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Application

Craft/Non-Profit Vendor Application for June 30 - July 2

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Deadline: Apr 17, 2023 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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Great Blue Heron Music Festival 2023
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Date: Jun 29, 2023 1:00 pm - Jul 02, 2023 10:00 pm
place
Sherman, New York
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$550-1.1K

About the event

The 30th annual celebration of music and community at a magical campground in the rolling hills of Western New York.
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The Heron Farm & Event Center
The Heron Farm & Event Center
Contact Organizer
The Heron Farm & Event Center
The Heron Farm & Event Center
Contact Organizer

About the application

Calling all Craft Vendors!! Come and join us at The Heron for great music and a wonderful celebration for all! We are looking for fun and unique vendors for this event. Apply today so we can see what you have to offer! We are expecting over 4000 people here on the festival weekend. This is our 30th year, so we anticipate record attendance!
 
Deadline is April 17th and selections will be finalized by May 1st. Submission of an application does not assure a vendor space at this event.
 
Returning applicants can log in with last year’s credentials and update your info. If you didn’t save it, start a new one. 
 
Fees for craft booths are relative to the amount of frontage. Choices are either 10' frontage x 10' depth $550, or 20' frontage x 10' depth $1100. We also have a few spaces with 10' frontage x 20' depth $750. Credit card information will be collected with this application, but only charged after acceptance emails are sent. We will wait at least 2 days to charge the fees to your card.
 
Fees include wristbands for your staff, plus parking/camping stickers for vehicles. Vendors in 10' x 10' spaces receive 2 wristbands and 1 sticker. Vendors in 20' spaces get 3 wristbands and 2 stickers. If you need more wristbands or camping stickers than allotted, buy those ahead on-line at greatblueheron.com or at the gate on arrival. There is no charge for putting extra vehicles in the Red Lot.
 
You will be able to unload at your booth and then vehicles must be moved to nearby camping or parking areas. Camping or parking is NOT allowed directly behind your booth, except for a couple spaces in the upper row. 
 
Blanket vending will again be available at this event. If you want to blanket vend, do NOT apply through this application. Buy a regular ticket for the event, then arrive at the blanket vending area at the top of the hill above the stage and pay the fees in cash with the vending coordinator. Hours are Saturday 10-3, Sunday 10-3. Fees are $30 per day or $50 for both days. No canopies are allowed, just blankets on the ground to display your wears on.
 
Registered vendors may arrive Thursday to set up any time after 2pm. On Friday vendors will be admitted starting at 9am. Vendors need to be set and ready by Friday early afternoon. The music starts Friday at 3pm and goes almost round the clock till Sunday around dark. Refer to the website for a full schedule of the music and plan your hours accordingly. Blue Heron weekend traditionally has late-night business both Friday & Saturday. Craft vendors can close at dark if you prefer. Secure your inventory overnight as there are lots of people, including children, that can walk through the vending area at night.
 
Electric is within reach of vending space, but each vendor needs to bring their own extension cords. Be as energy efficient as you can. Our electric supply does not allow for power for your camping or RV.
 
After we select vendors, you are required to submit a certificate of liability from your insurance company listing Great Blue Heron Music Festival and Steve & Julie Rockcastle as additional insured on a primary and non-contributory basis with a waiver of subrogation in their favor. Please have your agent send us our certificate soon after your acceptance.
 
That about covers it! Thanks for your interest in being with us this season! 
Email: vending@TheHeron.org  Phone:716-761-7190
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Terms & Conditions

All vendors are responsible for collecting and paying sales tax to New York State. Our tax rate is 8%. Clothing items are tax exempt in Chautauqua County.
This is a rain or shine event. 
Cancelations 14 days of more before the event will have $100 of fees retained. Vendor fees are non-refundable within the 2 weeks before the event.
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Prices

10' frontage x 10' depth $550 Non-refundable Vendors in 10' x 10' spaces are allotted 2 wristbands and 1 camping/parking sticker. Extras can be purchased on-line or at the gate.
10' frontage x 20' depth $750 Non-refundable Vendors in 20' spaces are allotted 3 wristbands and 2 camping/parking stickers. Extras can be purchased on-line or at the gate.
20' frontage x 10' depth $1,100 Non-refundable Vendors in 20' spaces are allotted 3 wristbands and 2 camping/parking stickers. Extras can be purchased on-line or at the gate.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Tell us what your plan to sell?
  • Submit links to your website and/or social media pages.
  • Have you been a vendor at The Heron before?
  • Describe your set up, how much room you need and your plans for electric use.
  • Tell us how many vehicles you will bring on-site and how large they are.
  • Attach your certificate of liability insurance or email it to vending@theheron.org.
  • What else would you like us to know about you? Do you have any special requests?

Picture requirements

  • Minimum pictures required: 2
Craft/Non-Profit Vendor Application for June 30 - July 2
Craft/Non-Profit Vendor Application for June 30 - July 2
Great Blue Heron Music Festival 2023
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