Part 1 of Food Vendor Application 2026

Calling all Food Vendors!! It's time to apply to sell your delicious food at The Heron July 3-5th 2026! 

Apply today so we can see what you have to offer! We are expecting over 4000 people here on the festival weekend and they LOVE to eat good food!

APPLICATION INFO:

The deadline for submission is April 18th and selections will be finalized by May 1st. Submission of an application does not assure a vendor space at this event. Photos of vibrant displays and delicious food will influence the decision. Returning applicants can log in with last year’s credentials and update your info. If you didn’t save your info, start a new application.  

The options for the food booths are as followed:

10' x 10' spaces for $1000

20' x 20' spaces for $1700

The above fees include:

For 10' x 10' spaces:

• 3 Festival Wristbands
• 1 Green Lot Parking / Camping Sticker

For 20' x 20' spaces

• 5 Festival Wristbands
• 2 Green Lot Parking / Camping Stickers
• Extra space for equipment and camping

If additional wristbands or stickers are required they can be purchased by contacting us ahead on-line at or at the gate upon arrival. Extra vehicles can be parked in the nearby Red Lot for no additional charge.

Credit card information will be collected with this application.  All Applications include a $10 non-refundable application fee due upon submission. Booth fees are only charged after acceptance emails are sent.

THE FOLLOWING DOCUMENTS ARE REQUIRED UPON APPROVAL:

• Chautauqua County Dept of Health Temporary Food Vendor Permit
• Certificate of Insurance Liability
• Certificate of Authority to Collect NYS Sales Tax
• Business Certificate or NYS Filing Receipt
• Concessionaire Agreement for the NYS Liquor Authority

We will send an email with directions regarding these documents.

SALES TAX REQUIREMENTS

All vendors are responsible for collecting and paying sales tax to New York State. The tax rate is 8%. 

ARRIVAL AND SET UP INSTRUCTIONS:

Many of our approved food vendors arrive Wednesday starting at noon, but Thursday arrival is also an option starting at 1:00 PM. Arrival time must be confirmed in advance with our vendor coordinators. You may start selling food on Thursday evening. There will be nearly 1000 hungry people on site by dinner time, including most of our volunteers.

The music starts Friday at 3:00 PM and goes almost around the clock until Sunday evening. Refer to the website for a full schedule of the music and plan your hours accordingly. Food sales usual are busy well into the night and breakfast is very popular.

UTILITIES

Electric & water are within reach of each vending space, but each vendor needs to bring their own extension cords and hoses. Be as efficient with both as you can. An accurate description of your needs in the questions below will ensure we can accommodate you. Our electric supply does not allow for power for your camping or RV.

We sell ice on site. Ask us for local propane suppliers, if needed. 

PETS

Please do not bring pets!

That about covers it! Thanks for your interest in being with us this season!

Email: info@TheHeron.org  Phone:716-761-7190

All applications include a $10 processing fee due upon submission of the application. Vendors are responsible for collecting and paying sales tax to New York State. Our tax rate is 8%.

This is a rain or shine event.

Vendor fees are non-refundable.