About the application
This application is for all Non-Food Vendors, the event has an average attendance of 1,500-3,000 people monthly. Approved applicants will be selected based on event needs, application date submitted and availability. If weather becomes a factor, the event will not be canceled until the actual day of the event. You will then be contacted by an event official to let you know of any changes/cancellations. Please note this is an application. You will be contacted by a Block Party Event Staff Member if you are selected as a vendor. Applications will be considered based on the date received.
Terms & Conditions
Event participation fees will be charged one week prior to the event date. All vendor fees much be paid in full prior to the event date. Weather related refunds are up to the discretion of the events team and you will be notified of any changes to the schedule. Vendor Requirements:
1. Vendors must arrive by 5PM at event location.
2. Vendors must supply all their own booth needs (i.e. tent, chairs, generators, tables, extension cord, table cloth, signs and décor etc.)
3. Vendors must be prepared to exhibit on different grades of road elevation.
4. Vendor payment must be paid in full prior to the event.
Vendors are required to have:
1. One (1) 10x10 foot tent with proper weights. No staking allowed.
2. One (1) six (6) foot table
3. Booth supplies necessary to accomplish the task. (Chair, extension cord, lighting, table cloth etc.)
4. Must submit photos of the products/items being sold/promoted or given away.
5. Non-profit vendors must supply a copy of their tax exempt certificate and federal id number.
Vendors are allowed:
1. Up to three (3) six (6) foot long tables placed under their 10x10 tent. Booth space may not extend into the sidewalks and other pathways for our guests and must be contained within your allocated 10x10 space. If more space is required, additional fees will apply.
2. Very limited access to electricity. Must be confirmed in advance. Fees may apply.
3. Tent vendors will have a 10 x 10 foot space either in the gravel parking lot on Railroad Street or a paved parking spot on Pine Street depending on space availability. Sites will be assigned by event staff on the day of the event as vendors arrive.
4. Generator – must be quiet in nature so as to not disturb other vendors and guests.
Approval Process:
Approved applications will be selected based on the following:
1. Date the completed application is received.
2. Type of items sold, promoted or given away.
3. Duplicate vendors will not be allowed at the event. The goal is to provide a unique variety of retail and entertainment options at each event and allow for maximum sales for vendors in each category.
4. All applicants must submit vendor booth photos
5. All vendors must submit a “menu” of what is being sold/offered at the event along with a price list
Applicants please read the following carefully:
1. Vendors are not allowed to leave their booths unattended during an event.
2. Vendors are not allowed to “walk” the event to pass out marketing materials. You may give out materials if guests approach your booth
3. Vendors must pay the vendor fee no later than one week before the event date
4. Vendors who arrive after 5PM will not be allowed into the event and will forfeit their vendor payment for the event
5. Vendors who cancel or no-show will forfeit fees already paid and will be removed from the lineup for the remainder of the event season
6. If you have paid to be a vendor and cancel twenty four (24) hours before the event, you will not receive your money back or an alternate event date
7. If you have paid to be a vendor and cancel forty eight (48) hours in advance, you may receive an alternate date to attend if one is available
8. Our events take place outside and Mother Nature can become a factor. If weather becomes unsafe, event staff will make the call to cancel on the day of the event. You will be contacted by an event staff member if there are changes or cancellations. All vendors affected by weather cancellations will be offered an alternate date (based on availability) or their money back.
9. If a vendor is observed selling product(s) that were not approved on the vendor application or by event staff, the vendor will be asked to stop selling immediately and will be considered in violation of the vendor agreement and face possible removal from the event.
10. All vendors must observe event road closures. Vendors will be notified by an event attendant when it is safe to drive in the event area. Driving in the event area before the road is cleared by an event attendant is prohibited and vendors will face possible exclusion from all future events. This is a safety hazard that we expect all of our vendors to abide by.
11. Vendor violations are taken very seriously and will be addressed promptly and appropriately.
12. All vendors must show respect to the community “our customers” and the event staff. We are all working together to provide a favorable impression of the City of Flowery Branch and we appreciate your cooperation.
Non-Food Vendor Fees
Business/Retail Vendor $75
City of Flowery Branch Business $35 (must have a valid business license)
Non-Profit Vendor Free of Charge (must provide non-profit certificate and number)
