Arrow Creek Community Room Rental Reservation Form
About the event
About the application
This reservation form is available to members of the City of Chamblee’s Nonprofit Partnership Program, other certified nonprofit organizations and government agencies, as well as City of Chamblee employees, for use of the Arrow Creek Community Room located in the Chamblee Public Safety Building at 4445 Buford Highway.
For Nonprofit Partnership Program members and other certified nonprofit or government agencies, a reservation fee of $50 per use applies and is subject to availability. This fee is waived for City of Chamblee employees.
A refundable security deposit of $300 is also required. The card on file will not be charged unless the signed terms and conditions are not met. Applicants will be notified by City staff prior to any processing of the security deposit.
Use of the Arrow Creek Community Room includes tables, chairs, audiovisual equipment, and access to the breakroom. Please note that there is no formal kitchen available for use. The maximum occupancy of the room is 169 individuals.
A key card is required to access the room and must be picked up and returned during normal business hours, Monday through Friday, from 8:30 a.m. to 5:00 p.m. Key card arrangements must be coordinated in advance with Joshua Duarte. Josh's contact information is JDuarte@chambleega.gov or 470-322-9770.
After-Hours Policy:
Recent policy changes require that any after-hours reservation include an on-site police officer for the duration of the event. The cost for this service is $60 per hour, with a minimum of three (3) hours. The $50 reservation fee will be applied as a credit toward the total officer cost.
Terms & Conditions
- The request for a reservation of the facility must be made at least two (2) weeks prior to the requested date.
- The facility may be reserved up to three (3) months in advance.
- No reservation will be confirmed until this facility use agreement is completed, approved and the rental deposit is received.
- Once applicant has been notified of approval of use agreement, payment of the rental fees must be made within 14 days.
- Cancellations less than 48 hours prior to the event may be charged a fee.
- The individual(s) or group whose name appears above has reserved this facility and is entitled to its use for the period indicated.
- The individual or group is not expected to occupy the facility until the time indicated and is expected to relinquish the facility at the end of the reserved time.
See following pages for policies, regulations, security deposit process and cost, and other information regarding the reservation and use of this facility.
The policies are designed to help you and your group have an enjoyable and safe event. The responsible party may request a copy of this form as confirmation of the reservation. The City reserves the right to withhold approval for any event. By completing this application, the responsible party/group hereby attests they have read and agree to abide by the policies and regulations of this agreement.
Prices
| Nonprofit Partnership Program Member Reservation Fee | $50.00 | The cost for Nonprofit Partnership Program Members is $50.00 per rental. Please note, a $300 security deposit is required and will only be charged if terms and conditions are not met. City staff will notify the applicant if charges are required. |
| Chamblee City Staff Applicant | $0.00 | No charge for city staff applicants unless the room is not properly cleaned - then a $50.00 fee will be charged to the department. |
| Nonprofit Partnership Program Member Security Deposit | $300.00 | The security deposit will only be charged to the card on file if terms and conditions on this form are not met. |
Questions on the application
User information
- First name
- Last name
- Gender
- Birthday
- Address
Additional information
- Are you a Nonprofit Partnership Program member or City of Chamblee employee?
- Organization/City of Chamblee Department:
- Name of event/meeting:
- Event/meeting date:
- Event time (include set up and breakdown):
- Applicant First and Last Name:
- Telephone (primary and secondary):
- Email address:
- Secondary point of contact (include first and last name, email address, and phone number):
- Mailing Address:
- Description of use:
- Expected number in attendance:
- Will food and beverages be served?
- I acknowledge the following (please read and check all):
- I acknowledge that I may call the Community Engagement Department at (770) 986-5010 to schedule a time to view the room, with at least 48-hours notice.
- I acknowledge that I have read, understood, and checked all above terms and conditions.
- I and my affilated organization will indemnify and hold the City harmless with respect to any claims, losses, damages, costs, expenses (including legal fees), or injuries caused by or in any way resulting from activities of the responsible party/group, it’s agents and employees, on said property or otherwise pursuant to this agreement, and the responsible party/group will at its own cost and expense, (including legal fees) defend the City against any claims, suits, or causes of action brought by anyone with respect to any of the aforesaid.
