Food Vendor Application
About the application
Vendors who wish to cook on-site or serve pre-prepared foods (including beverage-only vendors) should fill out the food vendor application. Food vendors are limited to reserving a single (1) booth space. ALL food vendors are required to serve and clearly display on their menu at least one item containing pecans.
Beverage only vendors such as lemonade, sweet tea, craft sodas, smoothies, etc. ARE considered food vendors at this festival and must utilize the food vendor application.
About the event
Terms & Conditions
All vendors are required to obtain a SC Retail License, which must be displayed on-site. Vendor application fees cover a single-day festival license with the City of Florence.
Vendor fees and required deposit(s) must be paid before an application is considered complete and booth space is approved.
Please note that submission of an application and payment of fees and the vendor compliance deposit does NOT guarantee your space at the festival. The SC Pecan Music & Food Festival reserves the right to select or reject any application for any reason or no reason.
Vendors must review all application documents and policies and answer all questions for an application to be considered complete. Incomplete applications will not be approved. A complete list of policies can be found in the documents section of the application or on our website: https://www.scpecanfestival.com/vendors
Booth space for approved vendors will be assigned after the regular application period ends on August 31.
Refund & Cancellation Policy
NO REFUNDS WILL BE GIVEN DUE TO YOUR INABILITY TO ATTEND THE FESTIVAL FOR ANY REASON ONCE YOUR APPLICATION IS APPROVED. If your cancellation takes place prior to September 1, you may transfer your vendor fee to the following year. No transfers will take place after September 1. No refunds will be issued due to any disruption or interruption of the festival as a result of weather or any cause beyond the control of the Pecan Festival Committee. Rejected applications will receive a refund of their vendor booth space and vendor compliance deposit minus Eventeny fees to the card used at check-out.
Related files
Prices
| Platinum Food Vendor Booth Space (50 ft. X 12 ft.) | $1,050.00 | Non-refundable | Platinum Food Vendor Space (50 ft. X 12 ft.) Platinum Food Vendors occupy 50 ft. by 12 ft. spaces within the festival grounds. Platinum spaces are generally located near intersections within the nine-block festival grounds. Platinum food vendor space is limited |
| Silver Food Vendor Booth Space (25 ft. X 12 ft.) | $500.00 | Non-refundable | Silver Food Vendor Space (25 ft. X 12 ft.) Silver Food Vendors occupy 25 ft. by 12 ft. spaces within the festival grounds. Silver Food Vendor spaces are generally located mid-block within each block of the nine-block festival grounds. Silver Food Vendor space is limited. |
| Bronze Food Vendor Booth Space (25 ft. X 12 ft.) | $350.00 | Non-refundable | Bronze Food Vendor Space (25 ft. X 12 ft.) Bronze Food Vendors occupy 25 ft. by 12 ft. spaces within the festival grounds. Bronze Food Vendor spaces are generally located closer to stages within each block of the nine-block festival grounds. Bronze Food Vendor space is limited. |
| ADD ELECTRICAL ACCESS | $50.00 | Non-refundable | Limited electrical access is available for an additional fee of $50.00. Electrical service must be requested and purchased at the time of application. Electrical service includes ONE OUTLET. |
| Vendor Compliance Deposit (Refundable) | $200.00 | REQUIRED - Refundable Vendor Compliance Deposit. Please note that your compliance deposit will be refunded, minus fees, to the card you use for checkout after the festival concludes as long as all festival policies and vendor code of conduct requirements are followed. If you choose to pay this fee via check, your check will be returned to you post-festival. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- What is the width and length (including tongue) of your enclosed trailer or truck?
- What is the width and length (including tongue) of your enclosed trailer or truck?
- What is the width and length (including tongue) of your enclosed trailer or truck?
- What is the width and length (including tongue) of your enclosed trailer or truck?
- Please list ALL equipment you plan to use electricity for during the festival.
- Please list ALL equipment you plan to use electricty for during the festival.
- Please attach a photo of your generator label.
- Please include photographs of your unit's 220 plug and electrical setup.
- Please acknowledge that you have read and understand the festival's electrial access terms and conditions.
- Please acknowledge that you have read and understand the festival's electrial access terms and conditions.
- How many bags of ice would you like to reserve for pick up at the festival? ($4.50 per bag)
- Please indicate your menu item that contains pecans.
- Please acknowledge that applicant has read and will adhere to the SCDA Food Safety Requirements.
- Please acknowledge that applicant has read and will adhere to City of Florence Fire Safety Regulations.
- Please acknowledge that applicant has read and will adhere to City of Florence Fats, Oils, and Greases Policy.
- Please indicate if you will require power access (additional fees apply).
- Please indicate the category of food product you intend to sell. (Check all that apply)
- Do you have a tent set-up or enclosed trailer/food truck?
- Please acknowledge that applicant has read and accepts the Pecan Festival Food Vendor Policies.
- Please acknowledge that applicant has read and accepts the Pecan Festival Vendor Code of Conduct.
- Will you sell soft drinks at your vendor space during the festival?
- Do you need to reserve bagged ice at the festival?
- Do you request to check in on Friday night?
- Are you a past vendor at the SC Pecan Music & Food Festival?
- Using the vendor map, please identify your top three (3) preferred space numbers.
- Applicant Acknowledgement.
Picture requirements
- Minimum pictures required: 2
