Application is in draft mode by event organizer

Application

Buy/Sell Application (SOLD OUT)

Name: 2024 Wellington Bacon & Bourbon Fest 10th Annual
Start: 2024-03-23T11:00:00-04:00
End: 2024-03-24T18:00:00-04:00
Location: 12150 Forest Hill Blvd

Deadline: Mar 18, 2024 12:00 am (GMT-04:00) Eastern Time (US & Canada)

2024 Wellington Bacon & Bourbon Fest 10th Annual

Date: Mar 23, 2024 11:00 am - Mar 24, 2024 6:00 pm (EDT)

Wellington, Florida

$302.50 - $634.20

About the application

What You Need to Know

Event Times:

Saturday, March 23RD, 2024 (11:00 am-9:00 pm);

Sunday, March 24th, 2024 (11:00 am-6:00 pm)

Admission: FREE

Parking: FREE

DIRECTIONS & PARKING:

Venue: Wellington Town Center Promenade

Street Address: 12150 Forest Hill Blvd, Wellington, FL 33414

Phone: 561-279-0907

Email: nancy@festivalmanagementgroup.com

BOOTH FEES:

Please note: “applying” for the show does not mean that you are automatically in the show. Your application must first be reviewed and approved online by our committee. You will receive notification of acceptance. Vehicles are NOT permitted onsite. Cart In Only.

We ask for a payment plan as follows:

-Non-refundable application fee upon completion of online application.

-Once accepted you will receive an email with date booth payment will be processed.

REGULAR EXHIBITOR BOOTH FEES:

7% Florida Sales Tax will be added to booth fees at check-out plus processing fees

$35 Application Fee (non-refundable)

Buy/Sell Exhibitor (10x10) $250 + $17.50 sales tax = $267.50

10x10 Rental Pkg in addition to above (Tent, Table, 2 Chairs & Sides) $280 + $19.60 sales tax = $299.60

Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly. For double booth (10x20), you must select two booths.

Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.

During the festival, all exhibits will be visited by a festival representative to ensure that they are in compliance with our festival policies. It is the exclusive right and responsibility of the Festival Staff to call for the removal of work that is not in compliance with the festival policies and requirements. Non-compliance may result in expulsion from the festival or refusal of future festival participation.

All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires AT LEAST 40 pounds per leg (Weights Only and more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. You must use 40 lb weights or more (weights only) on each leg to anchor your booths down. You will not be able to setup if not properly weighted.

Balances Due:

Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.

EXHIBITOR PARKING – PLEASE NOTE: Exhibitor Parking is provided behind the Village of Wellington Swimming Pool.

Booth Tear Down:

Packing up of booth supplies may begin at 6:00 pm on Sunday. Vehicles are NOT permitted onsite. You must use dollies. Bacon & Bourbon Fest staff will advise you when you can move your vehicle closer, and after everything is ready for loading. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items on Saturday (at close of event).

Items to Bring:

Handy items you may want to bring to setup your booth include – Carts to help with load-in, staple gun, cable ties, duct tape, pens, Extension Cords 50-100 electric cords, lights and scissors. If you have large, heavy items to move a dolly would be handy to also bring along with you.

Electricity:

Unless other requests and arrangements were made in your agreement, each space will have access to a single 110 outlet, located approx. 25’ from your booth. Exhibitors must provide their own 50’ outdoor approved extension cord for individual needs.

Security

You are responsible for all valuables, items and prizes at your booth. Bacon & Bourbon Fest employs private security, however, we cannot be responsible for lost, damaged or stolen items from your booth.

Equipment

Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, weights, table and chairs.

Staffing

Please make sure the people staffing your booth are familiar with Bacon & Bourbon Fest Booth Policies & Guidelines.

Coordinate staff access to the site in advance to avoid confusion. Every person staffing your booth, whether employees or subcontractors will need to check-in at the Vendor Check-In booth.

Cancellation Policy

No refunds for any fees paid. Application fee taken immediately upon application received.

Once Committee approves you for the show, you will receive an acceptance email. In this email will give you a date the booth fee will be processed. We process all payments.

No Show Policy

Artists who have not checked in and/or notified event with a message via festival office phone (561-279-0907), or email (info@festivalmanagementgroup.com) by 7:00 am on the day of event, will be considered a NO SHOW and the assigned space will be forfeited.

*Dates and details subject to change*

SETUP DATE & TIME:

Friday, March 22nd from 8:00 am – 7 pm (Booth # and location provided upon check-in.) Cart In Only. Vehicles must be removed from load-in site as soon as emptied to allow for others to unload.

Saturday Setup 7:00am Vehicles must be removed from load-in site by 8:00am. Please bring any carts/dollies, extension cords, lights, décor, table cloths or other items you might need.

BOOTH HOURS:

Saturday, March 23rd (11:00 am – 9:00 pm)

Sunday, March 24th (11:00 am – 6:00 pm)

During Check-In it is nearly IMPOSSIBLE to answer all phone calls. If you need immediate assistance, please contact the Vendor Manager Dinah Putnal at (954) 790-1997.

If you have any questions leading up to the event, please feel free to contact us at
561-409-5966 and ask for Dinah. We look forward to another great show with you!

About the event

Bottoms up & Bacon down! Join us this year as we expand the tastings and explore the best bourbons & bacon delights from around the world. We are excited to welcome you back for the 10th annual Wellington Bacon & Bourbon Fest. Held on the grounds surrounding the Village of Wellington Town Center Promenade. The free event is scheduled for March 23th & March 24th 2024 and offers you the opportunity to taste from a selection of more than 30+ bourbons and celebrates the most loved food in the universe – BACON! In 2018 The Cooking Channel featured us on their hit show, “Carnival Eats”! Host Noah Cappe enjoyed Chef Winston’s great Garlic Mojo Corn Cakes in addition to a vast array of garlic laced goodies! The two-day event features artist & crafters, an eclectic menu of bacon infused culinary delights and a collection of over 30+ bourbons and whiskeys for your tasting pleasure. The Fest also offers participants exclusive bacon and bourbon pairing seminars. South Florida’s foremost Bourbon experts share the distiller’s art and patient techniques in the seminars while a local Chef prepares “bites” to complement the tastings. For those of you whom cannot be convinced to partake in Bourbon, we will have a full liquor bar, wine, and ice-cold beer too. Our menu of bacon and pork related dishes will include the sublime Forever Roasted Bourbon BBQ Pork & Bacon Sandwich to the insane candied bacon on a stick and other amazing desserts. Menu items developed by local chefs explore the boundaries of New American Cuisine and good old-fashioned comfort foods, just like Mom used to make! At the heart of all our festivals is our commitment to create fun-filled food lover community events featuring unique food and beverages. We strive to ensure that our sponsors are richly rewarded for their investment in our events and our community. The event’s strong commitment to the community is that they are designed as a fund-raising opportunity for non-profit organizations that staff the event. We’ve cleared it with your doctor, your cardiologist, and your mother; indulge in the sweet smell of bacon & guzzle down the smooth taste of bourbon at the Wellington Beach Bacon & Bourbon Festival.

FMG

Contact Organizer

FMG

Contact Organizer

Terms & Conditions

Please review the following rules and policies to assure your safety and enjoyment during the festival.

1. The application fee is deposited upon receipt and is non-refundable. Booth fees are due once accepted. You will receive an acceptance email with a date that the booth fee will be processed.

2. No Animals Allowed except service dogs: “Service Animal” means any dog trained to do work

or perform tasks for the benefit of individual with a disability. Pets proving emotional support, well being, comfort or companionship are not recognized as service animals under ADA regulations. Misrepresenting a dog as a service animal is a criminal violation.

3. Weapons (including pocket knives) will NOT be permitted at the event.

4. Large inflatables are not permitted without express written permission from Bacon & Bourbon Fest in advance.

5. Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins.

6. Exhibitors may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show. Artists must display their own work.

7. Display space is permitted within your 10x10 tent area only. No items are permitted placement outside of your 10x10 tent. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity.

8. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe & secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended. Please break down all packing material, cardboard and corrugated boxes at your booth location and place on outside of your tent for Operations to pick-up.

9. You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space.

10. Break down of booths must be completed and removed by 9:00 PM on Sunday. Any materials left behind will be confiscated.

11. Participation is required both days/all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future shows.

12. Electricity is provided! Please provide your own power cords. Recommend 25ft to 50ft.

13. No food products may be sold or given away by artists or business exhibitors. If you have been approved as a sampling sponsor or exhibitor for an approved food product at your booth, you must provide a copy of your liability insurance certificate with Delray Beach Arts, 140 NE 1st Street, Delray Beach, FL 33444 and the Village of Wellington, 12100 Forest Hill Boulevard, Wellington, FL 33414 listed as an additional insured and email to teamFMG@festivalmanagementgroup.com. Product sampling approved in advance are limited to 1-1/2 OZ portions only.

14. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited.

15. Vendors are responsible for the collection, payment, and reporting of their own sales tax.

16. Parking is available at no charge in Vendor Parking Lot provided. (All exhibitors MUST check-in at Vendor Check-In first.) Upon check-in at Vendor Check-In Tent, you will receive two parking passes. If additional passes are needed for staff, you can request on setup day.

17. Exhibitors must abide by and displays must be in accordance with local fire regulations.

18. Palm Beach Sheriff’s officers and Private security provide security during the shows hours of operation. The show takes place in an outdoor setting, so reasonable precautions should be taken to ensure the safety of your property. All work is exhibited at the artist’s own risk.

19. All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires AT LEAST 40 pounds per leg or more (Weights Only in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. You must use 40 lb weights or more (weights only) on each leg to anchor your booths down. You will not be able to setup if not properly weighted.

20. You cannot drive up to your booth. Cart In Only. Bring carts or dollies to help with load in.

21. Rain, Shine, Cancellation Clause:

Regardless of weather conditions or any other circumstances, including safety hazards or unforeseen incidents, once a purchase has been confirmed and payment has been made, no refunds or cancellations will be granted. The customer acknowledges and accepts that the event or purchase will proceed as scheduled unless there is an explicit decision made by the event organizer or authority to cancel or postpone the event due to safety concerns.

The customer understands that the safety of all participants, attendees, and staff is of paramount importance. In the event of a safety hazard or emergency situation, the event organizer reserves the right to make a decision in the best interest of everyone involved. This decision may include but is not limited to the cancellation, postponement, or modification of the event, without any obligation to provide a refund.

The customer acknowledges that participating in the event or attending carries inherent risks, and they agree to assume all responsibility for their personal safety and any potential risks associated with the event. The customer agrees not to hold the event organizer or any related parties liable for any losses, damages, injuries, or inconveniences incurred due to the cancellation or modification of the event due to safety hazards or emergency situations.

This Rain or Shine Cancellation Clause is binding and non-negotiable. By proceeding with the reservation or attending the event, the customer acknowledges their understanding and acceptance of these terms and waives any claims for refunds, reimbursements, or compensation.

VENDOR SET UP BEGINS at 8:00am Friday, March 22nd 2024. All vehicles must be removed from the site by 7:00 pm.

A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.

Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in event again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the event management team.

During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Delray Beach Arts, Village of Wellington, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.

Related files

Vendor Liability Insurance Program.pdf

2024 B&B Sales Tax Form.pdf

2024 B&B VENDOR & SPONSOR LOAD-IN TIME - BY BOOTH.pdf

2024 B&B VENDOR & SPONSOR LOAD-IN TIME - BY BUSINESS.pdf

2024 B&B VENDOR & SPONSOR LOAD-IN TIME - BY TIME.pdf

2024 B&B SPONSOR SETUP LETTER.pdf

2024 B&B VENDOR SETUP LETTER.pdf

2024 BACON & BOURBON FEST SITE PLAN - Vendor Load-In & Parking.pdf

2024 BACON & BOURBON FEST SITE PLAN (FINAL).pdf

Canopy Weight Guidelines.pdf

Prices

Application fees	$35.00	Non-refundable	There is a $35 non-refundable application fee which is automatically charged upon completion of application.
10x10 Booth Space	$267.50	Non-refundable	Single booth space is 10 feet wide and 10 feet deep.
10x20 Booth Space	$535.00	Non-refundable	2 booth spaces (10x20) 10 feet deep and 20 feet wide
Tent Rental 10x10 (in addition to booth)	$299.60	Non-refundable	Tent Rental includes: Setup/Teardown, Weights, Sides, Lights, 1 - 8 ft table and 2 chairs
Tent Rental 10x20 (in addition to 10x20 booth rental)	$599.20	Non-refundable	10x20 Tent Rental includes setup/tear down, weights, sides, lights, 2 8 ft tables and 4 chairs (in addition to booth space)

Questions on the application

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

What is your Facebook Address
What is your Instagram Address
What is your Twitter Address
Do you use Hashtags? If so what are they?
Additional Email Address
Cell Phone #
Onsite Contact of person at show working booth (if different than above)
Onsite Contact of person at show working booth Cell Phone # (if different than above)
Onsite Contact of person at show working booth Email Address (if different than above)
Have you been in the show before?
Do you know your booth number? If so, enter here
Please choose your medium category:
Please describe your work. Please be specific as to what you are selling.
What is your price point?
Do you need a 10x10 Tent Rental (in addition to your booth space)
COMMENTS - SPECIAL REQUESTS
I understand that the application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance of invitation to show beginning December 26th, 2021. No Refunds.
LEGAL AGREEMENT & FORCE MAJEURE

Picture requirements

Minimum pictures required: 4
Each application must include at least 3 to 5 color photos of your products, at least one photo of your booth set-up, and at least one photo of you making your items or of your work space. This is what the committee sees - so make them good!

Buy/Sell Application (SOLD OUT)

2024 Wellington Bacon & Bourbon Fest 10th Annual

Application is in draft mode by event organizer