Description
Thank you for your interest in the Derby Day Art Festival at Big Door Vineyards!
Browse through our application and let us know if you have any questions. This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.
Please carefully read all details for the event, including instructions on entering your art for consideration. This is an ARTS festival. Although we love all types of handmade wares and crafts, this particular festival is selective when accepting applications.
Details for the Derby Day Art Festival at Big Door Vineyards:
Derby Day Art Festival at Big Door Vineyards will be held May 1, 2027, 11am-7pm
This is a FINE ARTS event. All work displayed in the booth must be for sale. Clay: Original clay and porcelain work, functional or sculptural. Fiber: Includes wearable and non-wearable. No machine-tooled, machine-screen printing, or other forms of mass production are accepted. Glass: Functional and sculptural work is accepted. Kiln forming, blowing, molding, or casting, as well as all cold working processes are permitted. Jewelry. Metal: Sculptural or decorative work made from metal. No jewelry will be accepted in this category. Mixed Media: Work which combines materials from two or more mediums in one piece. Musical Instruments: Handmade instruments. Natural Materials: This includes basket weaving, chair caning, brooms, gourds, and other works made from materials found in nature. Photography: Includes traditional film photography, hand-colored images, emulsion transfers, and digital photography. Only artist’s original source material is acceptable. Printmaking: Only hand-pulled original prints are allowed in this category. Prints of artist's original work is allowed. Sculpture: Three-dimensional work using additive or subtractive processes in a single medium. Two-Dimensional: Drawing, painting, and digital works. Wood: Original works that are hand tooled, machine-worked, turned or carved.
Application Requirements and Festival Day Considerations:
Artists must submit application by April 24, 2027 11:59pm.
Artists must submit up to 5 of images of their work as a small representation of the artist’s body of work, including at least one image(s) of your tent display as part of the application.
Applications will not be considered without $25 payment at time of submission.
Booth fee for accepted artists is $100 and will be charged upon acceptance.
No refunds.
Artists are responsible for tents (unless renting), tables, and all displays.
Each artist must use a 10x10 SOLID WHITE tent.
If accepted, artists MUST bring weights to weigh down the tent.
Artists are responsible for all display equipment and presentation of their work.
There will not be electricity or water provided.
If you need electricity, you will need to bring a quiet generator.
If you need water, you will need to provide your own.
One Vendor per booth space; sharing of booth space is not allowed. Vendors cannot sublet or apportion space to anyone else.
Set‐up is allowed during allotted times only.
While the Event Committee will make every effort to accommodate specific requests, we cannot guarantee truck/trailer locations and locations will be assigned by the Event Committee upon arrival to event.
Derby Day Art Festival at Big Door Vineyards merchandise must be original, handmade, and created by the exhibitor.
Artists must be present with their work for the duration of the festival. No commercial agents, dealers, or sales people may operate an artist’s booth.
Booth must always be open and manned during festival hours.
Vendors are responsible for booth set‐up, break‐down, and security of your property.
All vehicles, trailers and debris are to be off the street and cleared from the festival area by 10:00 a.m.
After unloading and setup, vendor vehicles and trailers must be moved to designated vendor parking area(s). Vehicles and trailers are not permitted to enter the festival grounds and area during festival hours of operation, unless otherwise approved by the Event Committee.
Vendors must unload and move vehicles immediately to designated parking areas. If Vendor carries additional stock, it is suggested to bring a dolly or hand‐cart to bring additional stock to booth as necessary.
Booth must be set‐up and ready for business by 10:30am.
Artists take down at 7pm.
Absolutely no early teardowns.
Rain or Shine
No “rain date.” Fees will not be refunded in case of inclement weather.
This is a rain or shine event.
No Show Policy
Artists who have not checked-in by 9:30 am Saturday, May 1, will be considered a “no-show.” No-show artists are not eligible for refunds and may not set up after 9:30am.
Liability
Neither Black Sheep Promotions, Big Door Vineyards, Menagerie on Main nor its agents or representatives will be responsible for any injury, damage, or loss that may occur to the Exhibitor/Artist, the Exhibitor’s agents or representatives, or his/her property from any cause whatsoever. Exhibitors should obtain, at their own expense, insurance against any loss, damage, or injury they may require.
Sale Terms
Application fee is $25 due upon submission.
All sales are final.
Artists keep 100% of sales from their tents/booths.
Exhibitors shall be responsible for obtaining any required licenses, permits, or approvals under state laws applicable to his/her activity at the Derby Day Art Festival at Big Door Vineyards and for paying any taxes, sales taxes, fees, or other charges that may be applicable to any Exhibitor’s activity at the Derby Day Art Festival at Big Door Vineyards
