Craft Vendor Application 2026

Calling all Craft & Non-Profit Vendors!! It's time to apply to vend at The Heron July 3-5th 2026! 

We are looking for fun and unique vendors for this event. Apply today so we can see what you have to offer! We are expecting over 4000 people here on the festival weekend and they LOVE to shop!

This Application is specifically for vendors interested in vending in the Vendor Village.  Vendors interested in setting up along Dragon Run should visit the Dragon Run Craft Vendor page.

APPLICATION INFO:

The deadline for submission is April 18th and selections will be finalized by May 1st. Submission of an application does not assure a vendor space at this event. Descriptive accounts and attractive photos of your set up will influence the decision. Returning applicants can log in with last year’s credentials and update your info. If you didn’t save your info, start a new application. 

Fees for craft booths are relative to the amount of frontage you use. The choices are:

10' frontage x 10' depth for $700

10' frontage x 20' depth for $900

20' frontage x 10' depth for $1200

10' x 10' spaces include

• 2 Festival Wristbands
• 1 Green Lot Parking / Camping Pass

20' spaces include

• 3 Festival Wristbands
• 2 Green Lot Parking / Camping Passes

Additional Festival Wristbands and upgraded Green Lot Parking / Camping Passes can be purchased for a discounted price by contacting us ahead of time or at the gate upon arrival.  Additional Wristbands are $200 and upgraded Green Lot Passes are $180. There is no fee for parking extra vehicles in the nearby Red Lot.

Credit card information will be collected with this application.  All Applications include a $10 non-refundable application fee due upon submission. Booth fees are only charged after acceptance emails are sent.

This option is best for experienced businesses with lots of merchandise, a vibrant display and extra staff to support long hours.

INSURANCE REQUIREMENTS:

After we select vendors, you are required to submit a certificate of liability from your insurance company listing Great Blue Heron Music Festival and Steve & Julie Rockcastle as additional insured on a primary and non-contributory basis with a waiver of subrogation in their favor. More information about this will come by email to vendors that we select.

SALES TAX REQUIREMENTS

All vendors are responsible for collecting and paying sales tax to New York State. The tax rate is 8%. Clothing items are tax exempt in our county.

ARRIVAL AND SET UP INSTRUCTIONS:

Approved vendors must arrive Thursday to set up between 10:00 AM and 7:00 PM. Vendors must be set up and ready for customers by noon on Friday. The music starts Friday at 3:00 pm and goes almost around the clock until Sunday evening. Refer to the website for a full schedule of the music and plan your hours accordingly.

You will be able to drive to your booth and unload. After unloading vehicles must be moved to nearby camping or parking areas. Camping or parking is NOT allowed directly behind your booth, plan accordingly.  Vehicles will not be allowed in the Vendor Village on Friday.

Blue Heron weekend traditionally has late-night business both Friday & Saturday. Craft vendors can remain open throughout the night or close at dark, based on your preference. Security will be present throughout the night, however we suggest vendors to secure your inventory overnight as there are lots of people, including children, that walk through the vending area at night.

Electric is within reach of vending space, but each vendor needs to bring their own extension cords. Be as energy efficient as you can. Our electric supply does not allow for power for your camping or RV.

PETS

Please do not bring pets!

NEED A LESS EXPENSIVE OPTION?

Blanket vending will again be available at this event. If you want to blanket vend, do NOT apply through this application. Buy a regular ticket for the event, then arrive at the blanket vending area at the top of the hill above the stage and pay the fees in cash with the Vendor Coordinators. Hours are Saturday 10-3, Sunday 10-3. Fees are $30 per day or $50 for both days. No canopies are allowed, just blankets on the ground to display your wares on.

That about covers it! Thanks for your interest in being with us this season!

Email: info@TheHeron.org  Phone:716-761-7190

 All applications include a $10 non-refundable processing fee due upon submission of the application. Vendor fees are non-refundable within the 2 weeks before the event. Cancelations 14 days of more before the event can receive a refund, with $200 retained by the festival.