FESTIVAL RULES AND REGULATIONS *PLEASE READ CAREFULLY*
Dates: Encampments must first check-in with Bobby Rodriguez before setup. Setup dates run from February 8th, thru February 12th, 2021 from 10am - 4pm. The Encampment agrees to render said services at the Festival on the following dates and at the following times: February 13th - March 28th, 2020, including one (1) School Day from 9:30 a.m. to 2:30 p.m. Encampment agrees that a Manager shall be designated as the person in charge, and shall be present on the premises and exercising supervision of the operation at all times in which the premises are open to the public.
Participants: All participants volunteering in the Encampment at the Festival must be listed on the Festival I.D. Pass List, which includes their full legal name and date of birth. Everyone will be required to present a valid State I.D. prior to being issued a Festival I.D. Everyone participating at the Festival will be checked against State and Federal Sexual Predator Databases; in no event will a Registered Sex Offender be admitted as a participant. Additionally, each participant must fully read and execute an Agreement for Participation in Florida Renaissance Festival prior to being issued an I.D. Pass.
No Solicitation of tips nor donations, however you can accept tips or donations if their offered by the patron.
No Sales allowed, otherwise you need to complete a Artisan Vendor Application and a Broward County Special Event Vendor Application and pay taxes to the Department of Revenue on tax collection day during the Festival.
Events on Festival Premises: Encampments are strictly prohibited from holding after-hours events, parties, or get-togethers on Festival Premises. Encampments may be permitted to hold an after-hours event on Festival Premises in their Encampment space, if the Festival Producer is notified in advance and gives approval for such event; approval will be given on a case-by-case basis. Encampments requesting approval to hold an after-hours event are required to first obtain Producer approval in advance, and then are required to notify Security Director Richard Engels and hire private security for the event. Additionally, any individuals participating in an after-hours event must be current Festival Participants. In no event is a Patron or any individual not registered as a Participant of the Festival (Current Season) allowed on Festival Premises at any time.
CHECK IN: When you arrive, check in FIRST at the Administrative Office trailer near the front gate. You will be asked to sign in and wait patiently until you are called to check-in.
PHOTO ID’s: Anyone seeking to obtain a Festival ID-Badge must bring their State-Issued Driver’s License or a State-Issued ID to the Admin Office. No State ID.......No Festival ID-Badge!
Your Festival ID-Badge is required for admittance to the site. DO NOT LOSE YOUR PASS. A replacement will cost you $50.00, no exceptions. ID-Badges must be carried at all times.
IMPORTANT: Members that quit or are dismissed from the Encampment are required to return their I.D. pass to the Encampment Leader – It is the Encampment Leader’s responsibility to return the I.D. to Admin or report them.
IDENTIFYING SECURITY: ALL OF OUR SECURITY STAFF MEMBERS CARRY SECURITY TEAM ID’S. Please cooperate with these staff members! Persons carrying Security passes and Staff passes (Executive Staff members) are allowed all access when it involves Festival business.
VEHICLE PARKING PASSES: Only one vehicle pass per registered participant will be issued, carpooling is encouraged. Your parking pass will be ready with your pass ID if you have participated before. Please make sure that your Vehicle Pass is always visible on your dashboard or from your rear-view mirror, with your Name, Encampment Name, and Cell/Contact Phone Number visible. If you are parked where you do not belong, we will attempt to find you. If there is no pass displayed or readable, or we cannot find you, you will be towed at your expense! DO NOT LOSE YOUR PARKING PASS, as replacements are not available.
PARKING ON FESTIVAL DAYS: If you are not staying in our campground please try to carpool or get a ride. Participant parking will be easily accessible through the back gate, west of Powerline Road on the south side of Hillsboro Blvd. All vehicles must have a Parking Pass to get in the back gate and EVERYONE in the car must have an ID, no exceptions. There is ABSOLUTELY no parking in the campground unless you are a registered camper.
VEHICLE SITE ACCESS: NO SPEEDING! Speed limit of 5 MPH is enforced at all times. If you have on-site vehicle approval, please unload quickly and remove your vehicle promptly. Do not leave your vehicle on site any longer than is ABSOLUTELY necessary. On Festival days all vehicles must be off-site by 9:00 a.m. and cannot re-enter until the Festival is clear of patrons (management’s discretion). During and after rain, vehicles will not be allowed on site.
AFTER HOURS SITE ACCESS: No one is allowed on the Festival site after closing without a valid Festival ID. All after hour gatherings must have prior approval from Festival Administration and Security.
INDIVIDUAL RIGHTS: You have the right to ask anyone walking through your encampment for their pass. If they refuse or cannot provide them, call security immediately. The Festival has a “See Something, Say Something” Policy!
PETS: We have a NO PET on site policy. Pets are welcome in the campground area. They must be registered with the campground manager and have proof of vaccinations BEFORE you arrive. Pets must be on a leash at all times and must be cleaned up after. You must have adequate shelter, food, and water at all times for your animals! There is a $10 fee per pet per site.
GENERAL FESTIVAL GUIDELINES: Everyone is expected to work to support the Festival’s Renaissance theme by maintaining period dialect, dress, and decorum. When you are on site, you are on stage. Never break the illusion of the Renaissance in front of the patrons. All encampment personnel including spouses, children, and employees MUST follow the costuming guidelines. Nothing Modern will be allowed to be visible to patrons. Encampments in the Festival must reflect the Renaissance Theme.
COSTUMING: All participants must work with the Festival to promote the illusion of traveling back in time to the Renaissance era by wearing period costumes and using period tents or decor. All participants, including spouses, children and helpers must be dressed in an approved costume. The following restrictions apply but are not limited to: No watches, sunglasses, No facial piercings (except ears), No striped, neon or print fabrics, Men must wear a shirt, Hair must be of a natural color or covered (no purple, green, blue, etc.), No jeans, No T-shirts, halter tops, tennis shoes or combat boots, No bare feet, absolutely no smoking or cell phone use in view of the patrons. Failure to follow dress code will result in fines or removal from the festival!
SMOKING: Smoking on site during festival days must NEVER be done in the view of patrons. Keep it out of sight and do not leave your butts behind. No exceptions! You will be fined $50 for non-compliance.
ALCOHOL/ILLEGAL SUBSTANCES: We have a NO TOLERANCE POLICY for consumption of alcohol by participants during festival hours and use of non-prescribed drugs of any kind at any time. Disturbances resulting from “being under the influence” will not be tolerated. Anyone creating such a disturbance will become a guest of the Broward County Sheriffs’ Department.
ANY PHYSICAL ALTERCATION WILL RESULT IN ONE, BOTH, OR ALL PARTIES INVOLVED BEING REMOVED FROM THE FESTIVAL PERMANENTLY!
PROFANITY: This is a family-oriented show. The use of profanity is strictly prohibited.
HOURS OF OPERATION: All encampments must be open continuously from 10:00 AM until the site has been cleared of patrons on weekends and on School Day from 9:30 AM to 3:00 PM. The Festival is open for business rain or shine. Please be prepared to protect your belongings in case of inclement weather. You may NOT close your encampment without consent of the producer!
WEATHER: We are a RAIN or SHINE Festival. If the weather is severe enough that the Festival needs to close, the OFFICIAL WORD will come ONLY from Festival management. DO NOT CLOSE YOUR ENCAMPMENT WITHOUT PRIOR NOTICE FROM THE PRODUCER! Due to seasonal weather, all tents must be staked down. Please take all necessary and appropriate steps to ensure the public is always safe in your encampments!!
PARADE: A representative from each encampment is required to participate. The location and lineup time will be announced.
SIGNAGE: All encampments are required to have visible period style signage. A painted or carved wood sign or a prominently displayed fabric banner (which could also be used for the parade), are recommended.
LOST AND FOUND: Found items should be taken directly to the Souvenir Booth inside of the Festival or given to Security personnel. Lost items will be stored in the Admin office trailer during weekdays.
LOST CHILDREN: Children should be taken directly to the nearest security staff member, or the closest info stand with a radio. Radios are also located at pubs, soda booths, page stands and the information/souvenir booths.
PATRONS: This is a family show. PLEASE do not insult our patrons. If there is a problem with a patron, quietly report it to a security staff member or the closest staff member with a radio.
COURTESY: Please be considerate of other participants. Do not interrupt stage shows, musical presentations/bits or demonstrations by Artisans or Encampments.
OBSERVANCE OF LAWS: Everyone is expected to abide by all applicable laws, regulations, ordinances, Park rules (including, but not limited to, those relating to health, safety and fire prevention) and all instructions, rules and regulations provided by the Festival.
MAIL: There is no mail delivery at the Festival site. A Festival participant volunteers for mail pick-up only as a courtesy. Pick up your deliveries promptly at the Package tent for UPS, Fed-Ex or US mail packages. The Festival is not responsible for any packages left unattended. The Festival is not responsible for lost or stolen mail or mail delayed in transit. Due to ongoing problems with the local Post Office, we do suggest you consider a PO Box. Any mail received after the festival closes will be returned to sender.
SPACE ASSIGNMENTS: Space assignments are at the sole discretion of the Producer.
