2026 Clatsop County Fair - Nonprofit/Informational Vendor Application *Not selling products/services
About the application
BEFORE submitting a vendor application please read the 2026 Clatsop County Fair Vendor Information, Rules & Regulations Handbook. This document is uploaded in the application or can be downloaded at www.clatsopcofair.com. VERY IMPORTANT: Nonprofit/Information booths are NOT allowed to sell products or services at the fair. If you plan to sell products or services, you must apply as a Retail Vendor. The deadline for Nonprofit/Information Vendor Applications is July 1, 2026. Please note: If vendor capacity is reached, vendor applications will close before the deadline. Submitting a vendor application allows you to be considered for a space at the 2026 Clatsop County Fair. This application is neither an offer, nor guarantee of space. Please fill out this application completely and be sure that the information you give is accurate. Missing information may require the Clatsop County Fair Management to decline the application. Clatsop County Fair Management will determine the location of booths. Locations are subject to change from year to year. QUESTIONS? Please review the 2026 Clatsop County Fair Vendor Information, Rules & Regulations Handbook.
Email: fair@clatsopcounty.gov Phone: 503-325-4600 Website: www.clatsopcofair.com
About the event
Terms & Conditions
PAYMENT: If the vendor application is approved, the payment information submitted with this application will be processed at the time of approval. CANCELLATION/REFUND POLICY: Approved exhibitors/vendors cancelling their booth space BEFORE JULY 1, 2026 are entitled to a 50% refund. NO refunds will be issued for cancellations after July 1, 2026. There will be no exceptions to this policy. INSURANCE: If the vendor application is approved, the vendor will be required to provide a copy of their Certificate of Liability Insurance ($1,000,000) listing the Clatsop County Fair & Expo as additional insured (please refer to the Vendor Information, Rules & Regulations Handbook for more detailed information). ALL vendors must provide this insurance at least 7 days before the event. IF APPROVED the approval of the application is not a conveyance of an interest in real property, a lease agreement or any other similar disposition. It constitutes nothing more than limited contract permission to use the area(s), facilities, and/or equipment and/or supplies identified in the vendor application. No permission is given to: improve, damage or alter the real or personal property of the Clatsop County Fair & Expo Center and Clatsop County.
QUESTIONS? Please review the 2026 Clatsop County Fair Vendor Information, Rules & Regulations Handbook.
Email: fair@clatsopcounty.gov Phone: 503-325-4600 Website: www.clatsopcofair.com
Prices
| 10' x 10' Inline INDOOR Booth Space | $50.00 | Single booth space is 10' feet wide and 10' feet deep. Pipe & drape, 1 table, and 2 chairs included. | |
| 10' x 10' Inline OUTDOOR Booth Space | $50.00 | Single booth space is 10' feet wide and 10' feet deep. Pipe & drape not provided. Table and chairs available upon request. | |
| Additional Vendor Badge | $10.00 | Approved Exhibitor/Vendor will receive Four (4) exhibitor/vendor badges allowing for free 4-day Fair admission. These are non-transferable to non-booth personnel. Vendor badge swap is available at Admissions. Additional vendor badges can be purchased for $10 each. Note: Approved Nonprofit/Informational vendors with multiple booths will still only receive four (4) vendor badges total. If more badges are needed, they must be purchased at the additional badge rate. | |
| RV Camping (if you are camping, please select the number of nights) | $22.50 | RV camping is $20 per night + 12.5% transient room tax (includes power/water/no sewer). Limited power and water connections available. Please note that RVs will be blocked in during Fair hours. Vendors must follow all campground rules, dumping of grey/black water is prohibited and could result in expulsion from the campsite. | |
| Tent Camping (if camping, please select the number of nights) | $11.25 | Tent camping is $10 per night + 12.5% transient room tax. Vendors must follow campground rules. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Have you attended the Clatsop County Fair as a vendor before? If so, what year(s) if known?
- Upload booth images or a sketch.
- Upload photos highlighting your organization or items you are giving away.
- Upload your logo.
- Write a short description of your organization. Please include your organization name and the city/state where your business is based.
- Description of information you will have available or items you are giving away.
- Do you require access electricity?
- If you answered "Yes" to requiring access electricity: Each vendor is responsible for their own outlet power strip and extension cord (at least 50') to connect to a 120 volt outlet. If you require additional electrical needs list them here and be as specific as possible.
- I permit the Clatsop County Fair & Expo to release my contact information to members of the public upon request only. The Clatsop County Fair & Expo may share my contact information with members of the media for purpose of promoting this event and/or event guide advertising opportunities.
- I read and understand the 2026 Clatsop County Fair Vendor Information, Rules & Regulations Handbook and agree to the terms and conditions.
- I understand that my booth must be fully open during the hours of the Fair and that breaking down early, leaving early, or arriving late is prohibited and will result in a $150 fine and disqualification from participation in future Clatsop County Fairs.
- By signing your FIRST and LAST name, you read and acknowledge the Hold Harmless Agreement.
