About the application
This application is for all Food Vendors, the event has an average attendance of 1,500-3,000 people monthly. Approved applicants will be selected based on event needs, application date submitted and availability. If weather becomes a factor, the event will not be canceled until the actual day of the event. You will then be contacted by an event official to let you know of any changes/cancellations. Please note this is an application. You will be contacted by a Block Party Event Staff Member if you are selected as a vendor. Applications will be considered based on the date received.
Terms & Conditions
Event participation fees will be charged one week prior to the event date. All vendor fees much be paid in full prior to the event date. Weather related refunds are up to the discretion of the events team and you will be notified of any changes to the schedule. Vendor Requirements:
1. Vendors must arrive by 5PM at event location.
2. All trucks must have an operational fire extinguisher on site.
3. Vendors must supply all their own booth needs (i.e. generators, table, extension cord, levels, etc.)
4. Vendors must be prepared to cook and serve food at different grades of road elevation.
5. Vendor payment must be paid in full prior to the event.
6. All food vendors must complete – in advance of the event date - the Application for Food Service Permit from the Hall County Environment Health office (file attached.) There is no fee for this permit.
Vendors are allowed:
1. Up to two (2) Generators if needed. Generators with noise baffling preferred.
2. Very limited access to electricity. Must be confirmed in advance. Fees may apply.
3. Food trucks will have a 10 foot by 20 foot space in the gravel parking area on Railroad Street. Tent vendors will have a 10 foot by 10 foot space either in the gravel parking lot on Railroad Street or a paved parking spot on Pine Street depending on space availability. Sites will be assigned by event staff on the day of the event as vendors arrive.
4. You must provide your own tent, table, chairs, extension cords and table cloth.
5. You must submit pictures of your product along with this application.
6. All food vendors shall undergo an on-site inspection by officials from the Hall County Environmental Health Department.
Approval Process:
Approved applications will be selected based on the following:
1. Date the completed application is received.
2. Type of food and beverage sold.
3. Duplicate vendors will not be allowed at the event. The goal is to provide a unique variety of food options at each event and allow for maximum sales for vendors in each cuisine category.
4. All applicants must submit vendor booth photos
5. All vendors must submit a “menu” of what is being sold at the event along with a price list
6. Applicants must complete proper required permits prior to the event.
7. Alcohol vendors must have an approved event license from the City of Flowery Branch
Applicants please read the following carefully:
1. Vendors are not allowed to leave their booths unattended during an event.
2. Vendors are not allowed to “walk” the event to pass out marketing materials. You may give out materials if guests approach your booth
3. Vendors must pay the vendor fee no later than one week before the event date
4. Vendors who arrive after 5PM will not be allowed into the event and will forfeit their vendor payment for the event
5. Vendors who cancel or no-show will forfeit fees already paid and will be removed from the lineup for the remainder of the event season
6. If you have paid to be a vendor and cancel twenty four (24) hours before the event, you will not receive your money back or an alternate event date
7. If you have paid to be a vendor and cancel forty eight (48) hours in advance, you may receive an alternate date to attend if one is available
8. Our events take place outside and Mother Nature can become a factor. If weather becomes unsafe, event staff will make the call to cancel on the day of the event. You will be contacted by an event staff member if there are changes or cancellations. All vendors affected by weather cancellations will be offered an alternate date (based on availability) or their money back.
9. If a vendor is observed selling product(s) that were not approved on the vendor application or by event staff, the vendor will be asked to stop selling immediately and will be considered in violation of the vendor agreement and face possible removal from the event.
10. All vendors must observe event road closures. Vendors will be notified by an event attendant when it is safe to drive in the event area. Driving in the event area before the road is cleared by an event attendant is prohibited and vendors will face possible exclusion from all future events. This is a safety hazard that we expect all of our vendors to abide by.
11. Vendor violations are taken very seriously and will be addressed promptly and appropriately.
12. All vendors must show respect to the community “our customers” and the event staff. We are all working together to provide a favorable impression of the City of Flowery Branch and we appreciate your cooperation.
Vendor Fees
Entrée Food Truck $95
This option is for food vendors who plan to sell entrée items. These vendors may also sell side dishes, desserts, drinks and snacks. Fees will be processed the Friday preceding the approved event date.
Snack Food Truck $55
This option is for snack food vendors. These vendors may sell snacks, desserts, drinks and other specialty foods not considered entrees. Fees will be processed the Friday preceding the approved event dates.
City of Flowery Branch Business $35
This option is for food vendors who currently hold a business license to serve in the City of Flowery Branch. These vendors may sell entrees, side dishes, desserts, drinks and snacks. Fees will be processed the Friday preceding the approved event date.
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