Vendors selling goods: Arts, Jewelry, and other quality items
About the application
This application is for vendors who sell art, jewelry, pre-packaged treats, or other goods. Here are the highlights of the contract:
Cost:
- $500 + 10% sales commission
What this includes:
- Two days of vending at the John Coltrane International Jazz and Blues Festival
- Festival Point of Sales (POS) system that accepts payment cards as well as Festival RFID Wristband Payments
- One 10'x10' canopy tent or equal space in the Coltrane Marketplace tent.
- Lights for your booth
- Power supply
- Credit card processing fees
About the event
Terms & Conditions
Introduction:
By submitting the application and the non-refundable $500 fee, the Vendor agrees to the terms outlined below. This Agreement is between Friends of John Coltrane, Inc., hereinafter referred to as the Festival Organizer, a nonprofit organization hosting the John Coltrane International Jazz and Blues Festival (JCIJBF) in High Point, North Carolina, and the Vendor, engaged in the sale of goods or services at the Festival.
This Agreement outlines the terms under which the Vendor will participate in the 2026 Festival, scheduled for September 5–6, 2026.
By submitting their application and paying the required fee, the Vendor acknowledges their commitment to these terms, contributing to the Festival’s atmosphere while gaining access to a diverse and engaged audience.
Vendor Presence and Compliance with Setup and Breakdown Instructions:
The Vendor agrees to maintain a continuous presence throughout the entire duration of the Festival, from opening to closing each day, as specified in the Festival schedule. The Vendor must adhere to all instructions provided by the Festival Organizer regarding the setup and breakdown of their vending area.
Setup Dates: Vendors must arrive on September 4 or September 5, 2026, with exact arrival times to be scheduled in advance. Detailed setup instructions will be provided prior to the event.
Breakdown: Breakdown will take place immediately following the conclusion of the Festival on September 6, 2026. The Vendor is required to clear their booth and all associated materials in a timely manner, ensuring a clean and orderly event space.
Safety and Emergency Protocols: Vendors are required to comply with all safety protocols and emergency procedures as outlined by the Festival Organizer. This includes but is not limited to evacuation routes, fire safety measures, and health and safety guidelines established by local authorities.
Failure to comply may result in termination of this Agreement and forfeiture of fees.
Non-Food Vendor Fee and Sales Commission:
The Vendor shall pay a non-refundable fee of $500 to participate in the 2026 Festival. This fee covers the Vendor’s designated space, including a 10’ x 10’ canopy tent or equivalent space in the Coltrane Marketplace, and basic lighting.
In addition to the fee, the Vendor agrees to pay a 10% commission on Gross Sales made during the Festival. The Vendor’s payout, minus the applicable commission, will be issued within 10 business days following the event.
RFID System Compliance:
The Vendor agrees to utilize the Festival’s Point of Sale (POS) system integrated with Radio-Frequency Identification (RFID) technology for all sales transactions.
The POS system will accept Visa, Mastercard, American Express, Discover, and mobile tap-payment methods such as Apple Pay and Google Pay, in addition to Festival RFID wristband payments.
All transactions must be processed through the provided RFID reader.
The Vendor is prohibited from conducting sales outside this system. Alternative payment methods (e.g., Venmo, CashApp, PayPal) must not be displayed or used at the booth. The Festival Organizer will provide onsite technical support, and the Vendor must report any system issues immediately.
Product Quality and Compliance:
The Vendor agrees to maintain high-quality products and services in compliance with all applicable laws and regulations. All items sold must meet local and state standards.
The Vendor is responsible for:
- Proper display and safe handling of merchandise
- Maintaining product integrity throughout the Festival
- Providing any required permits or certifications
- Addressing customer complaints professionally
The Vendor must notify the Festival Organizer of any significant customer issues.
Tax Compliance:
The Festival does not collect or remit taxes on behalf of Vendors. The Vendor is responsible for complying with all applicable tax laws and remitting any required sales tax.
Facilities and Equipment Provision:
The Festival Organizer will provide:
Tents: A 10’ x 10’ canopy tent or equivalent space in the Coltrane Marketplace, as deemed appropriate.
Electricity Supply: A standard power source and basic lighting. Vendors requiring additional power or lighting must provide their own compliant equipment.
Water Supply: The Festival does not provide water for vendor operations.
Tables and Chairs: Vendors must provide their own tables and chairs. The Festival Organizer may provide rentals for an additional fee if requested in advance.
The Festival Organizer reserves the right to determine final booth format and placement based on operational needs and overall site planning.
All setups must meet Festival aesthetic and safety standards.
ADA Compliance:
Vendors must adhere to ADA guidelines and make reasonable accommodations for individuals with disabilities.
The Vendor is expected to:
Provide assistance upon request to individuals with mobility, visual, or auditory impairments.
Accommodate other reasonable accessibility needs to ensure full participation.
Intellectual Property Rights:
The Vendor acknowledges that Friends of John Coltrane, Inc. owns all intellectual property associated with the Festival.
The Vendor is granted a limited, non-exclusive license to use Festival intellectual property solely for promoting participation in the 2026 Festival, subject to prior written approval.
Vendors are prohibited from using the Festival’s name, John Coltrane, Coltrane, or official logos on items for sale without written authorization. Unauthorized use may result in removal and legal action.
Cancellation Policy:
Vendor Cancellation:
If the Vendor cancels participation:
- All fees paid will be forfeited.
- The Festival Organizer may consider cancellation history in future application reviews.
Festival Cancellation:
If the Festival is canceled due to Force Majeure:
- Participation fees will be refunded.
- The Festival Organizer will not reimburse preparation expenses.
- Vendors will be notified promptly.
Indemnification:
The Vendor agrees to indemnify and hold harmless Friends of John Coltrane, Inc., its officers, directors, employees, agents, and affiliates from claims arising from:
- Vendor operations
- Products sold
- Sales disputes
- Legal violations
- Injury or property damage
This obligation survives termination of the Agreement.
Insurance:
The Vendor must maintain adequate insurance coverage. The Festival Organizer is not responsible for Vendor losses.
Force Majeure:
Neither party shall be liable for failure to perform due to causes beyond reasonable control (weather, government restrictions, labor disputes, etc.).
If such events extend beyond Festival dates, either party may terminate the Agreement and participation fees will be refunded.
Non-Exclusivity Agreement:
This Agreement does not establish exclusivity. The Vendor may participate in other events, and the Festival Organizer may engage other vendors offering similar goods.
Penalty for Non-Compliance:
- Failure to Use RFID System: Vendor forfeits fees and payouts.
- Booth Violations: May require correction or result in removal without refund.
- Product Violations: May result in removal.
- Schedule Non-Compliance: May result in forfeiture of fees.
- Other Breaches: May result in removal and potential disqualification from future participation.
Contract Execution:
This Agreement becomes effective when the Vendor submits the application, pays the $500 non-refundable fee, and is approved by the Festival Organizer. Booth locations are subject to change based on final site planning.
Definitions:
- Festival Organizer: Friends of John Coltrane, Inc.
- Vendor: An approved individual or entity authorized to sell goods at the Festival.
- Festival: The 2026 John Coltrane International Jazz and Blues Festival held September 5–6, 2026.
- RFID System: The Festival’s integrated POS and RFID sales system.
- Gross Sales: Total revenue generated before deductions.
- Booth: The designated vending space, including a 10’ x 10’ canopy tent or equivalent space in the Coltrane Marketplace.
- Coltrane Marketplace: A larger shared tented structure housing multiple vendors, typically positioned alongside the official Coltrane Store. Vendors assigned to this space receive an equivalent display footprint as determined by the Festival Organizer.
- Festival Schedule: Setup (September 4–5, 2026), operating hours (September 5–6, 2026), and breakdown (September 6, 2026).
- Vendor Fee: The non-refundable $500 fee plus 10% commission on Gross Sales.
- POS System: The Festival-provided point-of-sale system.
- Event Protocol: All rules and operational procedures established by the Festival Organizer.
- Festival Merchandise: Official branded goods exclusive to the Festival Organizer unless authorized in writing.
Prices
| Single booth | $500.00 | ||
| Double booth | $1,000.00 | Non-refundable |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Social Media Handles
- Briefly describe your business or organization
- Please list the items you plan to sell at the Festival
- Certificate of Liability Insurance
- I understand that submitting this application does not guarantee acceptance into the Festival. If selected, I will be notified separately and authorize Friends of John Coltrane, Inc. to automatically charge the non-refundable Vendor Fee to the payment method provided at the time of application.
- I agree to use the Festival’s Point of Sale (POS) and RFID (Radio Frequency Identification) system to process all sales transactions during the event. I understand that festival attendees may pay using RFID wristbands, credit/debit cards, and tap-to-pay methods such as Apple Pay or Google Pay. I agree not to accept cash or any alternative payment methods outside of the Festival POS system. This includes Venmo, CashApp, PayPal, or any other external payment platforms. Any signage or promotion of alternative payment methods must be removed or covered during the event. I understand that I am responsible for ensuring all sales are accurately processed through the POS system and that no sales may occur outside of it. I acknowledge that onsite technical support will be available and that it is my responsibility to promptly report any system issues during the event.
- Vendor Fee and Commission: I understand that my payment card will be charged a non-refundable fee of $500 upon acceptance as a vendor. If selected, The Friends of John Coltrane will have access to the POS system to track all my sales made during the event. The Friends of John Coltrane will pay me the total sales amount minus a 10% commission within 10 business days after the event. The commission shall be calculated based on the total amount collected
- Please indicate your preferred method of payment for any applicable vendor payouts
- I understand that if accepted, my payment method will be charged a non-refundable $500 Vendor Fee. I acknowledge that all sales will be processed through the Festival’s POS system and that Friends of John Coltrane, Inc. will calculate my total Gross Sales based on POS records. I understand that I will receive payment of my total Gross Sales, minus a 10% commission, within 10 business days following the conclusion of the Festival.
Picture requirements
- Minimum pictures required: 1
