Food Vendor 2026 Stuart Christmas Parade Registration

Welcome to the 2026 VNA Christmas Parade!

Thank you for your interest in participating as a Food Truck Vendor in the 2026 VNA Christmas Parade. Your participation helps us create the magical holiday experience that thousands of spectators and families look forward to each year.

Application & Approval Process

Submitting a registration does not guarantee acceptance into the parade. Because vendor space is limited, all food truck applications will be reviewed by the parade organizers. Vendors must meet all event requirements and be approved before they are accepted to participate.

The food truck registration fee is $100. The fee will only be collected if your application is approved. Once a vendor has been approved and the $100 fee has been paid, the fee is nonrefundable, including if the vendor later cancels or is unable to participate.

Registration places your food truck into the review process only. Acceptance is based on available space, event needs, required documentation, compliance with City of Stuart and Stuart Fire Rescue requirements, menu variety, and other event considerations. Returning vendors may receive priority when possible, but participation in previous years does not guarantee acceptance.

Approved vendors will receive confirmation from the parade organizers. Please do not consider your registration complete or your participation confirmed until you have received an official approval notice.

Vendor Locations & Placement
All food truck locations and vendor spaces will be assigned by parade organizers. Specific locations cannot be guaranteed.

Please be aware that some vendor locations may need to be adjusted or moved based on crowd size, parade operations, emergency access, traffic control, or other public safety considerations. Final placement will be subject to the direction of the Stuart Police Department and parade officials.

We understand that location is important to our vendors and will make every reasonable accommodation possible while keeping the safety of our spectators, participants, and vendors our highest priority.

Required Documentation
Prior to final approval and placement, all food truck vendors are required to:

• Complete and receive approval for the required Stuart Fire Rescue inspection.
• Provide a current Certificate of Insurance (COI) naming the Stuart Christmas Parade and one for City of Stuart as required.
• Submit all required documentation 

Vendors will not receive final approval or placement until all required documentation has been received and approved.

Returning Vendors
We greatly appreciate the vendors who return year after year and help make the VNA Christmas Parade such a successful community tradition.

Priority placement will be given to returning vendors whenever possible; however, previous locations cannot be guaranteed or held. Changes to the parade route, public safety requirements, emergency access, and overall event layout may require adjustments from previous years.

Thank you again for being part of the 2026 VNA Christmas Parade. Your participation plays an important role in creating a fun, festive, and memorable evening for our community.

We appreciate your cooperation with the event requirements and look forward to working with you for another amazing Christmas Parade!

Approved Vendors will be notified within seven (7) days of receipt of completed application, payment, Public Food Service License, hood inspection, COI and menu.

We’ll see you at the parade! 

Terms & Waiver
The undersigned Vendor, by signing below, acknowledges and agrees that Vendor has read and agrees to all of the Event Policies set forth above, including those that may be created in the future, by Stuart Christmas Parade, LLC (Sponsor). In the event the Vendor violates any of the event policies, the Sponsor, in Sponsor’s sole discretion, may ban the Vendor from the Event, and any future events and require the Vendor to remove any and all Vendor equipment and personnel from the Event. Vendor, including all officers, directors, employees and volunteers of Vendor (collectively “Vendor’s Agents) acknowledge and agree that participation in the Event is at Vendor’s and Vendor’s Agents, sole risk and the Sponsor, including without limitation all officers, directors, employees and volunteers of Sponsor (collectively “Sponsor’s Agents”) shall not be liable for any damages that the Vendor, or Vendor’s Agents, may incur, either directly or indirectly, from the participation in the Event. Vendor and Vendor’s Agents hereby waive all claims, demands or causes of action whatsoever that the Vendor, or Vendor’s Agents, may have against the Sponsor and Sponsor’s Agents, arising either directly or indirectly from the participation in the Event. Furthermore, in consideration of the Sponsor allowing the Vendor, and Vendor’s Agents, to participate in the Event, Vendor, and Vendor’s Agents, hereby agree to indemnify and hold Sponsor, and Sponsor’s Agents, harmless from any cost, loss, damage, claims, fines or liability whatsoever, including attorney’s fees, that said Sponsor, and Sponsor’s Agents may incur arising directly, or indirectly, from participation in the Event by Vendor. In addition, the Vendor, and Vendor’s Agents, hereby grant irrevocable permission to Sponsor to use name, logo, trade name and likeness of Vendor, and Vendor’s Agents, in any broadcast, telecast, written or pictorial accounts and promotion of Sponsor in the future.   I agree not to sell any alcohol or any non-food items. I agree to accept this digital signature.