Arts & Craft Vendor Application
About the registration
Welcome to the Troy Strawberry Festival Arts & Crafts Vendor application.
This is the doorway to the heart of the Troy Strawberry Festival - the main revenue generator for many of the local non-profit organizations that serve Troy and Miami County, Ohio! Your participation is key to the successful operation of dozens of services and support that make the area a great place to live!
This application is required for:
- Anyone selling hardgoods or pre-packaged food items
- Individuals
What you will need to complete this application:
- Primary Contact Information (entered under Business Name section even if you are an individual or an LNPO)- this is the person who will be contacted for everything during the event and issues with this application. A working, frequently checked email address is required as this is the primary communication method through the Eventeny website as well as direct emails for the office, as well as a working telephone number that can accept calls any time of day or night. The information in the Eventeny account that this application is listed under should match this information.
- A complete list of products with descriptions you wish to sell. Products MUST be handmade or substantially personalized to qualify for consideration. NO IMPORTS. Changes to offerings may be made here prior to the application being approved. Any changes after approval must be communicated and approved by TSF or will be rejected.
- Pictures of products and retail space frontage/setup.
- Commercial Insurance Policy as specified in the TSF Rules and Regulations (unexpired, in-force dates to include this event)
- Tent Rental Requirements
- Electrical Service Requests (Electric is no guaranteed. Electric must be approved by the City electricians and may only be approved for making products not for fans, cash registers, etc.
Please refer to the Troy Strawberry Festival Rules and Regulations found on this site for complete details regarding any topic. We've been doing this for 50 years and likely have the answers you need ready for you!
About the event
Terms & Conditions
Applications close March 31st at 11:59pm. Apply early as we evaluate submissions continuously. An email will be sent through Eventeny regarding status changes as we evaluate entries.
This is an outdoor event and happens rain or shine. Please be prepared. Event may be suspended/closed/ended by organizers or public safety authorities at any time for extreme weather or other safety reasons.
Approval, Space size, rentals, and utilities are not guaranteed, even for returning participants.
No fees will be charged until application is approved.
Spaces must be maintained for queue/wait-lines, cleanliness, as well as safety and security. Liquid spatter/spill mitigation must be maintained to avoid charges for concrete/asphalt cleaning and repairs. Operations are subject to Full Stop Order by event leaders for non-compliance.
Pneumatic tires on carts encouraged. All restocking is done by hand from parking areas once the Festival opens.
ABSOLUTLEY NO VEHICLES MAY ENTER/LEAVE/OPERATE WITHIN THE FESTIVAL SITE AFTER 3PM ON FRIDAY JUNE 5TH THROUGH EVENT CONCLUSION. UNAVOIDABLE CIRCUMSTANCES MAY ONLY BE ACCOMMODATED UNDER RARE ESCORT BY FESTIVAL REPRESENTATIVE WITH PRIOR NOTIFICATION AND APPROVAL.
Prices
| 12x12 Booth Early Bird Price | $350.00 | Non-refundable | Save $100 by submitting a completed application by 11:59pm on February 20th! Chamber Members save an additional $100 - contact the office BEFORE you apply to find out how! |
| 12x24 Booth Early Bird Price | $550.00 | Non-refundable | Save $100 by submitting a completed application by 11:59pm on February 20th! Chamber Members save an additional $100 - contact the office BEFORE you apply to find out how! |
| 12x12 Booth Pricing | $450.00 | Non-refundable | Chamber Members save $100 - contact the office BEFORE you apply to find out how! |
| 12x24 Booth Pricing | $650.00 | Non-refundable | Chamber Members save $100 - contact the office BEFORE you apply to find out how! |
| 12x12 Tent Rental | $230.00 | Non-refundable | Tent rental is available through the festival and its contracted vendor. Tent rental includes rental of a fire-retardant tent, installation, and removal of the tent(s). The festival will order and place your requested tent. |
| 12x24 Tent Rental | $360.00 | Non-refundable | Tent rental is available through the festival and its contracted vendor. Tent rental includes rental of a fire-retardant tent, installation, and removal of the tent(s). The festival will order and place your requested tent. |
Questions on the registration
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Did you have a space at last years event?
- Business Name of referring TSF vendor if available
- Please list your product types.
- Type of Space Request- You MUST request and pay for all spaces that your set up requires . Please note that due to the nature of an outdoor festival, some spaces may be slightly smaller or larger due to geographic space. Each non-profit/ commercial vendor is limited to one (1) profit-making booth area or service of no more than three (3) booth spaces.
- Are you renting a tent or providing your own?
- Truck Serving Side
- How long is your trailer INCLUDING the hitch
- Will you be working with gas?
- If capacity allows, would you be interested in purchasing electric service?
- Will you be purchasing ice?
- Proof of Insurance is REQUIRED (PDF Files Only Please)
- Indemnification
- Specify OTHER product type if not listed above.
- Application Acknowledgement
- Electrical Service Acknowledgement
- Electrical Needs- Please list the appliances that require electricity, including VOLTAGE/AMPS/WATTS. If you cannot provide electrical specification, please provide the BRAND & MODEL information. It is your responsiblity to provide the committee and City staff with as much information about your electrical needs as possible. The VENDOR is required to provide the appropriate electrical cord hookups. Connection adapters will not be provided.
- Are you renting a tent or providing your own??
- Trailer Serving Side
- How long is your truck?
Picture requirements
- Minimum pictures required: 4
- Show more
