Dragon Run Craft Vendor Application 2026

This Application is specifically for Vendors interested in vending along Dragon Run in the Heron woods.

The Dragon Run vending spaces are best for vendors who have smaller set ups, less merchandise, and want to camp in the woods with their booth nearby the other festival guests. It also requires carrying in your grear and merchandise. No vehicles can drive on Dragon Run.

APPLICATION INFO:

The deadline for submission is April 18th and selections will be finalized by May 1st. Submission of an application does not assure a vendor space at this event. Descriptive accounts and attractive photos of your set up will influence the decision.  Returning applicants can log in with last year’s credentials and update your info. If you didn’t save your info, start a new application. 

Fees for craft booths along Dragon Run are relative to the amount of frontage you use.

The choices are:

10' frontage x 10 depth for $400

10' frontage x 20' depth for $500

20 frontage x 10' depth for $600

10' x 10' spaces include:

• 2 Festival Wristbands
• 1 Red Lot Parking Sticker

20' spaces include:

• 3 Festival Wristbands
• 2 Red Lot Parking Stickers

 Additional Festival Wristbands and upgraded Green Lot Parking / Camping Passes can be purchased for a discounted price by contacting us ahead of time or at the gate upon arrival.  Additional Wristbands are $200 and upgraded Green Lot Passes are $180. There is no fee for parking extra vehicles in the nearby Red Lot.

Credit card information will be collected with this application.  All Applications include a $10 non-refundable application fee due upon submission. Booth fees are only charged after acceptance emails are sent.

INSURANCE REQUIREMENTS:

After being selected, you are required to submit a certificate of liability from your insurance company listing Great Blue Heron Music Festival and Steve & Julie Rockcastle as additional insured on a primary and non-contributory basis with a waiver of subrogation in their favor. More information about this will come by email to vendors that are selected.

SALES TAX REQUIREMENTS

All vendors are responsible for collecting and paying sales tax to New York State. The tax rate is 8%. Clothing items are tax exempt in our county.

ARRIVAL AND SET UP INSTRUCTIONS:

Dragon Run vendors are encouraged to arrive Wednesday between the hours of 3:00 PM and 7:00 PM.  You will not be able to drive to your booth.  Dragon Run is a wooded area where no vehicles are permitted to enter.  Vendors can park at the top of the hill to drop off their belongings and must cart in their set up.  Vendor coordinators will be on site helping with directions and are able to assist with the transportation of belongings to your space via golf carts.  After unloading, vendors must move their vehicles into the nearby Red Lot. 

Space is allotted for Dragon Run vendors to set up a camping area around their booth.  Dragon Run is a primitive camping area with no access to electricity.  Vendors can bring battery powered lighting devices to enhance their displays.  Generators are not allowed out of respect for fellow campers.  Please be as energy efficient as possible.

Vendors need to be set and ready for customers by Friday at noon. The music starts Friday at 3:00 PM and goes almost around the clock until Sunday evening. Refer to the website for a full schedule of the music and plan your hours accordingly.

Blue Heron weekend traditionally has late-night business both Friday & Saturday. Dragon Run vendors can close at dark or remain open into the night based on your preference. While there is Security nearby we encourage vendors to secure your inventory overnight as there are lots of people, including children, that walk through Dragon Run at night.

The Festival concludes around 10:00 PM Sunday night. Dragon Run vendors should pack up your sales booth by Sunday night.  You are welcome to depart Sunday evening or remain in your spot until Monday morning.

PETS

Please do not bring pets!

NEED A LESS EXPENSIVE OPTION?

Blanket vending will again be available at this event. If you want to blanket vend, do NOT apply through this application. Buy a regular ticket for the event, then arrive at the blanket vending area at the top of the hill above the stage and pay the fees in cash with the vending coordinator. Hours are Saturday 10-3, Sunday 10-3. Fees are $30 per day or $50 for both days. No canopies are allowed, just blankets on the ground to display your wears on.

That about covers it! Thanks for your interest in being with us this season!

Email: info@TheHeron.org  Phone:716-761-7190

All applications include a $10 processing fee, due upon submission of the application. Vendor fees are non-refundable within the 2 weeks before the event. Cancelations 14 days of more before the event can receive a refund, with $200 retained by the festival.