Dream Con 2025 Volunteer Crew General Application

Volunteer information

• Name
• Email
• Phone
• Gender
• Age
• Address
• Emergency contacts
• Picture
• T-shirt size

Additional information

• Have you attended any previous Dream Con events? Please briefly describe your experience:
• Are you a previous Crew Member / returning volunteer?
• If you are a returning volunteer crew member, please list the applicable year(s), department(s), and duties. (These will be cross-referenced with staff archives for accuracy.)
• What have been some of your favorite programming and special guests from previous Dream Con events? Please explain why. If not applicable please input "N/A."
• Have you worked or attended any other events such as conventions, festivals, conferences, concerts, trade shows etc?
• Why are you applying for Dream Con's volunteer crew program? Are there specific areas/departments you feel uniquely equipped to assist or just want to learn more about?
• NOTE: The forthcoming penultimate screen labeled “Departments” at the end of this application will display several areas of interest. Applicants are highly encouraged to select exactly seven to maximize their consideration. Be advised these selections are only used to communicate PREFERENCE and final assignments will be confirmed based on a combination of operational need which may differ from your selections. We appreciate your flexibilty and understanding.
• Do you have any relevant work experience (events or otherwise)?
• What Dream Con programming and special guests are you excited to see in the future?
• Do you live in Texas?
• Do you live or work in Houston, Texas?
• Will you be 18 years or older by the first day of the event? (NOTE: a valid photo ID must be presented on-site at the venue)
• This event will occur May 30th – June 1st with some pre-production assistance the preceding days: Wednesday, May 28th and Thursday, May 29th. What is your general availability?
• Will you be available Thursday, May 29th for set-up / pre-production duties? (Usually between 10am - 10pm CST)
• Will you be available Wednesday, May 28th for set-up / pre-production duties? (Time TBD)
• APPLICANT PROGRAM POLICY ACKNOWLEDGMENT #001 | Review of Program/Department General Protocol https://www.dreamconvention.com/volunteer-crew/
• APPLICANT PROGRAM POLICY ACKNOWLEDGMENT #002 | Review of Dream Con FAQS: https://www.dreamconvention.com/faqs/
• APPLICANT PROGRAM POLICY ACKNOWLEDGMENT #003 | Review of Dream Con Rules & Policies: https://www.dreamconvention.com/rules-and-policies/
• APPLICANT PROGRAM POLICY ACKNOWLEDGMENT #004 | If you have already purchased a badge please note Dream Con does not offer refunds for selected crew members. Please speak with one of the crew managers directly via email or during an orientation meeting to assess if any options are available.
• APPLICANT PROGRAM POLICY ACKNOWLEDGMENT #005 | In accordance with the Dream Con health and safety policies, COVID vaccinations and masking are no longer required but recommended at individual discretion. Be advised these protocol are subject to change as current events develop and governing offices release updated information or guidelines.
• APPLICANT PROGRAM POLICY ACKNOWLEDGMENT #006 | Dream Con proudly selects and supports crew members that possess a diverse range of professional and personal skills/affiliations within a variety of communities and industries. While the leadership permits certain degrees of flexibility, all volunteer crew members understand and will commit to the prioritization of Dream Con on-site event activations. Third-party personal and professional commitments, interest, and affiliations that disrupt or compromise organizational efficacy are not acceptable and may be grounds for dismissal. These commitments and affiliations include but are not limited to businesses, talent, collectives, and other entities engaged directly or indirectly with official Dream Con partnerships and collaborations. Incidents may result in counseling, corrective action, or dismissal.
• APPLICANT PROGRAM POLICY ACKNOWLEDGMENT #007 | Using personal/private financial assets and requesting reimbursement. Volunteer crew members are NOT authorized to use personal monetary assets to purchase products, goods, and services of any kind for any reason on behalf of individual or en masse Dream Con attendees without explicit written confirmation/request by all three of the following entities: 1) Dream Con Accounting Department, Dream Con HR/Recruitment Department and Dream Con Programming Department. These three entities must collectively approve the purchase and reimbursement of any products, goods, and services in advance of procurement. “Attendees” includes but is not limited to staff, exhibitors, panelists, talent, partners/sponsor etc. “Products, goods and services” may include but are not limited to food/drink for a lounge or communal space, supplies for specific activities such as the cosplay repair room or registration hall,printing services, packaging and shipping etc.
• APPLICANT PROGRAM POLICY ACKNOWLEDGMENT #008 | Are you aware Dream Con does not guarantee any complimentary accommodations such as flights, hotels, ground transport (e.g. taxis, rideshares etc.)?
• APPLICANT PROGRAM POLICY ACKNOWLEDGMENT #009 | All volunteer crew members should expect to commit to a baseline two-day mandatory schedule of A) Thursday and Saturday or B) Friday and Sunday. Additions and deviations will be issued based on operational need at the event leadership's discretion.
• APPLICANT PROGRAM POLICY ACKNOWLEDGMENT #010 | Due to the volume of submissions, only selected candidates will receive follow-up correspondence which is issued on a rolling basis. The submission of an application does not guarantee program acceptance or event admission. All applicants that are not selected are encouraged to apply again in the future .
• APPLICANT PROGRAM POLICY ACKNOWLDGEMENT #011 | Due to the nature of this commitment, participation in certain programming such as contests, tournaments, meet and greets or other high-demand activities may be exceedingly limited or definitively unavailable. Selected crew members should contact the crew manager upon acceptance to discuss their options.
• APPLICANT PROGRAM POLICY ACKNOWLEDGMENT #012 | Access to Popular/High-Demand Events
• APPLICANT PROGRAM POLICY ACKNOWLEDGMENT #013 | Acces to After-Parties. When applicable event coordinators will authorize access to official after parties on-site at the primary hosting venue for volunteer crew members with satisfactory performance and good standing based on reports from staff. NOTE: This benefit does NOT include third-party events with other organizations (especially those that are off-site) such as previous collaborations with RDCLive, LAN Party, Dreamville, Senpai Squad etc. Approved volunteer crew members must contact their crew manager or staff coordinator for details regarding those initiatives if they are interested in attending. This benefit only includes official on-site after parties organized, produced, coordinated and facilitated directly by Dream Con staff.
• APPLICANT PROGRAM POLICY ACKNOWLEDGMENT #014 | Personal Photography/Videography/Recording Restrictions
• APPLICANT PROGRAM POLICY ACKNOWLEDGMENT #015 | Volunteers are prohibited from using any device to take personal photography/videography especially of official talent and other guests while on shift particularly when in restricted access areas: backstage, lounges etc. This includes asking for selfies or requests to record skits/interviews. Only one (1) counseling/mediation may be facilitated for the first violation at staff discretion. Most incidents and repeat infractions will result in removal from the program and/or the venue at large. Extreme incidents will result in a ban from Dream Con and related events.
• APPLICANT PROGRAM POLICY ACKNOWLEDGMENT #016 | Reassignment of Volunteer Crew Members by Staff during On-Site Operations
• APPLICANT PROGRAM POLICY ACKNOWLEDGMENT #017 | If selected, applicants must submit their intake confirmation form and other onboarding documents by the designated date(s) listed on the website or their position may be rescinded. EXCERPT: "Candidates from the WAVE 1 Priority Applicants will be notified via email on or before NOVEMBER 15th @ 11:59 pm CST and must submit the enclosed onboarding documentation by DECEMBER 1st @ 7:00 pm CST‍ Selected candidates from the WAVE 2 Standard Applicants will be notified via email on or before JANUARY 15th @ 11:59 pm CST and must submit the enclosed onboarding documentation by FEBRUARY 1st  @ 7:00 pm CST ‍ Selected candidates from the WAVE 3 Waitlist Applicants will be notified via email on or before FEBRUARY 15th @ 11:59 pm CST and must submit the enclosed onboarding documentation by FEBRUARY 28th @ 7:00pm CST."
• Please double-check and confirm the spelling of your email for typos. Dream Con cannot troubleshoot or follow-up regarding such issues and will not accept such reasoning as an excuse for an exception or extension of any kind. This may render your application invalid if you cannot properly receive updates due to user error.
• Do you have any friends, family or other acquaintances applying for the volunteer crew? Be advised the leadership does not select crew members based on their affiliation with other individuals but their skills/expertise in relation to the general pool of applicants and contingent upon operational need. One person's confirmation (or dismissal) does not inherently dictate another. The leadership cannot guarantee crew members with pre-existing relationships will work together directly in the same department at the same time but will take such factors into consideration and make an effort. NOTE: For optimal consideration, the recruitment team recommends persons with pre-existing relationships that would like to be scheduled together submit their respective applications at the same time, within three (3) days of each of other's submission, or at the very least in the same applicant wave.
• If you answered yes to the above question, please share the full legal name, preferred name/alias, and email address of any associates (e.g. family, friends etc.) that are also applying you may want to be scheduled with:
• What's your story? Tell us more about YOU: Type a paragraph or use the input fields below to share your social media accounts and let them do the talking.
• PERSONAL WEBSITE
• LINK TO SOCIAL MEDIA • Facebook
• LINK TO SOCIAL MEDIA • Instagram
• LINK TO SOCIAL MEDIA • Twitter/X
• LINK TO SOCIAL MEDIA • TikTok
• LINK TO SOCIAL MEDIA • LinkedIn
• LINK TO SOCIAL MEDIA • YouTube
• LINK TO SOCIAL MEDIA • Twitch
• LINK TO SOCIAL MEDIA • Discord (Username preferred)
• LINK TO SOCIAL MEDIA • Other