Application deadline has passed
Application

RHMF 2024 Vendor Application

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Deadline: Apr 30, 2024 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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Robin Hood's Medieval Faire
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Date: May 18, 2024 10:30 am - Jun 30, 2024 6:00 pm (EDT)
place
Harwinton, Connecticut
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Free

About the event

Annual multi-weekend medieval themed craft faire held in Harwinton, CT
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Stone Circle Inc
Stone Circle Inc
Contact Organizer
Stone Circle Inc
Stone Circle Inc
Contact Organizer

About the application

Hark, noble purveyors of wares and keepers of treasures! We extend to you a most heartfelt invitation to apply for a merchant space at Robin Hood's Medieval Faire, a splendid event steeped in the enchanting spirit of Robin Hood and his band of merry outlaws.
As the sun casts its golden rays upon the greenwood, our fair town comes alive with mirth, music, and the hustle and bustle of merrymakers. This year's faire is themed after the legendary tales of Robin Hood, that gallant outlaw who roamed Sherwood Forest with his band of merry companions, fighting against injustice and spreading joy to all.
We are seeking vendors whose offerings align with the charm and magic of this medieval era, providing our visitors with a truly immersive experience. Picture your tent nestled amidst the vibrant tapestries, aromatic mead, and the lively tunes of minstrels – an opportunity to showcase your crafts, arts, and provisions to an eager and captivated audience.
Should you have any inquiries or require further details, feel free to send a carrier pigeon or dispatch a missive to our vendor coordinator, Jen@ctfaire.com
Join us in bringing the spirit of Robin Hood to life, as we create a tapestry of memories and enchantment for all who enter our faire gates.
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Terms & Conditions

Payment and Pricing:
The merchant must pay the booth fee in advance to secure their space for the duration of the event.
 
The fee schedule is as follows: for applications received
  • July 3 - Aug 31 - $2.75 per sq foot
  • Sept 1 - Nov 30  - $3.50 per sq foot
  • Dec 1 - Feb 29   - $4.25 per sq foot
  • Mar 1 - Apr 30 - please contact for pricing
New vendors may be eligible for special discounted rates. Please contact us for more details. 
 
Guest Vendor spaces are $50/day for a 10x10 space. Larger sizes please contact us for pricing. Full weekend commitment is required. 
 
Food vendors do not pay flat rates in advance, but pay 18% of gross paid to the office daily by 645pm.

Invoices not paid within 30 days will incur a late fee of $0.25 per sq foot for every 30 day cycle they are late.

Prices for goods sold at the event must be clearly displayed and accurately reflect the value of the item.
 
The merchant must pay any taxes and fees required by local or state regulations.
A $100 security deposit/clean-up fee will be required at check in.  
 
Display and Sale of Merchandise:
All merchandise displayed and sold must be appropriate for the Renaissance Faire theme.
The merchant must maintain a tidy and visually appealing display.
The merchant must take steps to decorate their tents in such a way as to fit into the theme of the show; i.e. pop-up tents should have metal poles and legs draped in fabric or garlands to hide the modern elements
The merchant must provide accurate and honest descriptions of all merchandise sold.
Any replicas or reproductions of historical artifacts must be clearly marked as such.

Conduct and Behavior:
The merchant must conduct themselves in a professional and courteous manner towards all attendees, staff, and other merchants.
The merchant must adhere to all local and state regulations, as well as any rules and regulations set forth by the Renaissance Faire organizers.
The merchant must not engage in any activity or behavior that is illegal, unethical, or that may harm the reputation of the Renaissance Faire.
 
Liability and Insurance:
The merchant is responsible for any damage or injury caused by their merchandise or booth setup.
The merchant must carry their own liability insurance and provide proof of insurance to the Renaissance Faire organizers before setting up their booth.
The Renaissance Faire organizers are not responsible for any lost, stolen, or damaged merchandise.
 
 
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Related files

Event Rules
Application Instructions

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Are you a NEW vendor or a RETURNING vendor?
  • If a NEW vendor, please tell us in a short answer how you heard about us.
  • RETURNING VENDORS: Are there any changes from your previous year application?
  • Are you applying as a full time vendor or a guest vendor?
  • What other events have you participated in?
  • What kind of tent do you have?
  • What is the size is your tent (or the footprint of your vardo/wagon)?
  • Please choose the option that best describes your wares.
  • Which category best descibes your shop?
  • Do you require access to water or electricity at your site.
  • Please submit your Proof of Insurance (this can be submitted just prior to the event)
  • Please upload your booth pic here.
  • Please upload your/your workers costume/garb photos here.
  • Please acknowlege by your signature that you have read and agree to the rules.

Picture requirements

  • Minimum pictures required: 1
  • Here's how it works: Upload pics of your merchandise. You may upload examples of particular classes of items that you sell; you do not need to upload a photo for every individual item, just one photo that gives us a general idea of the products you wish to sell. Example: if you sell jewelry and you carry bracelets, necklaces, and earrings, please upload a representative sample of your bracelets, another of the necklaces, and another of the earrings. We don't need a photo of every bracelet that you carry. If you have any questions about this, please contact us for help!
RHMF 2024 Vendor Application
RHMF 2024 Vendor Application
Robin Hood's Medieval Faire
Application deadline has passed