Business Vendor Application

THS APPLICATION IS FOR BUSINESS VENDORS ONLY.  THIS IS NOT FOR CRAFTERS, ARTISTS OR CHILDREN'S ACTIVITIES. If you apply as one of these categories, you will be charged a non-refundable application fee.  The Car Show will not have a vendor market this year.

Welcome!  The Monroe Car Show has become the most popular event in Walton County.  With a record crowd in past years, this is a perfect opportunity to display your organization to over 30,000 people on event day. Browse through our application and let us know if you have questions.
 
The Monroe Car Show is a juried event. We reserve the right to decline any application that does not follow the standards of the Monroe DDA, Main Street Monroe or the city of Monroe. Read the guidelines below carefully before completing the application.
 
The deadline is August 30,2024 for all applications.  The application fee ($25) is non-refundable, even if the event is canceled.  

BUSINESS BOOTHS SHOULD:
*Include an interactive activity for festival attendees!
*Educate attendees about your organization!
*Setup an attractive and engaging display to make attendees want to come to your booth!
*Engage with the community and build relationships- find people who need your services. 
*Have fun!
 
BUSINESSES SHOULD NOT:
*Sell food or drinks that can be purchased from food vendors.
*Have activities that other vendors will providing for a fee (facepainting, free water, sand art, popcorn, or other food besides candy items).
*Sell items that are not from the business represented.
*Allow others to sell from the your tent.
*Sublease vendor space to another vendor.
*Giveaway food, water, other goods that would be sold at the event. 
*Change their booth activity without approval from the event committee. 
 
JURYING:
We reserve the right to decline applicants we feel are not beneficial to the event. 
 
LOCATION:
The Monroe Car Show is held on the streets in beautiful downtown Monroe, Georgia. From I-20 take Exit 82, go north onto Hwy 138/ GA20 continue 18 miles to W. Spring Street, turn right, continue 2 miles to N. Broad Street. (Vendor acceptance packets will indicate where a vendor is to enter the festival area according to the location of the vendor's booth.)
 
HOURS:
The Monroe Car Show is Saturday, March 21, 2026, 10AM- 4PM. Vendor load-in will be 7:00-9:00 AM on event day. Vendors must staff and keep booths intact during the festival hours.
 
INCLEMENT WEATHER:
The rain date for this event is March 28, 2026, 10:00 am- 4pm.
 
CANCELLATION POLICY:
Participant understands, acknowledges, and agrees that the Monroe Car Show is held in an open-air venue which is subject to inclement weather and other acts of God, as well as civil unrest or other unforeseen events. Because of the potential of cancellation as the result of the above, Participant agrees that the city of Monroe, Monroe DDA, and Main Street Monroe and its employees shall not be liable or responsible to Participant in any respect as the result of Participant’s investment/payment to the Monroe Car Show of money in the event the event is cancelled due to some unforeseen reason, which is out of the control of the city and DDA. Participants further agrees and acknowledges that in the event the festival or any part is cancelled for any reason, that Participant shall not be entitled to the refund of any monies paid to the city of Monroe for the event.
 
LIMITATION OF LIABILITY:
The city of Monroe, Monroe DDA or Main Street Monroe shall not be liable for any lost profits, lost opportunity, or any other such loss or damages resulting from a direct or indirect reliance upon this agreement, participation in the Monroe Fall Fest, or payment of any fees or deposit. The parties agree that Georgia law shall govern this agreement and any dispute arising from the relationship between the parties to this agreement; and further, any action at law or other judicial or administrative proceeding arising from this agreement may be maintained only in the Superior Court of Walton County, Georgia, which shall have proper jurisdiction over any and all such matters and disputes.**This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

• Resale of wholesale items (buy/sell), commercially manufactured products, mass produced items and kits ARE NOT PERMITTED and will result in immediate dismissal without a refund.
• All vendors are required to supply their own tents, chairs, tables, electrical cords, or anything needed to conduct business on festival day. Each booth space is 10 X 10 feet in size. Each vendor must keep their business within the 10 X 10 space assigned space unless additional space has been purchased.
• The application deadline is Friday, August 30, 2024,
• Applications postmarked after this date will be charged a $20 late fee and will not be placed with the first jury selections.
• Booths must be neat in appearance and not distract from neighboring displays. Each vendor is responsible for the removal of their trash.
• Vendors are not allowed to stake tents in asphalt or concrete in the streets.
• Vendors must provide tent weights.  Tents without weights may result in disqualification from the event.
• Vendors are required to handle their own sales tax reporting.
• Booths must be manned at all times and exhibit their work for the entire event day.
• Vendors may not remove their booth until the end of the event day at 4:00pm.
• Electricity is NOT available at this event.  If you require power to your booth, please prepare accordingly.
  ONLY QUIET GENERATORS are allowed in the festival area. Generators must be muffled in consideration of your neighboring vendors.
• Water is not provided. Vendors must bring their own supply of water if needed. Use of water from surrounding buildings is prohibited and will result in removal from festival without a refund.
• No music allowed in individual booths unless otherwise approved by the event coordinator.
• The festival staff reserves the right to reject any organization whose presentation, goals or objectives may be offensive and not in the best interest of the community.
• Vehicles are not allowed in the festival area after setup time of over or during the festival hours. This is strictly enforced by the city of Monroe Police Department.
• Any vendor failing to meet all requirements and regulations may be asked to leave the festival area or will be disqualified.
• Fully completed application, photos, and payment are required for the application to be considered complete.
• This requirement is for everyone regardless of your past history as a vendor in the Downtown Monroe events.