Deadline has passed
Volunteer Registration

Staff Application

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Deadline: Sep 08, 2025 11:59 pm (GMT-05:00) Eastern Time (US & Canada)
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Queen City Anime Con 2025
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Date: Sep 12, 2025 10:00 am - Sep 14, 2025 4:00 pm (EST)
place
5400 John Q. Hammons Dr NW, Concord, North Carolina 28027, United States

About the event

Queen City Anime Con is the Charlotte area’s premiere anime convention, focused on celebrating fandoms through engaging performances, cosplay, and community experiences. Come enjoy a 3-Day Weekend of celebration and fun! Hang out in the game room, or meet some of your favorite voice actors. Participate in our cosplay contest, or stay to watch our awesome shows!
Queen City Anime Convention
Queen City Anime Convention
Contact Organizer
Queen City Anime Convention
Queen City Anime Convention
Contact Organizer

About the application

It all begins with passion. Passion is what drives our team of staff and volunteers to bring Queen City Anime Convention to life every year. You can transform your hobby into something more and forge connections in an inclusive space filled with acceptance, creativity, and love. Perhaps you'd like to support entertainers backstage, assist panelists, help attendees seeking ADA accommodations, lend a hand to busy artists and vendors, or maybe you have a creative idea to enhance the event. There are countless ways to contribute, and your passion could be the key to creating even more positive experiences for our attendees, guests, and staff. COMPENSATION: 2025 QCAC Staff Badge 2025 Staff t-shirt The option to stay in a shared hotel room during the event Breakfast each morning, and snacks throughout the event Monetary stipend, intended to aid in travel and meal expenses Complimentary badge(s) for family and/or friends Staff After-Party

Terms & Conditions

If your application is approved, you will be expected to abide by the following Rules of Reasonable Conduct. Please review. RULES OF REASONABLE CONDUCT: Attendance Staff undertake to be present at the Event from the Event Starting Date to the Event Ending Date unless a different arrangement is agreed upon in writing at least 72 hours prior to the Event Starting Date. Appearance While on duty at the Event, Staff shall adhere to clean, appropriate attire standards, avoiding any violation of the Event's Code of Conduct and ensuring personal hygiene is maintained. Sexual Harassment Sexual harassment in any form is strictly prohibited and requires immediate reporting to a Lead or Director. A violation of this clause will lead to swift action, potentially including removal from the Event, termination of any ongoing relationship with Queen City Anime and it's affiliates, and forfeiture of benefits, as well as immediate eviction from any hotel room covered or subsidized by the Hosting Company. Use of Equipment Upon checking out equipment, all Staff, Contractors, and Vendors accept full responsibility for the said equipment, encompassing but not limited to radios, headsets, laptops and tablets. Failure to return the equipment in the same condition as received may result in benefit deductions, up to the replacement cost of the device(s). Alcohol and Drugs Staff unequivocally agree not to consume alcohol or drugs while on duty at the Event or be under their influence at any time while acting as a representative of the Event or the Hosting Company. If Staff are under twenty-one (21) years of age, they shall refrain from consuming alcohol throughout the Contract period. Staff further agree not to provide alcohol to individuals under the age of twenty-one (21). Any awareness of other Staff violating this clause requires promptly reporting such incidents to the Hosting Company. Violation of this provision will result in immediate removal from the Event, termination of the ongoing relationship with the Hosting Company, forfeiture of benefits, and potential eviction from any hotel room funded or subsidized by the Hosting Company. Adherence to Rules and Guidelines Staff agree to follow the full Code of Conduct provided by the Hosting Company (always available in the QCAC Staff Discord Server, on the Event website, or by request).

Questions on the application

Volunteer information

  • Name
  • Email
  • Phone
  • Emergency contacts
  • Picture
  • T-shirt size

Additional information

  • What is your preferred name?
  • What department were you in? What role did you have?
  • What are your pronouns
  • Would you like to be in the same department?
  • Date of birth?
  • Are you, or will you be, 18 or older by the start of QCAC 2025?
  • Discord Username?
  • What is the absolute best way to reach you?
  • Are there any days/times we should NOT try to reach you?
  • What interests you most about being a part of the QCAC team?
  • Did you staff with QCAC last year?
  • What is your preferred time frame for a shift at the con? Keep in mind not all shifts are available for each department and we may have to move people around. If your open to all please leave blank.
  • In what city, state, and ZIP code will you be living in by the event start date? (Where will you be traveling from to get to QCAC 2025)
  • Do you have any accessibility needs that might affect your time at the con? Please describe as thoroughly as you are comfortable with.
  • Do you have any health complications we need to be aware of, to best accommodate you?
  • Any important dietary restrictions or Allergies we should know of?
  • Anything else you want us to know about you? Can be serious or silly! Or Both! Both is good.
  • If you answered no above, what department are you hoping to move to this year? What role(s) interest you most?
  • By selecting "Yes," I acknowledge that I have read, understood, and agree to comply with all provisions outlined in the Queen City Anime Convention Code of Conduct and all associated policies (https://www.queencityanimecon.com/generalrules). I further understand that any failure to adhere to the Code of Conduct may lead to the immediate revocation of my staff privileges. Should my application for a staff position be approved, I commit to fulfilling all assigned work hours as scheduled.
Staff Application
Staff Application
Queen City Anime Con 2025
Deadline has passed