Deadline has passed
Volunteer Registration

2025 Volunteer Application

av_timer
Deadline: Aug 23, 2025 12:00 pm (GMT-06:00) Central Time (US & Canada)
widgets
Bemidji Pride 2025: Living out Loud
date_range
Date: Aug 22, 2025 12:00 pm - Aug 24, 2025 2:00 am (CST)
place
303 Railroad St SW, Bemidji, Minnesota 56601, United States

About the event

Bemidji Pride is BACK! Join us during the weekend of August 22nd-24th for a packed schedule full of fun for everyone! Celebrating our 5th annual Pride weekend, this year our theme is LIVING OUT LOUD! With the current administration, it is more important than ever to be present as community.
Bemidji Pride
Bemidji Pride
Contact Organizer
Bemidji Pride
Bemidji Pride
Contact Organizer

About the application

About the event The Bemidji Pride festival is an annual weekend of Pride events dedicated to celebrating and uplifting the Northwoods 2SLGBTQIA+ Community and its allies! As always, Bemidji Pride’s daytime festival is ADMISSION FREE! About the application Our volunteer shifts for the 2025 Bemidji Pride Festival are available below. We have opportunities available for pre-event set up, post-event clean up, and lots of options for during the festival itself. Take a look and find something that aligns with your experience and interests, or try something new! If you would like to sign up for more than one shift, which would be most appreciated, please ensure they do not have any overlap (unless you are signing up for back-to-back shifts).

Terms & Conditions

Bemidji Pride offers opportunities for outreach to the LGBTQ community for nonprofit organizations and businesses that support our mission. We seek volunteer involvement from participants who support Bemidji Pride’s mission/vision/events, establish a presence in our community, and help to fight against homophobia and transphobia. By completing this application, you agree to the above statements and mission. If at any time during the Pride Festival or its setup/takedown, it is found that you are spreading any sort of hate message, no matter the type, you will be asked to leave the event. Each application will be viewed and accepted based on the following criteria: Commitment: Ability to determine if the volunteer is committed to the equality of all members of the LGBTQ community and if what they are offering is relevant to the community. Ability: While we wholly welcome those of all abilities, some volunteer shifts do require heavy lifting and the ability to move long distances quickly. If you are not able to complete the required tasks, we will choose someone else for that shift, but not to worry! We will find a shift for you. If you don’t see a shift that aligns with your ability level, email us at bemidjrainbows@gmail.com! Respect: All volunteers will abide by the Bemidji Pride Code of Conduct, and failure to do so may result in immediate suspension of your volunteer status, revocation of your volunteer incentive(s), and asking for you to leave the property.

Related files

Bemidji Pride Code of Conduct

Shifts

Title Location Time Slots available Hours
Group 1A - Event Pre-Setup Rail River Folk School - Marina Aug 22, 2025 11:00 am - 1:00 pm 0 2
message Sets up saw horses along neighboring property, add No Parking/Trespassing signs. Set up Vendor & Volunteer tents w/tables and chairs, hang banners. Put up safety fence, creating an opening for vehicles to bottom of hillside. Measure & Mark vendor spots with chalk spray paint 10x10 areas according to map.
Group 1B - Event Setup Rail River Folk School - Marina Aug 22, 2025 11:00 am - 1:00 pm 0 2
message Hang Sponsor banner at Marina entrance. Hang Pride banner on hillside. Coolers to Pride tent (water-first aid). Hang Pride banner next to stage on posts. Hang sponsor banner with two posts, next to Pride banner. Hang No Entry signs on school and garden fence, add caution tape as needed. Place Garbage and Recycling containers.
Group 1C- Evening Event Setup Rail River Folk School Aug 22, 2025 11:00 am - 1:00 pm 1 2
message Mark out special parking area for Performers with Safety Fence. Mark Handicap spots at end of RRFS building 4 green posts. Set up 2 tables(8ft) - 3 chairs for Night Entry tent at bottom of deck steps. Set up 4 tables(8ft) - 50 chairs under large tent - 1 garbage. Privacy curtains from NE with stands on both sides of the stage. Hang Pride (only) banner onto side of large tent at RRFS. Cover tent stake ropes with noodles.
Group 2A - Event Pre-Setup Rail River Folk School - Marina Aug 22, 2025 1:00 pm - 4:00 pm 0 3
message Heavy lifting. Set up tent for Kids Activities. Set up 57 vendor tables(6ft) with 2 chairs at each (114 chairs). Set up 64 chairs stage seating, and 3 tables(8ft) with 30 chairs. Set up 1 table(6ft) and 2 chairs for stage sound.
Group 2B - Event Setup Rail River Folk School - Marina Aug 22, 2025 1:00 pm - 4:00 pm 0 3
message Set up Welcome Pride tents (2 rainbow, off to the side) 2 tables(8ft) – 6 chairs. Set up ATM/Water/First aid/Lost Found blue tent with 1 table(6ft) and 2 chairs. Set up Pride merch rainbow tent with 2 tables(6ft) and 2 chairs, label with signage. Set up Raffle Drawing tent-TBD. Tape vendor #'s to tables.
Group 3A - Event Details & Parking Lot Attendants Rail River Folk School Aug 23, 2025 9:30 am - 12:00 pm 0 3
message Set up special poster signage: Pride Event, Directional Signing, and other using stakes and sawhorses. Two parking lot attendants with flags directing vendor traffic and parking.
Group 3B - Vendor Setup Assistants Rail River Folk School - Marina Aug 23, 2025 9:30 am - 12:00 pm 0 3
message Some moderate/heavy lifting. Assist Vendors locate assigned spots, assist hauling items with wagons from NE. After all vendors are in place, shift into the driveway the Welcome 2 tents w/ tables 2 tables – 6 chairs. Fill 6 coolers with ice, water, beverages and place at: 4 water/safety tent, 1 Kids Activity tent, 1 volunteer tent. Help with additional set up for daytime event.
Group 3C - Kids Tent Setup Rail River Folk School Aug 23, 2025 10:30 am - 12:00 pm 0 2
message Assist the 6-8 Partners providing activities locate and haul items to kid's tent. Help set up and arrange area as needed by the Partners. Offer assistance and support within the Kid's activity tent.
Group 4A - Welcome/Information Tent (Shift 1) Rail River Folk School Aug 23, 2025 11:45 am - 2:30 pm 0 3
message Welcome and greet all attendees. Offer information, directions, and solicit donations. Assist with any drawings, raffle, etc.
Group 4B - Entrance/Parking Lot Attendants (Shift 1) Rail River Folk School Aug 23, 2025 11:45 am - 2:30 pm 0 3
message Monitor the parking area. Direct people out of restricted areas. Assist with directing vehicles to open spots.
Group 4C - Garbage & Recycling Attendants (Shift 1) Rail River Folk School Aug 23, 2025 11:45 am - 2:30 pm 1 3
message Pick up garbage items in the festival area. Empty garbage cans as they fill. Haul garbage to the dumpster. Monitor recycling bins.
Group 4D - Kids Activity Attendant (Shift 1) Rail River Folk School Aug 23, 2025 11:45 am - 2:30 pm 0 3
message Assist Partners in Kid's activity tent. Monitor safety of participants. Help participants with activities.
Group 4E - Merchandise Tent (Shift 1) Rail River Folk School Aug 23, 2025 11:45 am - 2:30 pm 0 3
message Promote and sell available merchandise. Manage inventory counts. Cash handling involved.
Group 4F - Water/ATM/First Aid Tent (Shift 1) Rail River Folk School Aug 23, 2025 11:45 am - 2:30 pm 0 3
message Manage supplies and keep coolers stocked with beverages. Oversee the ATM is safely operational. Provide first aid resources as available. Collect and handle any items turned in.
Group 5A - Welcome/Information Tent (Shift 2) Rail River Folk School Aug 23, 2025 2:30 pm - 5:15 pm 0 3
message Welcome and greet all attendees. Offer information, directions, and solicit donations. Assist with any drawings, raffle, etc.
Group 5B - Entrance/Parking Lot Attendants (Shift 2) Rail River Folk School Aug 23, 2025 2:30 pm - 5:15 pm 1 3
message Monitor the parking area. Direct people out of restricted areas. Assist with directing vehicles to open spots.
Group 5C - Garbage & Recycling Attendants (Shift 2) Rail River Folk School Aug 23, 2025 2:30 pm - 5:15 pm 1 3
message Pick up garbage items in the festival area. Empty garbage cans as they fill. Haul garbage to the dumpster. Monitor recycling bins.
Group 5D - Kids Activity Attendant (Shift 2) Rail River Folk School Aug 23, 2025 2:30 pm - 5:15 pm 0 3
message Assist Partners in Kid's activity tent. Monitor safety of participants. Help participants with activities.
Group 5E - Merchandise Tent (Shift 2) Rail River Folk School Aug 23, 2025 2:30 pm - 5:15 pm 0 3
message Promote and sell available merchandise. Manage inventory counts. Cash handling involved.
Group 5F - Water/ATM/First Aid Tent (Shift 2) Rail River Folk School Aug 23, 2025 2:30 pm - 5:15 pm 0 3
message Manage supplies and keep coolers stocked with beverages. Oversee the ATM is safely operational. Provide first aid resources as available. Collect and handle any items turned in.
Group 6A - Exit/Parking Lot Attendants Rail River Folk School Aug 23, 2025 4:45 pm - 6:15 pm 1 2
message Assist vehicles exit the parking area. Help vendors load up items. Monitor safety of foot traffic.
Group 6B - Vendor Takedown Assistants Rail River Folk School Aug 23, 2025 4:45 pm - 6:15 pm 2 2
message Assist Vendors take down tents and load up items. Use wagons to haul items. Help the Teardown team once Vendors have exited.
Group 6C - Event Teardown Rail River Folk School Aug 23, 2025 4:45 pm - 6:15 pm 4 2
message Moderate to heavy lifting. Take down and stack the vendor tables. Gather all the chairs together. Haul garbage to the dumpster. Gather recycling. Take down Kid's activity tent. Take down the Festival tents. Haul all coolers to RRFS deck area. Set up a tent at RRFS deck area. Move and rehang banners, signage, etc.
Group 7A - Event Cleanup Rail River Folk School Aug 24, 2025 9:00 am - 12:00 pm 3 3
message Clean up garbage inside and outside, and around Marina, and put in dumpster. Gather together Party Store garbage cans and put with tables/chairs stacks. Collect lost items.
Group 7B - Event Cleanup Rail River Folk School Aug 24, 2025 9:00 am - 12:00 pm 2 3
message Moderate lifting. Take down handicap parking area. Take down banners/signage and gather together supplies used. Take down tables and chairs.
Group 7C - Event Hauling Rail River Folk School Aug 24, 2025 9:00 am - 12:00 pm 1 3
message Load, haul, and return items to NE. Load and haul tents, coolers, supplies, etc to storage.

Questions on the application

Volunteer information

  • Name
  • Email
  • Phone
  • Gender
  • Emergency contacts
  • Picture

Additional information

  • Preferred Name
  • Pronouns
  • Please describe why you are interested in volunteering for the 2024 Bemidji Pride Festival.
  • I am interested in being a Team Lead and am available for mandatory training (date TBD)
  • Do you have any physical limitations that we should know about?
  • Is there a person or group that you wish to be paired with?
2025 Volunteer Application
2025 Volunteer Application
Bemidji Pride 2025: Living out Loud
Deadline has passed