VENDOR APPLICATION FOR FOOD VENDORS

Food Vendors Application: 6th Annual Spring Fling (2026)

Location: Bella Abzug Park (524 W 34th St, New York, NY 10001)

Welcome back to the 6th Annual Spring Fling! What started as a vision for a free public art & music festival has blossomed into a New York City tradition. We are proud to invite local food vendors to join us in Hudson Yards for our 2026 season.

Major Updates for 2026

To better support our community, we have lowered most vendor fees by up to 20% for 2026. Please review the following change carefully:

• No Rentals Provided: In order to offer these reduced rates, rentals (tents, tables, and chairs) are no longer included in the vendor fee.
• BYO-Setup: All food vendors are responsible for providing their own professional 10'x10' tents, weights, tables, and chairs.

 
EVENT DATES & TIMES

Location: Bella Abzug Park (524 W 34th St, New York, NY 10001)

The Saturday Series (Block 1): 12:00 PM – 6:00 PM

• Saturday, June 6th
• Saturday, June 13th
• Saturday, June 20th

The Main Festival Weekend (Blocks 1 & 2): 12:00 PM – 7:00 PM

•  Saturday, June 27th
• Sunday, June 28th

 FOOD VENDOR REQUIREMENTS & COMPLIANCE

• Permitting: ALL food vendors must have a valid NYC food vendor permit/license. If you are applying for a temporary permit, it must be completed and submitted at least 2 weeks prior to your event date.
• Alcohol: No items containing alcohol are permitted for sale per NYC Parks Department regulations.
• Open Flames: No open flames are allowed. Propane tanks are permitted but must be disclosed in this application.
• Power: No electricity or Wi-Fi is provided. Loud generators are strictly prohibited on NYC Park grounds.
• Exclusivity/Exclusions: To honor our existing agreements and ensure a diverse marketplace, the following items cannot be sold at this event:

Mexican food, coffee, gelato, falafel, churros, burgers, and hot dogs.

VENDOR SPACE OPTIONS

Spaces are curated internally. Placement is based on submission time and menu diversity.

1. Tent Spaces (33rd Street):

• Location: Along 33rd Street, across from The Vessel.
• Benefits: Excellent visibility and access to the main festival traffic flow.
• Size: 10'x10' (BYO Setup: Vendor provides own tent, weights, table, and chairs.)

2. Block 2 Tent Spaces (Main Festival Only):

• Location: On Block 2 (Between W 34th & W 35th), near the main band stage.
• Benefits: High-energy atmosphere; attracts attendees staying for the live music performances.
• Size: 10'x10' (BYO Setup: Vendor provides own tent, weights, table, and chairs.)
   

WHAT YOUR VENDOR FEE INCLUDES

• 20% Reduced Vendor Fee (compared to 2025).
• Commemorative 2026 event lanyard.
• Personalized digital flyers for your brand’s promotion.
• Professional event photos of your setup/products.
• Prioritized customer service via Eventeny.

APPLICATION REVIEW & DEADLINES

• Review Timeline: 24–48 hours. Your card will be charged automatically upon approval.
• First Deadline: May 1st, 2026.
• Late Fee: A $20 late fee applies to all applications submitted after May 1st.
• Communication: All logistics will be sent via EVENTENY. Please ensure you have the app downloaded.

MISSION & PARTNERSHIP
None of this programming would be possible without the invaluable support of our partners, the Hudson Yards Hell's Kitchen (HYHK) Alliance. We wholeheartedly endorse their mission to promote public art and artists in enhancing public space. By providing access to free, world-class art, HYHK enriches the physical environment and highlights the unique vibrancy of our community.

Why Your Support Matters: Your fee supports independent musicians, staffing, and community-wide marketing. Colored Colors does not receive state or county funding; our programs are fueled by your participation.

2026 VENDOR AGREEMENT & TERMS AND CONDITIONS

1. SERVICE DEFINITION & VENDOR EXPECTATIONS

• Nature of Service: The Vendor acknowledges that Colored Colors is providing rental of ground space only ("Booth Space") within a public setting, along with general event marketing.
• No Guarantees of Performance: Colored Colors does not guarantee specific sales numbers, specific foot traffic volume, or a specific number of participating vendors on any given day.
• Market Fluctuations: As a grassroots, open-air event, the layout, total number of vendors, and public attendance can fluctuate based on weather, vendor cancellations, and other variables. A reduction in the total number of vendors or changes to the floor plan does not constitute a "material deviation" from the advertised event and is not grounds for a refund or dispute.
• Sales Responsibility: Colored Colors does not take a commission on sales. Lack of sales, low foot traffic, or subjective dissatisfaction with the event atmosphere are not grounds for a refund or credit.

2. LIABILITY AND INDEMNIFICATION

• Neither Colored Colors nor its partners, sponsors, affiliates, officers, agents, or employees are liable or responsible for any accidents, personal injury, lost, stolen, or damaged goods occurring during the event.
• Indemnification: By signing this agreement, the Vendor agrees to indemnify and hold harmless Colored Colors and its associated partners (including but not limited to NYC Parks, local Business Improvement Districts, and event sponsors) from any claims, damages, or liabilities arising out of the Vendor’s participation or negligence.
• Insurance: We strongly encourage all vendors to secure temporary event insurance to protect their own inventory and liability.

3. REFUND POLICY (STRICT NO CASH REFUNDS)

• Non-Refundable Fees: All fees paid are non-refundable. Under no circumstances are monetary refunds issued.
• Credit System: In applicable cancellation cases outlined below, a Credit may be issued. All credits are valid for one year from the original event date.

4. VENDOR CANCELLATION POLICY

If a vendor wishes to cancel, the request must be submitted in writing via Eventeny or events@coloredcolors.com. Credit eligibility is determined by the date the written notice is received:

• Cancellation 60+ Days Prior: Full Credit issued (minus $10 administrative fee per event day).
• Cancellation 15 to 59 Days Prior: 50% Credit issued.
• Cancellation 3 to 14 Days Prior: 25% Credit issued.
• Cancellation Less than 72 Hours (3 Days) Prior: NO CREDIT ISSUED

5. NO-SHOW & LATE ARRIVAL FEES

• Vendors will receive a confirmation text 48 hours prior to the event to confirm attendance.
• No-Show Penalty: If a vendor does not cancel and fails to attend ("No Show"), or arrives after the designated load-in window without prior notice, they forfeit their booth fee in full (0% Credit) and will be charged a $50 No-Show Fee to the card on file.

6. WEATHER & RAIN DATE POLICY Due to NYC Parks regulations, rain dates are not permitted. Events proceed rain or shine. Dates may be postponed only at the sole discretion of Colored Colors in cases of Extreme Weather or Safety Hazards, defined as:

• Lightning, Winds exceeding 30 mph, or Snow accumulation >3 inches.
• Extreme temperatures (<20°F or >95°F).
• Closure of public transport hubs (e.g., Hudson Yards subway) or government-mandated closures.

If an event is postponed by the organizers due to these conditions, vendors receive a FULL CREDIT valid for one year. No cash refunds are issued for weather cancellations.

7. FULL EVENT CANCELLATION (FORCE MAJEURE)

In the event of a full cancellation due to "Unforeseen Circumstances" (Natural Disasters, Acts of God, Government Mandates, Civil Unrest, Pandemics, or Infrastructure Failures), the event will be postponed. Vendors will receive a FULL CREDIT valid for one year from the cancellation date.

8. AUDITS & PRODUCT COMPLIANCE

• Audits are conducted prior to the event start. Your setup must match the products and professional standards listed in your application.
• Prohibited Items: Alcohol and THC products are strictly prohibited.
• Non-Compliance: If a discrepancy is found, Colored Colors reserves the right to remove the vendor from the event immediately without refund or credit.

9. CHARGEBACK & DISPUTE POLICY

By signing this application, the Vendor acknowledges that all sales are final. Any attempt to file a dispute or chargeback with a financial institution claiming "Services Not Provided" or "Item Not as Described" when the Booth Space was made available will be considered a breach of contract and fraud.

• Colored Colors will submit this signed agreement, proof of event operation, and check-in logs as evidence to the financial institution.
• Vendors who file fraudulent chargebacks will be permanently banned from all future Colored Colors events.