Sponsor Application

Game on Expo sponsors are nonendemic brands who wish to promote or sell before, during, and after the event. Sponsors have priority placement in the vendor hall, business promotion on the Game on Expo website and app, and have exclusive access to additional promotional items such as print, video, social media, on-site signage, app push notifications, and more. Each sponsor package is custom built to meet individual sponsor needs, KPIs , and creativity.

Sponsors with booth activations are expected to create engaging, themed displays related to gaming, anime, music, or pop culture. Booth mock-ups or plans must be submitted to Game On Expo no later than December 1, 2026. Sponsors are expected to use thematic booth display, interactive elements, or other approved elements to draw attendees to their booth organically. Sponsors MAY NOT shout at, approach, or otherwise bother attendees in an attempt to increase booth traffic.

1. Sponsors with booth activations are expected to create engaging, themed displays related to gaming, anime, music, or pop culture. Booth mock-ups or plans must be submitted to Game On Expo no later than December 1, 2026. Sponsors are expected to use thematic booth display, interactive elements, or other approved elements to draw attendees to their booth organically. Sponsors MAY NOT shout at, approach, or otherwise bother attendees in an attempt to increase booth traffic.
2. Full payment must be received within 30 days of the received invoice. After December 1, 2026 invoice payments are due upon receipt of invoice. Your space will not be confirmed until payment is made. Promotion will start after payment is received.
3. Set-up times and event times are strictly enforced. Have all booth items ready each day before the event is open to the public.
4. Stay open and remain accessible to attendees during all hours of the Game On Expo vendor hall. DO NOT begin moving displays or packing up until the event is completed at 5pm on Sunday January 17th, 2027.
5. Payments for Wi-Fi, electricity, additional tables and chairs are handled by third party companies. If you are interested in more information, please indicate on your application.
6. At the conclusion of the Game On Expo, properly remove all items, displays and other material from the booth, which includes proper trash disposal. If you are bringing special equipment or large items, please talk to us in advance and we can make special accommodations for more additional move out time or assistance. Vendors must be moved out no later than 11:00pm on Sunday March 17th, 2027
7. No food or drinks can be sold or given away by any Vendor without prior approval. If you plan to provide food/beverage samples or sales, please let us know. Failure to gain approval may result in removal from the event with no refund.
8. No amplified music or microphones are permitted within the vendor hall or convention center. This is a disturbance to the neighboring vendors.
9. Each person behind the vendor booth must have a visible vendor badge displayed. Each Vendor will be provided passes to the expo. Extra vendor badges can be purchased at a discounted rate. Vendor badges are allowed ONLY for those age 18 and up. Children are NOT permitted in the hall during setup.
10. Smoking is permitted in designated outside areas only. Consumption of alcohol is limited to alcohol purchased by the venue (if applicable) and only in designated areas.
11. Maintain your vendor area immediately surrounding your space in a neat and reasonable manner free of garbage and debris. Failure to do so may subject Vendor to a fine or other appropriate sanction.
12. Game On Expo is a family-friendly event, so any inappropriate items including but not limited to profanity and any lewd content (including products, images, or handmade items) must not be publicly visible in the vendor’s space. Failure to do so will result in Game On Expo asking to remove such items from your vendor space. A second warning will result in removal of your vendor space from the event without refund.
13. Space assignment is in the sole discretion of Game On management. Game On Expo will try its best to accommodate your request but cannot make any guarantees.
14. Vendor is solely responsible for paying any applicable state, local, and federal taxes, and for obtaining any required business licenses.
15. Vendor agrees to abide by all local, state, and federal law. 
16. Vendor agrees to abide by all Phoenix Convention Center rules and regulations, a copy of which is available upon written request to the Game On Expo management.
17. Vendors will not hold Game On Expo responsible or liable for any breaches, losses, or damage to themselves or their property.
18. No bootlegging/knockoffs, or AI art creations of any kind are allowed at Game On Expo.
19. If selling video games, homebrews and fan translation games are permitted, however no repros of video games are permitted, unless clearly communicated and priced accordingly.
20. Only certain replica weapons are allowed per Phoenix Convention Center rules. If you are selling any type of weapon or replica, please notify the Game On Expo team for approval.
21. If Game On Expo has to postpone the event due to a pandemic or force majeure, vendor spaces will be carried over to a later rescheduled Game On Expo event.
22. Vendors are not allowed to resell or sublease their space to another vendor without any prior approval by Game On Expo.
23. Vendors must be set up and be at the event during allocated vendor times. Failure to set up on time will result in not being allowed back to sell at future Game On Expo events. Failure to arrive at the convention center prior to the start of the event each day will result in delayed entrance, as you will stand in line at security.
24. Your display must be contained within your allotted space and must not block the pass-through or aisles for any vendor or attendee.
25. No refunds will be provided after December 1st, 2026. If you are unable to be at Game On Expo after this date, please contact the Game On team and you may request that your vendor space be carried over to Game On Expo 2028. Space carryover is not guaranteed. Carryover requests must be received by December 15, 2026.
26. Each space is provided with one table and two chairs. If you need extra tables or chairs, you can either bring them yourself or rent them from CSI either through pre-order or onsite. If caught stealing any tables and chairs that are not yours, you will forfeit your vendor space and will be asked to leave without refund.
27. Marketing similar events without prior approval will result in removal from the event.
28. No marketing, solicitation, or outside sales is permitted outside your assigned vendor space without prior approval.
29. All applications will be reviewed by the Game on Expo management. Sponsors are companies selling or promoting items that are not related to gaming or anime (i.e. cellular phone companies, home repair & remodel, vacation rentals, hotels, etc.). These companies do not qualify for vendor space and will be redirected to our sponsorship team. All decisions made by the Game on Expo management team are final. Prices do not include transaction fees and sales taxes.Sponsor Opportunities are custom built for each sponsor. You will be contacted by our sponsorship team after completing the application.