Conditions
Booth Space
Sponsor spaces measure 10’ x 10’.
Sponsors must operate entirely within their assigned space and may not encroach on neighboring booths, walkways, or fire lanes.
Booth assignments are final and will be communicated prior to the event.
Arrival & setup: Vendors must arrive by 3:00 PM and be fully set up and ready to serve by 4:00 PM
Tear-down: Food trucks may not tear down until after the fireworks conclude (approximately 9:30 PM)
To help create a festive and unified atmosphere, all sponsors and vendors are asked to:
Decorate their space in red, white, and blue and offer a special menu item or promotion celebrating Independence Day or America’s 250th birthday.
Prohibited Items & Behavior
The following items and activities are strictly prohibited:
Sale or distribution of alcohol (unless explicitly permitted in writing)
Weapons, including firearms, knives, or stun guns
Silly string, ink dye, stink spray, or similar disruptive substances
Offensive, inappropriate, or unsafe behavior—including displays, language, or conduct—will not be tolerated.
The Downtown Smithfield Development Corporation (DSDC) reserves the right to immediately remove any sponsor found in violation of these rules, without refund.
Electrical Use
Electricity is available at no charge but must be requested on the vendor application. Electricity is not guaranteed
Sponsors are responsible for providing their own extension cords, power strips, and connectors rated for outdoor use.
Sponsors may not alter, modify, or tamper with electrical outlets, power sources, or panels.
Any tampering with electrical systems will result in a $500 fine and immediate removal from the event.
Sales Tax Requirements
Vendors must display a valid Certificate of Registration from the North Carolina Department of Revenue at their booth.
Vendors are responsible for collecting and remitting all applicable sales tax.
For additional information, visit www.dornc.com or contact:
Sales & Use Tax Division
NC Department of Revenue
PO Box 25000
Raleigh, NC 27640
Health & Safety Compliance
Food trucks and food vendors must comply with all applicable local, county, and state regulations.
All food vendors are required to pass inspections by the Fire Department and the County Health Department prior to operating.
Failure to meet health or safety requirements may result in denial of participation or removal from the event without refund.
https://www.youtube.com/watch?v=WZlsMtqof4Y
https://www.youtube.com/watch?v=TYncp_UvlLM
General Compliance
Sponsors agree to comply with all event rules, local ordinances, and instructions from event staff, public safety officials, and volunteers.
Participation in the event is at the sponsor’s own risk.
