Dealer's Room

This application is intended for vendors interested in selling licensed and bulk produced merchandise. If you intend on selling fan art or hand made pieces, please see our Artist Alley registration information. In order to vend at Anime Weekend Atlanta, you must be approved by AWA. If you are interested in purchasing booth space please fill out our dealer application with as much detail as possible. Any omissions or inaccurate information may result in a rejection or delay in processing of your form. Your card will be charged upon acceptance of your application.

 

•  AWA will be held October 26th-29th,2023          
•  The Dealer’s room will be located at the Cobb Galleria inside Exhibit Halls A, B, and C Cobb Galleria Centre 2 Galleria Pkwy Atlanta, GA 30339      

Vendor Badge Pricing  
Your first booth comes with 4 badges. One (1) badge will be included with each additional booth you purchase; you must indicate you want these badges on the application. Any additional badges will be available for $70, and must also be indicated on the application. If you need to purchase additional badges after submitting your application or at show, they will be available for $100.    

 

Thursday  
2:00 PM Dealer’s Room Set-Up 
10:00 PM Dealer’s Room Closed  
Friday
7:00AM Dealer’s Room Setup  
10:00AM Dealer’s Room Opens  
7:00PM Dealer’s Room Closes  
Saturday
8:00AM Dealer’s Room Setup  
9:55AM Open to AWA Staff Only  
10:00AM Dealer’s Room Opens  
7:00PM Dealer’s Room Closes
Sunday
8:00AM Dealer’s Room Setup 
9:55AM Open to AWA Staff Only 
10:00AM Dealer’s Room Opens
5:00PM Dealer’s Room Closes  

 

Booth Specs
Each booth consists of one 10’ x 10’ pipe and drape section. Please note that the booth includes a table and 2 chairs.   

Booth prices do not include power or communication; Cobb Galleria Centre has an online service order form for these services. We will contact you with the link to the forms closer to the show.   Booth prices include pipe and drape, 1 table, and 2 chairs. We will contact you with the show decorator’s pricing closer to the show.  
 
Covid-19                 
If you are unable to get vaccinated due to personal reasons, please take extra precautions to avoid getting sick. Exhibitors must follow all sanitation protocols established for the convention such as wearing a mask and using hand sanitizer. We will provide updates via email and on our website leading up to the event as our policies change over the next year. 
 
AWA is not responsible in any manner for any risks related to COVID-19 in connection the event. The World Health Organization has classified the COVID-19 outbreak as a pandemic and that COVID-19 is a highly contagious and dangerous disease, and that contact with the virus that causes COVID-19 may result in significant personal injury or death regardless of vaccination status.  
 
Insurance 
Exhibitors will be required to have insurance and must list AWA, LLC as an additional insured (Possibly the Galleria as well). We have no control over this new requirement nor can we waive this requirement for any vendor. For those who do not normally maintain event insurance, we will be working with an insurance broker who can provide the insurance at a discounted price. We will email more details regarding this at the beginning of 2023. 

 

Booth Cancellations     
Booths cannot be refunded, but may be transferred to the following year on a case by case basis. Please contact us at dealers@awa-con.com if you have registered and will be unable to attend the 2023 show. No transfers will be allowed after September 1, 2023.
 

Japanese Snack Vendors                    
The convention center allows vendors to sell Japanese Snack Foods in the Dealer’s Room. In order to do so, you must complete a Food and Beverage Distribution Form for Cobb Galleria, that can be found at this url:  
http://cobbgalleria.com/Sample_Food_Beverage_Distribution_Authorization.pdf. You may not sell open snack foods under any circumstances.  
 
AWA Hotels                       
To find hotels near AWA and receive our special rates, please visit the hotel page on our website at https://awa-con.com/hotels
 

 

or AWA LLC or their owners or managers, which results from any act or omission of Exhibitor. Exhibitor agrees to defend, indemnify and hold harmless, Cobb Galleria Centre, AWA LLC, and their respective owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from Exhibitor's use of the property. Exhibitor's liability shall include, without limitation, all losses, costs, damages, or expenses arising from or out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees which arise from or out of the Exhibitor's occupancy and use of the exhibition premises, Hotel or any part thereof. 

 

1)      AWA LLC has contracted with the Cobb Galleria Centre and Renaissance Hotel (herein known as ‘venue’) and pursuant to the terms of that contract has the authority to provide a conference room and vendor tables for the convention. AWA LLC shall be responsible for all monies owed to ‘venue’ pursuant to the terms of its contract therewith. Vendor herby enters into a contract with AWA LLC for vendor space at the show or show. AWA LLC shall be responsible for coordinating with ‘venue’ the preliminary setup for the convention. Vendor agrees to contact ‘venue’ for any usage of telephone access and electricity in the exhibit hall, and will pay for any charges, if any. AWA LLC will not be held liable for any fees for electricity and/or telephone access in the exhibit hall.  

 

2)      AWA LLC agrees to provide roughly 10' x 10' vendor booths and passes into the convention. AWA LLC agrees to make said booths and exhibit space available to the Vendor by no later than 8:00 PM on Thursday, October 26th, 2023. Vendor agrees to vacate convention hall premises by no later than 10:00pm on Sunday, October 29th, 2023. 

 

3)      AWA LLC agrees to be responsible for promoting the show. AWA LLC makes no representations as to the number of attendees and/or customers who will be in attendance.  

 

4)      Subletting of tables is not permitted.  

 

5)      Each application will be processed on a first come, first served basis.  

 

6)      Vendor shall be responsible for the actual setup of its displays. AWA LLC shall not be liable for any loss or damage to Vendor’s property or for any personal injury suffered by Vendor or any of its agents.  

 

7)      Vendors are responsible for loading and unloading their own materials. 

 

8)      There is to be no smoking or otherwise burning of objects within the Vendors’ Room at any time.   This includes vaping or e-cigarettes.

 

9)      All vendors shall have a signed copy of the AWA LLC Vendor Exhibition Contract (this document) on file with AWA LLC. No vendor shall be allowed to sell merchandise or services at the convention facility without having a signed copy of file with AWA LLC. The convention facility shall be deemed to mean any function space used by the (‘VENUE’).  

 

10)   Selling of items by Vendors on convention grounds, which includes the stated event location and adjoining facilities, their parking lots, other than the Vendors’ Room or any other designated area noted by AWA LLC is NOT allowed during the weekend of any AWA LLC event. This includes the selling of items inside Hotel rooms, lobby, or its facilities. Vendors who fail to comply will be ejected without warning and without refund.  

 

11)   Vendors may play audio devices at moderate volume. AWA LLC reserves the right to determine the definition of ‘moderate volume.’ Furthermore, AWA LLC also reserves the right as to what audio content may be played during the hours of operation of the Vendors’ Room.   

 

12)   All vendors must claim their tables before Thursday October 26, 2023 at 11:00 PM. Tables, which have not been claimed by that time, may be resold at the sole discretion of AWA LLC. Vendor agrees to hold the convention harmless for any lost investments or revenues as a result of either (a) unclaimed or (b) transferred tables.   

 

13)   All vendors certify that they have complied with all federal, state, and local policies regarding the collection of any and all required taxes.  

 

14)   All vendors certify that have complied with all federal, state, and local policies regarding obtaining valid licenses required to participate as a vendor.  

 

15)   All vendors will obey federal, state, and local laws and ordinances regarding the sale of material which, intentionally or unintentionally, infringes upon the trademarks or copyrights of another party. Any vendor selling material which infringes upon the trademark or copyright of another party may be ejected without warning and without refund. AWA LLC reserves the right to inspect and/or eject questionable material at any 

time. This includes, but is not limited to, the following products or companies: Bootlegged videos Fansubbed videos Bootlegged (burned) audio CDs, VCDs, and DVDs Burned or Bootleg video games (e.g. Playstation, Dreamcast) Bootleg Carts (e.g. Nintendo GBA) 

 

16)   Vendors shall not display material which is deemed offensive or inappropriate. AWA LLC has the sole right to determine what is or is not offensive or inappropriate. Vendors who continue to display material which has been deemed to be offensive or inappropriate may be ejected without warning and without refund. Furthermore, vendors shall not sell any offensive or inappropriate materials to minors who are under the age of eighteen (18) years of age. Vendors who sell such materials to minors shall be ejected without warning and without refund. Failure to comply is immediate grounds for ejection without warning and without refund.  

 

17)   All ejected vendors are still subject to state law in which the AWA LLC sponsored event resides with regards to tax collection.  

 

18)   Only those vendors with Vendor badges will be allowed in the room during set-up, closing, and takedown times. Only those with Vendor badges will be allowed behind vendor tables at any time.  

 

19)   Vendors are expected to follow the same rules of behavior as the rest of the convention attendees during off-hours. Any Vendor ejected from the convention during those hours must leave immediately the next morning during the set-up time. 

 

20)   Vendors will have forty-five (45) minutes to close down for the night each evening. After the forty-five minutes, the room will be locked. Under no circumstances will it re-open until the posted time the next morning.  

 

21)   Vendor is responsible for providing their own insurance, if desirable, to protect Vendor and Vendor’s property from damage, loss, theft, harm or injury. Neither AWA LLC nor ‘VENUE’ will obtain insurance on Vendor’s behalf. Vendor is solely responsible for its own company exhibited material, goods, samples, and other property.  

 

22)   Upkeep of Vendor’s booth, merchandise, and refuse is responsibility of the Vendor. 

 

23)   All displays, chairs, tables and merchandise must be maintained within Vendor’s designated area.  

 

25)   Vendor agrees that the handling, viewing, and sale of adult-themed merchandise (“Hentai”, “Ecchi”, “Yaoi,” “ Yuri”) will be restricted to persons of age 18 and older and that they are responsible for verification of age before any sale. Vendor agrees to bag/package said merchandise in an opaque bag upon sale. In addition, adult themed- merchandise must be displayed in a manner that restricts access from the general public. Video displays of adult- themed merchandise are not allowed. 

 

26)   Vendor will hold harmless AWA LLC and event facilities or any of their respective officers, agents, employees, representatives or affiliates, from any liability, damage, loss, harm, claim, or injury to property or person of the Vendor, Vendor officers, agents, employees or other persons, whether caused by the negligence of AWA LLC or event facilities, or from theft, fire, water, accident, or any other cause whatsoever that are not covered under AWA LLC’s standard insurance policy.  

 

27)   Vendor releases, waives, discharges, and covenant not to sue AWA LLC and its officers, directors, employees, members, volunteers, contractors, representatives, owners, affiliates, agents, successors, and assigns from any and all damages, injuries, losses, liability, claims, causes of action, litigation, or demands, including but not limited to those for personal injury, sickness, or death, as well as property damages and expenses, of any nature whatsoever which may be incurred, directly or indirectly, now or in the future, in any way related to COVID-19 and in connection with participation in the event. Vendor promises not to sue AWA LLC for any of the foregoing. 

 

28)   Any promotional fees from a Vendor, Exhibitor, and/or persons representing a company involved with related industry must be presented to the CEO upfront and in writing.  

 

29)   The addition of any extra charges to be incurred ( i.e. Phone, Drayage ) Will be made available via an addendum provided by AWA LLC upon request or until an updated information is made available to vendors.  

 

30)   Vendor must furnish proof of licensed merchandise if requested by AWA LLC at any point. Any merchandise without proof must be put away upon request. 

 

31)   AWA LLC reserves the right to remove any vendor from the exhibit hall for any reason deemed appropriate by AWA LLC. 

 

32)   AWA LLC has the right to take pictures of any booth for any reason deemed necessary. Vendor allows AWA LLC to use the pictures for advertising, archival, or other reasons.