Application deadline has passed
Application

Activity/Family Friendly Vendor

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Deadline: Sep 27, 2022 4:00 pm (GMT-07:00) Mountain Time (US & Canada)
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Downtown Billings HarvestFest
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Date: Oct 08, 2022 9:00 am - Oct 08, 2022 4:00 pm (MST)
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Billings, Montana
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$110.00 - $200.00

About the application

This application is not a guarantee of event participation. Vendor applications are juried. All applicants will receive an email confirming or declining their application by the application deadline. Vendor Application deadline is 4:00pm, Wednesday, September 21, 2022 This is an electronic agreement and by applying, you are validating and approving this agreement and the vendor festival terms & conditions electronically.

About the event

The 18th annual HarvestFest is located in the center of downtown Billings under Skypoint. HarvestFest is a grand community fall festival taking place the second weekend of October. This arts & craft vendor festival takes place after the finale of the summer’s Farmers’ Market. HarvestFest celebrates the season with a rich diversity of arts and crafts, mums, pumpkins, face painting, balloon twisting, baked goods, and the final offerings of farmers’ market produce. The event has something for all ages; experience the aromas of food-truck fare like steak sandwiches, cotton candy, and kettle corn, live entertainment performing under Skypoint. Montana Brewing Company’s annual Oktoberfest Beer Garden and Stein holing contest, an interactive children’s area including free crafts and activities hosted by Wise Wonders Science & Discovery Museum. This fall street festival draws people from all over the Northwest region into the streets and businesses of downtown. In 2021, the festival organizers expanded the footprint of this festival to include N. 29th Street. This expansion both allows for more vendors to be part of the festival and incorporates the the downtown brick and mortars on N. 29th Street.   We do jury this festival to ensure variety for the community. All DBA members who apply to the festival receive non-profit rates and early priority confirmation. 
Downtown Billings
Downtown Billings
Contact Organizer
Downtown Billings
Downtown Billings
Contact Organizer

Terms & Conditions

  1. Only one vendor per entry. Multiple purveyors may not combine into one space.
  2. Site assignment is at the discretion of the event organizers. Location requests are welcome but not guaranteed.
  3. Vendors must provide their own canopies, tables, chairs, sand-bags/weights, tarps, heaters (propane heaters allowed), whisper quiet power generator, and other equipment needed during the event.
  4. Confirmation: Confirmed vendors will receive a confirmation email no sooner than September 15. Festival Fees will be charged to the vendor upon confirmation. All fees must be paid in full by October 3, 2022. All current DBA members who apply to the festival will receive early priority confirmation. 
  5. Communication: Vendor confirmation emails and event details will be sent through email. Expect your Site Assignment, Set-up Instructions, and Festival map the week prior to the festival. This information will also be uploaded to the event webpage on www.downtownbillings.com.
  6. All food vendors are responsible for licensing through Riverstone Health Department and responsible for keeping themselves up to date on the requirements for mobile food vending. The event organizers will send a list of all participating food vendors to Riverstone Health Department. Food vendors must contact Riverstone Health Dept 406-247-3200 to ensure eligibility.
  7. Set-up & tear-down will take place on the day of the event during designated times. All vendors must be fully operational at the event start time (9am) and operate during the entire duration of the event. In the event a vendor has failed to occupy their space by 1 hour prior to event start, the DBA has the right to utilize such space in any manner it chooses; said vendor will forfeit all fees paid.
  8. Vendor Cancellation Policy: Festival Fees (less the non-refundable $30 application fee) will be refunded for cancellations by vendor made prior to Wednesday, September 21, 2022 or within 48 hours of vendor confirmation email (whichever is the latest date).
  9. This is a rain, snow or shine event only cancelled due to present hazardous weather conditions. Be prepared for variable weather conditions including snow, rain, and/or wind.
  10. Parking: Vendor vehicles are not allowed to be parked inside the event area at any time during the event. Available on-street parking is free on weekends. Please note that some lots & garages do charge a daily rate for parking. 
  11. In the event that a vendor for any reason does not comply with the regulations of this event, the event staff reserves the right to close down that vendor. Said vendor will forfeit all fees paid. Vendor will not be able to apply for a DBA hosted event in the future.
  12. Applicant/vendor will not hold the Downtown Billings Alliance (DBA), the City of Billings, Yellowstone County, parade or event sponsors responsible for any damage, expense, or liability arising from injury or damage to said participant, your agents, employees, or property and agrees to indemnify DBA, the City of Billings, Yellowstone County and any parade sponsors for any and all damages, claims, or disbursements made for our on behalf of the participants.
  13. Solicitation of funds, signatures, etc. must be confined to your booth space. While this is an event open to the public, it is both coordinated and insured privately through the Downtown Billings Alliance and thus all solicitation is required to be pre-approved by the host organization. Un-approved solicitation and vendors will be required to leave the permitted event space. 

Prices

Application fees $30.00 Non-refundable A $30 non-refundable application fee is required per application.
Vendor Festival Fee (rate per 10'x10') $170.00 Vendor must select quantity of 10 foot x 10 foot spaces needed to meet their space requirement.
DBA Member/Nonprofit Festival Fee (rate per 10'x10') $80.00 Price reserved for vendors with a current DBA membership or valid nonprofit organization. Vendor must select quantity of 10 foot x 10 foot spaces needed to meet their space requirement.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Secondary Phone
  • Provide a detailed description of your set up and the activity you are offering
  • What are your prices?
  • What are your space requirements/needs?
  • Special Notes or Space Requests

Picture requirements

  • Minimum pictures required: 2
Activity/Family Friendly Vendor
Activity/Family Friendly Vendor
Downtown Billings HarvestFest
Application deadline has passed