Exhibitors

Welcome to the Stars, Stripes, and Strings Festival!

Please browse through our applications and let us know if you have any questions. This is an electronic agreement—by selecting your booth(s), you are agreeing to the terms outlined below.

By submitting an application, you agree to the following terms and conditions established by the Town of Spruce Pine, the official organizer of the Stars, Stripes, and Strings Festival:

 
1. Vendor Overview
The festival marketplace is a curated area of vendor booths located within the main festival footprint. Attendees will pass through this area throughout the event.

Vendors are selected through a review process, and priority is given to those offering unique, high-quality, and engaging products that enhance the overall festival experience.

The sale of alcohol, tobacco, or prohibited items is not permitted.

 
2. Vendor Selection & Approval
All vendors are subject to approval by festival organizers.

Selection is based on:

Product quality and originality
Booth presentation
Fit with the festival atmosphere
Product diversity across all vendors
Vendors may only sell items listed in their application and approved in advance. The festival reserves the right to request removal of any unapproved or nonconforming merchandise.

 
3. Booth Setup and Responsibilities
Vendors are responsible for:

Providing their own tent, tables, chairs, and display materials unless otherwise arranged
Setting up, maintaining, and removing their booth and all materials
Keeping their space clean and presentable throughout the event
Booths must:

Be fully set up prior to festival opening
Remain open and staffed during all festival hours
Stay within the assigned booth space
Extending beyond the assigned space or operating outside of the booth area is not permitted.

 
4. Booth Appearance
All vendors are expected to maintain:

A clean, organized, and professional booth
Clear and appropriate signage (business name/logo only)
A welcoming and engaging presence
Festival organizers reserve the right to require improvements or adjustments to booth appearance if standards are not met.

 
5. Hours of Operation
Vendors are required to operate during all official festival hours.

Failure to:

Open on time
Remain open throughout the event
Or close early
may result in exclusion from future events.

Breakdown may not begin until the close of the festival and approval from event staff.

 
6. Load-In, Setup, and Breakdown
Vendors will receive designated times for:

Check-in
Load-in
Setup
All setup must be completed before the festival opens to the public.

Vehicles must be removed from vendor areas prior to opening.

Breakdown and vehicle access will only be permitted after the festival concludes and crowds have cleared.

 
7. Electricity and Equipment
Electricity is limited or not available unless otherwise specified.

Vendors may not:

Modify electrical setups
Use generators
Use open flame devices or propane equipment
Battery-powered lighting is permitted.

 
8. Product Restrictions
The following are prohibited:

Alcohol, tobacco, or drug-related products
Weapons or hazardous items
Explicit or inappropriate materials
Unauthorized food or beverage sales
Glass or breakable items must be packaged securely at the time of sale.

Festival-branded merchandise may not be produced or sold without written permission.

 
9. Weather
This is a rain-or-shine event.

Vendors are responsible for preparing for all weather conditions and ensuring their booth is properly secured.

 
10. Safety and Compliance
All vendors must comply with:

Local fire and safety regulations
Instructions from event staff
If applicable, vendors must have:

Proper fire extinguishers
Safe and compliant materials
Failure to comply may result in removal from the event.

 
11. Liability
The Town of Spruce Pine, Downtown Spruce Pine, and festival partners are not responsible for:

Lost, stolen, or damaged property
Injuries occurring within vendor spaces
Vendors assume all responsibility for their booth, products, and operations.

 
12. Taxes and Permits
Vendors are responsible for:

Collecting and reporting all applicable sales taxes
Obtaining any required licenses or permits
 
13. Agreement
By submitting an application, you acknowledge that you have read, understand, and agree to all terms and conditions outlined above.

Festival organizers reserve the right to interpret and enforce all rules to ensure a safe, high-quality event.