Informational Vendor

Please complete this vendor application if you are an informational vendor (non-profit, governmental, health, etc.) NO SALES OR PROCUREMENT OF DONATIONS ALLOWED. If your application is approved, you you will receive an email with further information. 

Spaces are not guaranteed.

By submitting this application, you acknowledge that you have read and understand the terms and conditions, rules, charges, and "No Refund" Policy.

All vendors are subject to Fire Marshall, SCDHEC, and SC Department of Revenue inspections.

All warming devices must be UL listed. Each space that has warming devices is required to have (1) 10-pound ABC dry chemical fire extinguisher that has been inspected and dated or (1) 25-pound CO2 extinguisher. Fryers cannot be under tents and require Class K extinguisher.

All vendors must be completely operational and ready for inspections by 4 PM on event day. All vendors must be compliant with fire safety codes and regulations for the City of Hardeeville. If you have questions, call the City of Hardeeville Fire Marshall at (843) 473-9093.

All vehicles must be removed from the event area and parked in designated vendor parking area at 4 PM. Due to safety precautions, no vehicles will be allowed to move in or out of event area after 4 PM.

Though security will be provided for this event, each vendor is responsible for their own booth/space security, risk of loss and damage, and theft is owner responsibility, not the City. Upon signing this application, you agree to; not hold the City liable for damages for personal injuries, damages to personal properties, damages to your properties, or death of any person(s). You hereby indemnify and hold the City harmless from any and all claims, demands, judgments, losses, and expenses, including reasonable attorney’s fees, arising out of or resulting from your activities of participation in the festival, its employees, agents, spectators, or officers.

Vendors are responsible for cleaning their own space upon closing. Each space must be in a (“As you found it” condition when you vacate your booth space after the event). Your assigned space must be garbage and debris free upon vacating the event. All gray water and cooking debris materials should be disposed in accordance with SC DHEC regulations

Vendors are responsible for bringing their own canopies, tables, and equipment. Canopy must be secured and capable of withstanding wind or changes in weather.

Vendors are responsible for reporting sales/taxes they may collect as required by SC Department of Revenue.

Vendor is responsible for preparing for inclement weather conditions.

There is NO REFUND on booth spaces. Upon submitting your application, you are agreeing to terms of this agreement with the City of Hardeeville. We do not refund fees for failure  to observe rules and regulations set forth by the City of Hardeeville, SC DHEC guidelines, Fire Safety Codes, SC Department of Revenue, etc.

You agree not to sell or share your booth space with any third parties.

All Vendors will behave in a professional manner and will be courteous to all event guests, participating vendors, and volunteers.

All vendor booths must remain operational and staffed during the event’s Hours of Operation. NO SALES AFTER 9 PM.

All vendor sites must be dismantled and removed from the event area no later than 11 PM.

All fees collected are NON-REFUNDABLE.

The City of Hardeeville Staff, its agents, and security have the right to ask guests and vendors to leave at any time.