THINGS YOU NEED TO KNOW
EVENT DATES & TIMES:
Sat., March 4th, 2023 (10am – 5pm)
Sun., March 5, 2023(10am – 5pm)
Boynton Beach Mall (north parking lot), 801 N. Congress Avenue, Boynton Beach, FL 33426
Application & Booth Space Fees:
$35Application Fee (non-refundable) upon completion of online application
EXHIBITOR BOOTH FEES:
Please note: “applying” for the show does not mean that you are automatically in the show. Your application must first be reviewed and approved online by our committee. You will receive notification of acceptance.
We ask for a payment plan as follows:
-Non-refundable application fee upon completion of online application.
-Balance of booth fee in full upon acceptance into show beginning November 1st, 2022.
** 7% Florida Sales Tax will be added to booth fees at check-out**
Jewelry Exhibitor $375 + $26.25 sales tax = $401.25
10x10 Rental Pkg (Tent, Table, 2 Chairs & Sides) in addition to above booth fee $280 + $19.60 sales tax = $299.60
Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly. For double booth (10x20), you must select two booths.
Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.
During the show, all exhibits will be visited by a festival representative to ensure that they are in compliance with our festival policies. It is the exclusive right and responsibility of the Festival Staff to call for the removal of work that is not in compliance with the festival policies and requirements. Non-compliance may result in expulsion from the festival or refusal of future festival participation.
All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires 40 pounds per leg (more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. Weights may not include cinderblocks or water jugs as they do not meet the 40 pound requirement. NO SCREWING INTO PAVEMENT OR STAKES. WEIGHTS ONLY.
Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.
We have designated parking for exhibitors or sponsors. Free parking is available onsite in designated area.
We also have space for LARGE TRUCKS, TRAILERS AND RV’S.
Booth Tear Down:
Packing up of booth supplies may begin at 5:00 pm on Sunday. Police and Event staff will advise you when vehicles are permitted on site. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items at close of event.
Text Alert System: Your cell phone numbers will be uploaded to texting messages and alerts during the show. We will also send information regarding tear down etc. Make sure we have your cell phone # in the application along with additional help working your booth.
Items to Bring:
Handy items you may want to bring to setup your booth include - staple gun, cable ties, duct tape, pens, batteries, and scissors.
NO ELECTRICITY is provided.
You are responsible for all valuables, items, and prizes at your booth. AFFAIR OF THE ARTS employs private security, however, we are not responsible for lost, damaged, or stolen items from your booth.
Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, table, and chairs.
Exhibitors are responsible for the collection, payment, and reporting of their own sales tax. We will email you a Sales Tax Form with your setup information prior to the event.
Please make sure the people staffing your booth are familiar with AFFAIR OF THE ARTS Booth Policies & Guidelines.
No refunds for any fees paid.Application fee taken immediately upon application received.
Once Committee approves you for the show, you will receive an acceptance email. When that occurs payment for booth fee will begin November 1, 2022. No Refunds.
No Show Policy
Artists who have not checked in and/or notified event with a message via festival office phone (561-409-5966), or email (email@example.com) by 7:00 am on the first day of event, will be considered a NO SHOW and the assigned space will be forfeited with no refund.
*Dates and details subject to change*
SETUP DATE & TIME:
Friday March 3rd, 2023 (8:00am – 7:00pm)
I95 to Boynton Beach Blvd. Head west to Old Boynton Road and turn right. Continue to Congress Avenue. Make a right on Congress Avenue, then left into Boynton Beach Mall and follow signs to parking on north side of mall.
Saturday March 4, 2023 (10:00 am – 5:00 pm)
Sunday March 5, 2023, 2022(10:00 am – 5:00 pm)
During Check-In it is nearly IMPOSSIBLE to answer all phone calls. If you need assistance or have any questions leading up to the event, please call Cheryl Smith at 561-409-5966.
We look forward to another great show with you!