Private Property Vendor - Temporary Business License Application

Thank you for your interest in participating as a private property vendor in the 2026 Kimmswick Strawberry Festival!  This application is for the residents of the city of Kimmswick only.

Temporary Business License: $30 fee per booth/exhibit space

Administration Fee: $50 fee per Vendor operating on private property 

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A $30 Temporary Business License fee is required for each 10x10 booth/exhibit space rented from a Kimmswick resident, business, and/or organization. 

Example: If a private property vendor rents 2 booth spaces, they will need to pay for 2 temporary business license fees. If renting 3 booth spaces, payment for 3 temporary business license fees will be paid. 

A $50 Administration Fee will be assesed per Private Property Vendor who rents  booth/exhibit space from a City of Kimmswick resident, business, and/or organization. 

The Administration Fee will be applied to the City's festival operation expenses as it helps cover the administrative work required to approve and coordinate additional vendors on private property during our events, which increases overall traffic and logistics management needs. 

All temporary business license and administration fees for City of Kimmswick festivals require payment to the City of Kimmswick through Eventeny.  No cash or check payments will be accepted.

This application only provides you the temporary business license in order to sell products within Kimmswick City Limits.Your Private Property contact can provide you with parking information.

FESTIVAL DAYS/HOURS

All festivals are held rain or shine. Please plan accordingly. VENDORS DO HAVE THE OPTION TO CLOSE THEIR TENTS OR NOT SHOW UP AT THEIR OWN CHOICE, THIS DOES NOT PERMIT A REFUND. BREAKING DOWN/PACKING UP IS NOT PERMITTED UNTIL THE CLOSE OF EACH DAY UNLESS WEATHER EMERGENCY OCCURS.

Festival hours are 10:00am to 5:00pm daily (Saturday & Sunday)

The city streets will be shut down to ALL vehicle traffic at 8:00 am EACH MORNING OF THE FESTIVAL. At that time VENDORS must have their vehicles out of the festival grounds and in the parking areas. ANY VEHICLES REMAINING WITHIN THE FESTIVAL GROUNDS AFTER 8 A.M. WILL BE TOWED AT OWNER”S EXPENSE.

 Absolutely no early breakdown or early packing allowed. This includes consolidating items on your table or taking items to your vehicle. Early packing triggers a chain reaction with other vendors packing and causes customers to leave thinking the event has ended. You will not be eligible for future events if violated.

If you are found to be in violation of any Festival Guidelines, or any criminal acts (harassment, disturbing the peace, etc.) and are asked to leave the festival, YOU WILL NOT BE ALLOWED TO TEAR DOWN YOUR BOOTH SPACE UNTIL AFTER 5 P.M.  You will also not be eligible for future events.

THE BOOTH NUMBER CARDS ARE YOUR TEMPORARY BUSINESS LICENSES AND MUST BE DISPLAYED AT ALL TIMES. DISPLAY MUST BE PRESENT ON THE FRONT RIGHT CORNER OF YOUR TENT FOR EASILY IDENTIFICATION DURING BOOTH AUDITS AND INSPECTIONS.

 THESE ARE  MANDATORY AND MUST BE POSTED ON THE FRONT OF YOUR TENT FOR EMERGENCY SERVICES PURPOSES. BOOTH AUDITS WILL BE CONDUCTED TO ENSURE COMPLIANCE.

YOUR WINDSOR CONTACT WILL PICK UP THESE ITEMS FOR YOU BEFORE THE DAY OF THE FESTIVAL TO DISTRIBUTE TO YOU THE MORNING OF THE FESTIVAL.

Food vendors must have their food & beverage permit and fire district permit (if applicable) always displayed.

BOOTH SPACES / SET-UP & TEAR-DOWN

SET-UP: Please do not block any driveways while you are unloading. Please remember to respect our city residents and merchants, they must be able to enter their driveways to their homes and businesses.

Once you unload, you must immediately move your vehicle to the parking areas. DO NOT BEGIN SET UP UNTIL YOU HAVE REMOVED/PARKED YOUR VEHICLE IN THE DESIGNATED PARKING AREAS. YOU WILL NOT BE ELIGIBLE FOR FUTURE EVENTS IF VIOLATED.

DO NOT JOYRIDE AROUND THE FESTIVAL GROUNDS AFTER SETUP! STAFF SHOULD NOT SEE THE SAME VEHICLE DRIVING IN CIRCLES AIMLESSLY AS OTHERS ARE SETTING UP, THIS CLOGS OUR STREETS AND HINDERS THE SET UP PHASE OF THE FESTIVAL. 

Please keep in mind our city streets will still be OPEN ON THURSDAY & FRIDAY. THE CITY STREETS WILL REMAIN OPEN UNTIL 8a.m. on SATURDAY. WE CANNOT CONTROL REGULAR PEDESTRIAN PARKING AND TRAFFIC ON THURSDAY AND FRIDAY DUE TO FESTIVAL GROUNDS BEING PUBLIC STREETS.

 If you choose to set up the day of the festival, please keep in mind that you will have to move your vehicle off the street before 8:00am. You will need to unload your vehicle and then move it to the designated parking lots as soon as you are done unloading. DO NOT BEGIN SETTING UP UNTIL YOUR VEHICLE HAS BEEN PARKED IN DESIGNATED VENDOR PARKING.

NO illicit, illegal, sexual or profanity items will be displayed or sold at any festivals.

No selling from cardboard boxes/rubber tubs, all inventories is to be placed on tables and neatly displayed boxes/tubs must be kept out of sight, if under your table they must be covered.

 Keep your area clean and free of debris, there are dumpsters throughout town, for your convenience, please break down your cardboard boxes before PLACING in the dumpster DO NOT PILE NEXT TO or on top of DUMPSTERS. UTILIZE YOUR MAP TO LOCATE OTHER DUMPSTERS IF NEAREST ONE IS FULL.

TEAR-DOWN: Please do not block any driveways while you are unloading. Please remember to respect our city residents and merchants, they must be able to enter their driveways to their homes and businesses.

YOU MUST COMPLETELY TEAR DOWN YOUR BOOTH SPACE BEFORE BRINGING YOUR VEHICLE ONTO THE FESTIVAL GROUNDS TO LOAD YOUR VEHICLE.  YOU WILL NOT BE ELIGIBLE FOR FUTURE EVENTS IF VIOLATED.

PLEASE REMEMBER TO BE PATIENT WITH OTHER VENDORS AS EVERYONE IS TRYING TO PACK UP TO GO HOME JUST LIKE YOU. IF VENDORS ARE FOUND TO BE CREATING DISTURBANCES, THOSE INVOLVED WILL NOT BE ELIGIBLE FOR FUTURE EVENTS. IF A SITUATION ARISES AND YOU CANNOT LOCATE A FESTIVAL STAFF MEMBER, PLEASE CALL: 636-464-7407 AND WE WILL SEND SECURITY TO YOUR SITE TO ASSIST WITH THE SITUATION. IF EMERGENCY PLEASE CALL 911. We will have emergency services on site that will be dispatch to your location.

PARKING

 You will NOT be allowed to park on any city streets.  Cars parked on the street after 8 a.m. will be towed at owners expense!

Saturday and Sunday YOU CANNOT LEAVE YOUR PARKING AREA AND ENTER FESTIVAL GROUNDS WITH YOUR VEHICLE BEFORE 5:00 PM OR WHEN THE STREETS HAVE BEEN DEEMED SAFE BY THE KIMMSWICK POLICE CHIEF! This is a profoundly serious safety issue to our vendors, residents, and visitors. YOU WILL RECEIVE A CITATION IF VIOLATED. YOU WILL ALSO NOT BE ELIGIBLE FOR FUTURE EVENTS. 

If you think your booth will need to be re-stocked during festival hours, please bring a wagon or cart to carry the items from your vehicles into the festival grounds. Vehicles WILL NOT BE ALLOWED from 8-5p.m

The City of Kimmswick and the Event Committee reserve the right to utilize the images of your products to promote on social media to attract more visitors. The event committee will make every effort possible to identify the businesses with the images posted to help with promoting our vendors.

ADDITIONAL REQUIREMENTS

SALES TAX: 

Per the Missouri Department of Revenue. Each vendor will be responsible for collection and payment of Missouri Sales Tax Please contact the Missouri Department of Revenue 573-751-3505. We do send a report to the D.O.R.; however, it is your responsibility to contact them prior to the events. Our sales tax rate for Kimmswick Missouri is 8.86% (this is a combination of state, county, and local tax)

Register with the State of Missouri for a State Sales Tax Number.

FOOD/BEVERAGE PERMIT: 

ALL FOOD/BEVERAGE VENDORS AND COTTAGE LAW VENDORS (selling pre-packaged cooked/baked items) WHO ARE PROVIDING SAMPLES OR REQUIRE HEATING/COOLING OF PRODUCTS MUST HAVE A FOOD & BEVERAGE PERMIT THROUGH JEFFERSON COUNTY HEALTH DEPARTMENT. You may contact them with your questions at: 636-797-3737, or you can apply online at: www.jeffcohealth.org

Once on their website:

Click: "How Do I?"

Click: Locate "Acquire a food/beverage permit?"

 Click where it says "Our Portal Here."

 You will have to create an account to complete. The permit will be emailed immediately after completion.

Please submit a copy to the City of Kimmswick via the eventeny email messaging system, or you can mail to:

City of Kimmswick

6041 Third St.

P.O. Box 27

Kimmswick, MO. 63053

The Jefferson County Health Department will be onsite both days to identify violations.

FIRE DISTRICT PERMIT: 

 If you are cooking food, cooking with grease, or open flame, or using electricity for heating equipment, you will also need a “Special Event/Festival Permit” through the ROCK COMMUNITY FIRE PROTECTION DISTRICT. You may contact them at 636-296-2211 for additional details and requirements. You can also apply online at www.rockfire-rescue.org . Once at their website, under the "Fire Marshal" tab, scroll down, click on "Special Event Festival Permit." Once you complete the application, you can email it to permits@rockfire-rescue.org

The Rock Community Fire Marshal will be onsite during the festival to identify violations.

FOOD & BEVERAGE VENDORS: 

Proof of Commercial General Liability Insurance listing the City of Kimmswick as an additionally insured for a minimum of 2-million-dollar MUST BE PROVIDED TO THE CITY OF KIMMSWICK PRIOR TO THE FESTIVAL.

The Jefferson County Health Department and Rock Community Fire District will be on site to inspect for compliance.

THERE ARE NO REFUNDS IF YOU ARE REQUESTED TO LEAVE THE FESTIVAL BY THE CITY OF KIMMSWICK POLICE AND/OR ANY DEPARTMENTS MENTIONED ABOVE.

Participants are responsible for their merchandise and equipment in case of loss or damage.

The Festival Committee, The City of Kimmswick, its Officers, agents or employees shall be held free from and against all expenses, claims, actions, liabilities, attorney fees, damages, and losses of any kind whatsoever, actually or allegedly, resulting from or connected with the operation of said booths.

EQUIPMENT SUGGESTIONS FROM OTHER VENDORS

Bring extension cords, sometimes the booths for electric are a little ways from your booth, plan ahead! bring extension cords that are atleast 50-75ft long. Be sure to know what amps you need so we can make sure we place you at location that provides the right amount of electric for you!
Because it is a rain or shine event, we have vendors who have been here for decades and know some tricks of the trade to include bringing clear shower curtains to hang around your booth in the event of rain! 
Heavy winds have been known to lift some tents and/or products, planning ahead for all potential ailements is crucial for your success! Sand bags, tent weights, large bricks, etc can help secure your tent down.
Terms & Conditions
The terms and conditions set by the City of Kimmswick and the Kimmswick Events Committee are binding for all vendors who participate in the Strawberry Festival.  This application is an electronic agreement.  By submitting it you are confirming you have read these rules and regulations and agree to adhere to them.  

NO REFUNDS FOR THE PURCHASE OF TEMPORARY BUSINESS LICENSES WILL BE ISSUED. BY APPLYING TO BE A VENDOR AT THIS EVENT, YOU ACKNOWLEDGE AND CONFIRM YOUR UNDERSTANDING THAT THERE ARE NO REFUNDS FOR THE PURCHASE OF TEMPORARY BUSINESS LICENSES. NO EXCEPTIONS WILL BE MADE. 

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By participating as a vendor at the City of Kimmswick Strawberry Festival, I release and hold harmless the City of Kimmswick and its employees, City officials and agents, the Events Committee and its individual members from all responsibility for damage/loss/theft to the products displayed and/or sold and my personal possessions as well as for any personal injury to myself or others. I am responsible for any injury that occurs to my booth/tent/vehicle/equipment and display items. I agree to indemnify and hold harmless said organizations and individuals for any damage or injury which may result from the sale/display/operation of my products, and those of the organization I represent. The City of Kimmswick, City officials, employees and agents, the Events Committee and its individual members shall be held harmless from and against all expenses, claims, actions, liabilities, attorney fees, damages, and losses of any kind whatsoever resulting from or connected with the operation of any event space.
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By submitting this application, I understand that I am also responsible for any injury that occurs to my booth/tent/event display. I also agree to indemnify and hold harmless said organizations and individuals for any damage or injury which may result from the sale or display of my products.   I hereby release the City of Kimmswick, Missouri, its employees and agents, the Events Committee and its individual members from responsibility for damage to the arts/crafts/food or products displayed/sold and my personal possessions as well as for any personal injury to myself or others.

 

https://www.eventeny.com/events/vendor/?id=38525