Juried Artisan - Meredith, NH - May

The 34th Annual Memorial Day Weekend Craft Festival is a juried outdoor arts & craft event celebrating handmade work during the unofficial start of summer. Produced by Castleberry Fairs, the festival takes place at Mill Falls Marketplace in downtown Meredith, New Hampshire, just steps from the shores of Lake Winnipesaukee, and features a carefully curated selection of American-made arts, crafts, and specialty foods, supported by a strong promotional campaign.

Exhibitors can expect a professional, well-organized event with excellent foot traffic and an engaged audience of shoppers seeking high-quality handmade work in a scenic, destination shopping environment. This long-standing Memorial Day Weekend tradition attracts both locals and visitors to the Lakes Region and offers artisans a prime opportunity to kick off the summer show season.

Exhibitor Notes:
No overnight parking is permitted at this location.

Event Hours: Sat. 10-6 / Sun. 10-5 / Mon. 10-4

Setup: NO FRIDAY SET UP. No cargo trailers or oversized vehicles allowed in the parking lot.

• Saturday ONLY 5:00–9:00am
• This is a very tight setup. Cargo trailers and oversized vehicles are not permitted in the parking lot. Exhibitors must be able to unload efficiently and move vehicles promptly.

Outdoor Setup & Safety: This is a fully outdoor, high-traffic, lakeside location. Staking into the pavement is not permitted. All canopies must be securely weighted (minimum 40 lbs per leg; heavier weights strongly recommended).

Application Deposit: 

A $100 non-refundable deposit will be charged upon approval. The remaining booth balance will be charged separately according to the payment schedule below.
Payment Timing: Balances will be charged on or after April 8, 2026. Applications submitted on or after this date will be charged the full booth amount upon approval.
Insurance: A Certificate of Liability Insurance (COI) is required for exhibitors offering consumable goods (including food, candles, personal-care, aromatherapy, etc.).
Specialty Food Requirements: No additional event-specific health permit is required.

Specialty Food exhibitors must bring the following documentation to the event:

• Current health permits or licenses
• ServSafe certification=
• Allergen Awareness certification
• Copies of product labels for all items being sold

CASTLEBERRY FAIRS & FESTIVALS

2026 Exhibitor Terms, Rules & Regulations

Acceptance of Rules & Release Agreement

By submitting an application and participating in any 2026 Castleberry Fairs & Festivals event, I/we agree to the following:

1. To abide by all 2026 Castleberry Fairs & Festivals Rules and Regulations, as well as all venue-specific rules applicable to the event location.
2. To accept full responsibility for my/our conduct and the conduct of staff, helpers, and representatives.
3. To be responsible for all property brought onto the premises.
4. To hold Castleberry Fairs & Festivals, its producers (Christopher and Teresa Mullen), agents, employees, volunteers, and the owners of show sites harmless from any damages, losses, or injuries caused by unforeseen circumstances, including but not limited to weather, theft, fire, or other Acts of God.
5. To acknowledge that in the event a show is canceled or show hours are changed due to weather or circumstances beyond our control, no refunds will be issued.
6. To permit the use of my/our business name, images, videos, descriptions, pricing, and likeness for promotional or informational purposes as outlined below.

Media Release & Promotional Use

• By submitting an application and participating in any 2026 Castleberry Fairs & Festivals event, I/we irrevocably grant Castleberry Fairs & Festivals, its producers, agents, representatives, and assigns the unrestricted right to photograph, record, videotape, and otherwise capture my/our image, likeness, voice, booth, products, displays, and business identity.
• These materials may be used for promotional, advertising, marketing, educational, editorial, archival, and informational purposes, in any media now known or hereafter developed, worldwide, in perpetuity, without compensation or further consent.
• I/we waive any right to inspect or approve the finished materials and release Castleberry Fairs & Festivals from any claims, demands, or causes of action arising from the use of such materials.

Failure to adhere to these regulations may result in removal from the event and exclusion from future Castleberry Fairs & Festivals events.

Overview

Castleberry Fairs & Festivals produces juried events celebrating unique, handmade arts, crafts, and specialty foods made in the USA. All exhibitors are expected to uphold the integrity, quality, and standards of our events by adhering to these guidelines.

We do not accept:
– Buy-sell or imported items
– Kits, “seconds,” clearance products
– Tumblers, sublimation on blanks, 3D-printed items
We do not allow:
– Sales reps, MLMs, commercial vendors
– Financial services, home improvement, or vacation marketing booths

Sublimation printing is permitted only if the design and imagery are created entirely by the exhibitor. Items featuring pre-manufactured designs, clip art, or third-party artwork are prohibited. Documentation from material suppliers may be required if questions arise.

 
General Requirements

• All items displayed and sold must be handmade by the exhibitor.
• No mass-produced, imported, or buy-and-sell items are permitted.
• Once accepted, no additional product lines may be added without prior written approval.
• Booth sharing is prohibited unless approved in writing.
• Exhibitors must be present at their booth during all event hours.
• The Castleberry Jury reserves the right to remove work that does not meet event standards.

Sublimation printing is permitted only if the design and imagery are created entirely by the exhibitor. Items featuring pre-manufactured designs, clip art, or third-party artwork are prohibited. Documentation from material suppliers may be required if questions arise.

Applications & Payment

• Applications must include clear, accurate images of work and booth display.
• A $100 deposit will be automatically processed upon approval.
• The remaining balance will be automatically processed 45 days prior to the event.
• All fees are non-refundable and non-transferable.
• A $100 fee will be assessed for any returned checks.
• Castleberry Fairs & Festivals reserves the right to assign or reassign booth locations.

Booth Setup, Presentation & Safety

• Exhibitors must provide their own tables, chairs, displays, and booth equipment.
• Tables must be covered to the floor on all sides; no visible boxes or back stock.
• Booths must be professional, neat, safe, and remain within assigned space.
• All items must be clearly priced.
• No attachments to trees, fencing, signage, or venue structures are permitted.
• Booths must be secured and covered during closed hours.
• Early breakdowns are strictly prohibited. Exhibitors breaking down early may be excluded from future events.
• All booths and materials must be removed within four (4) hours of show close on the final event day.

Electrical, Internet & Utilities

• No electricity is available at this venue.
  Castleberry Fairs & Festivals does not provide Wi-Fi.
• Exhibitors should plan accordingly with battery power, hotspots, or offline payment options.

Specialty Food Exhibitors

• All specialty food items must be made by the exhibitor.
• Proper labeling and packaging must comply with all state and local regulations.
• Required documentation must be submitted prior to the event and brought onsite, including:
  • Health permits or proof of inspected facility
  • ServSafe certification
  • Allergen Awareness certification
  • Product labels for all items being sold
• A Certificate of Liability Insurance is required.

Liability & Insurance

• Exhibitors are responsible for their booth, merchandise, and belongings at all times.
• Castleberry Fairs & Festivals is not responsible for loss, damage, or injury.
• Exhibitors selling consumable items (including food, candles, and personal care products) must provide proof of insurance.
• Castleberry Fairs & Festivals is not liable for damage caused by weather or Acts of God.

Overnight Security
Overnight security will be present on-site following show closing. Exhibitors are required to fully cover and/or enclose their booth at closing each day. Security is provided as a deterrent only.

Trash Management

• Exhibitors are responsible for removing and disposing of their own trash.
• Public trash receptacles are for shoppers only.
• Failure to leave the area clean will result in a $100 cleanup fee.

Conduct & Compliance

• No hawking or calling out to customers.
• Exhibitors are responsible for collecting and remitting all applicable taxes.
• Compliance with all venue rules, fire codes, and municipal regulations is required.
• Smoking and vaping are prohibited within event areas and near entrances.

Venue-Specific Terms
Mill Falls Marketplace – Meredith, NH

• This is a fully outdoor event held primarily on pavement.
• NO FRIDAY SET-UP. Setup is Saturday only, 5:00–9:00 AM.
• This is a drop-and-go venue. Vehicles may unload briefly and must be moved immediately.
• No vehicles are permitted in the Marketplace parking lot after 9:00 AM Saturday.
• Cargo trailers and oversized vehicles are not permitted in the event area (Mill Falls parking lot).
• Parking on Route 3 is strictly prohibited and enforced by local police.
• Exhibitor parking is located across the street or in designated municipal lots only.

Outdoor Booth Requirements

• Exhibitors must provide their own canopy and equipment.
• All canopies must be fire-rated or flame-resistant; proof must be available onsite.
• Staking into pavement is prohibited.
• A minimum of 40 lbs per canopy leg is required; heavier weights strongly recommended due to wind exposure.
• Castleberry Fairs & Festivals reserves the right to require additional weights or adjustments if a booth is deemed unsafe.

Utilities

• No electricity is available at this venue.
• Castleberry Fairs & Festivals does not provide Wi-Fi.

Cancellation & Weather Policy

• All fees are non-refundable.
• Booth reservations are non-transferable.
• Cancellations must be submitted in writing through Eventeny.
• Events are held rain or shine.
  • In extreme conditions, hours or setup schedules may be adjusted.
  • Exhibitors are responsible for securing their booths against weather conditions.
• If you are unable to attend, you must notify Castleberry Fairs & Festivals as soon as possible by calling our office at 603-332-2616.

Pets Policy

• Friendly, leashed pets are permitted at outdoor events. Exhibitors are responsible for ensuring pets do not interfere with neighboring booths or guests.

Final Acceptance

By submitting this application, I/we acknowledge that I/we have read, understand, and agree to all 2026 Castleberry Fairs & Festivals Terms, Rules, and Regulations.