Sponsorship & Activation Contract

Prior to completing this Sponsorship and Activation Contract, please review the Contract Rules and Regulations below. VSF Connects, Inc. is a California nonprofit corporation and a 501(c)(3), and is the contracting entity for this Event. Full payment must accompany this Contract for it to be considered complete.

This Agreement is by and between VSF Connects, Inc. (“VSF Connects”) and the activating company (“Brand”). This Agreement applies to the invoice for selected sponsorships and or activations at Vegan Street Fair (the “Event”), which may be held in multiple cities. By signing this Agreement, Brand agrees to comply with the regulations, instructions, and conditions set forth below, and with all conditions under which facilities in the respective cities are provided to VSF Connects.

1. Events and Time

The Event(s) will be held as noted. VSF Connects reserves the right to make changes to Event locations, hours, and dates. Any such changes will be communicated as far in advance of the Event as reasonably possible, and Brand will be notified accordingly.

2. Payment

All payments must be made in U.S. currency to VSF Connects, Inc. pursuant to the invoice and payment instructions provided to Brand. Payments must be made in full and accompany this completed Agreement unless otherwise approved in writing by VSF Connects.

This Agreement becomes binding when signed by Brand and accepted by VSF Connects.

3. Eligibility

Participation at the Event(s) is limited to companies that have products or services that complement the Event. Inclusion in the Event is at the sole discretion of VSF Connects, which reserves the right to reject or cancel any Brand contract (subject to the applicable refund policy) at any time if VSF Connects determines that the business nature of Brand conflicts with the goals of the Event. Brand may contact VSF Connects management for additional information regarding this policy.

4. Contract for Activation

This Agreement shall be considered a binding contract between the Parties and is subject to the rules and regulations set forth by VSF Connects. By submitting an activation agreement and participating in the Event, Brand releases VSF Connects from any and all liabilities to Brand, its agents, licensees, or employees that may arise or be asserted as a result of submission of an application or participation in the Event.

5. Cancellation and Non Payment

If Brand relinquishes its activation prior to the accompanying refund policy deadline, and informs VSF Connects in writing by that date, Brand will be responsible only for the refund policy scale referenced below. After the final dates of the refund policy, any activation fees are non refundable.

6. Arrangement of Logos

VSF Connects reserves the right, in its sole discretion, to make changes to the placement and size of any sponsor logo.

7. Use of Activation

Brand may not resell, assign, or apportion any part of its activation. Brand’s promotional activities are confined to the activation purchased. Distribution or display of promotional materials in other areas of the Event is strictly prohibited.

VSF Connects reserves the right to remove, at Brand’s cost, any merchandise or materials deemed by VSF Connects management to be unsuitable for the Event.

8. Restrictions

VSF Connects reserves the right to restrict or prohibit Brands which, because of noise, method of operation, or any other reason, are objectionable, detract from, or are out of keeping with the character of the Event as a whole.

9. Rights to Brand’s Logo, Trademarks, and Tradenames

Brand grants VSF Connects a license to use Brand’s name for purposes of identification and promotion of specified events and activities of VSF Connects.

Brand also grants VSF Connects a license to use Brand’s logo associated with Brand’s name to carry out VSF Connects’ obligations under this Agreement in perpetuity, for all media worldwide. This includes, but is not limited to: banners, promotional items, advertisements, and similar materials.

10. Conduct of Brand’s Employees

Brand’s employees, whether full time, part time, or temporary personnel hired by Brand, shall conduct themselves ethically at all times. VSF Connects may require any persons deemed, in VSF Connects’ opinion, to be acting in an obstructive manner, or inappropriately dressed for the Event, to leave the Event.

11. Liability and Insurance

VSF Connects will not be liable for damage or loss to any Brand property through theft, fire, accident, or any other cause, whether the result of negligence or otherwise. Brand shall indemnify VSF Connects and additional partners against, and hold them harmless from, any complaints, suits, or liabilities resulting from negligence of Brand in connection with Brand’s activation or participation.

VSF Connects assumes no liability for any injury that may occur to visitors to the Event. VSF Connects has the express right to charge Brand in full for any damage to provided materials such as tents, promotional items, or other provided property incurred by Brand.

12. Interpretation and Enforcement

These regulations are part of the contract between Brand and VSF Connects. VSF Connects has full power of interpretation and enforcement of these rules and may amend them at any time. Brand agrees to abide by all additional reasonable rules and regulations published from time to time with advance notice.

All matters not covered by these regulations are subject to the decision of VSF Connects, and all decisions so made shall be binding on all parties affected. Brands or their representatives who fail to observe these conditions, or who in the opinion of VSF Connects conduct themselves unethically, may be dismissed from participation in the Event without refund or other appeal.

13. Compliance With Applicable Laws

Brand, its agents, and representatives shall abide by, conform to, and comply with all laws of the United States, the State of the Event location, and all ordinances of the respective Event cities, including rules and regulations for the government and management of the Event facilities and the requirements of the Police and Fire Departments. Brand shall not do, nor allow to be done, anything on the premises during the term of this Agreement in violation of these rules, laws, or ordinances.

14. Other Terms and Conditions

VSF Connects and the Event facilities reserve the right to remove any of Brand personnel, agents, representatives, independent contractors, invitees, or guests who are deemed detrimental to VSF Connects, the facilities, other Brands, or the public.

The license granted by this Agreement is personal and may not be transferred or assigned without the express written consent of VSF Connects.

VSF Connects shall not be liable to Brand in excess of any consideration paid by Brand to VSF Connects and received by VSF Connects, for breaches of this Agreement or conduct by VSF Connects, its agents, representatives, employees, or independent contractors, whether acting within or outside the scope of their authority.

VSF Connects shall not be liable for failure to perform its obligations under this Agreement due to strikes, riots, acts of God, or any other cause beyond its control.

VSF Connects and the venue and facilities shall not be liable for injury of any type from any cause to property of Brand or to persons conducting or otherwise participating in the Event, or for the actions of its agents, employees, or independent contractors, whether acting within or outside the scope of their authority, and responsibility or liability resulting directly or indirectly, or jointly, from other causes arising because of the actions or omissions of its agents, employees, or independent contractors.

There is no other agreement or warranty between Brand and VSF Connects except as set forth in the activation agreement. The right of VSF Connects under this Agreement shall not be deemed waived except as specifically stated in writing and signed by an authorized representative of VSF Connects. Brand agrees to abide by all rules and regulations published from time to time by, and governing, the Event.

15. Use of Vegan Street Fair and the Event Name

Participation by Brand at Vegan Street Fair does not entitle Brand to use the name Vegan Street Fair without permission of VSF Connects. Participation at Vegan Street Fair does not imply endorsement or approval by VSF Connects of any product, service, or participant, and no such endorsement shall be claimed by Brand.

16. Controlling Law and Venue

This Agreement is made under and shall be governed by the laws of the states in question in all respects, including matters of construction, validity, and performance. The Parties agree that the forum and venue of any action regarding this Agreement shall lie exclusively in the State and Federal courts sitting in each respective city.

17. Natural Disasters and Pandemics

In the event of a natural disaster, including but not limited to global or national pandemics, all fees paid to VSF Connects, Inc. by Brand will be transferred to a future Event of Brand’s choosing, subject to scheduling and availability. There are no refunds for natural disasters or pandemics.

REFUND POLICY:

We do not issue any refunds under any circumstances, including unforeseeable events such as pandemic outbreaks, government regulations, hurricanes, or other weather related events. If you have to cancel or cannot attend, please email vendors@veganstreetfair.com as soon as possible so we may issue a credit for a future date, in our sole discretion. Day of cancellations and no shows without any communication can affect future acceptances and will not be credited. We strongly suggest you consider purchasing event insurance to help cover your costs in case of emergency or inclement weather. We recommend ACT Insurance.