Juried Artisan

The Royal Valentine Craft Festival is a juried indoor arts & craft event celebrating handmade work just in time for Valentine’s Day. Produced by Castleberry Fairs, the festival features over 125 booths of American-made arts, crafts, and specialty foods, supported by live music and a strong promotional campaign.

This event attracts shoppers seeking unique, thoughtfully crafted gifts and offers exhibitors a professional, well-organized environment with an emphasis on quality, presentation, and craftsmanship. 

Exhibitor Notes:

·       Setup: Friday 2:00–7:00pm and Saturday 6:00–9:00am

·       Pipe & drape: Provided

·       Electricity: Electrical service must be ordered separately in advance through the Royal Plaza Trade Center using the Exhibitor Services Order Form (provided).

·       Insurance: A Certificate of Insurance (COI) is required for exhibitors offering consumable goods. (Ex: food, candles, personal-care, aroma-therapy etc.)

·       Food Permits: Specialty food exhibitors must obtain the required temporary food permit through the Marlborough Department of Health.

CASTLEBERRY FAIRS & FESTIVALS
2026 Exhibitor Terms, Rules & Regulations

Acceptance of Rules & Release Agreement
By submitting an application and participating in any 2026 Castleberry Fairs & Festivals event, I/we agree to the following:

1. To abide by all 2026 Castleberry Fairs & Festivals Rules and Regulations, as well as all venue-specific rules applicable to the event location.
2. To accept full responsibility for our conduct and the conduct of our staff and helpers.
3. To be responsible for all property brought onto the premises.
4. To hold Castleberry Fairs & Festivals, its producers (Christopher and Teresa Mullen), agents, employees, volunteers, and the owners of show sites harmless for any damages, losses, or injuries caused by unforeseen circumstances, including but not limited to weather, theft, fire, or other Acts of God.
5. To acknowledge that in the event a show is canceled or show hours are changed due to weather or circumstances beyond our control, no refunds will be given.
6. To permit the use of our business name, images, videos, descriptions, pricing, and likenesses for promotional or informational purposes as outlined below.
    
   Media Release & Promotional Use
   • By submitting an application and participating in any 2026 Castleberry Fairs & Festivals event, I/we irrevocably grant Castleberry Fairs & Festivals, its producers, agents, representatives, and assigns the unrestricted right to photograph, record, videotape, and otherwise capture my/our image, likeness, voice, booth, products, displays, and business identity.
   • Such materials may be used for promotional, advertising, marketing, educational, editorial, archival, and informational purposes, in any media now known or hereafter developed, worldwide, in perpetuity, without compensation or further consent.
   • I/we waive any right to inspect or approve the finished materials and release Castleberry Fairs & Festivals from any claims, demands, or causes of action arising from the use of such materials.

Failure to adhere to these regulations may result in removal from the event and exclusion from future Castleberry Fairs & Festivals events.

 
Overview
Castleberry Fairs & Festivals produces juried events celebrating unique, handmade arts, crafts, and specialty foods made in the USA.

All exhibitors are expected to uphold the integrity and quality of our events by adhering to these guidelines.

Sublimation printing is permitted only if the design and imagery are created by the exhibitor. Items featuring pre-manufactured designs, clip art, or third-party artwork are prohibited. Documentation from material suppliers may be required if questions arise.

General Requirements

• All items displayed and sold must be handmade by the exhibitor.
• No mass-produced, imported, or buy-and-sell items are permitted.
• Once accepted, no additional product lines may be added without prior written approval.
• Booth sharing is prohibited unless approved in writing.
• The Castleberry Jury reserves the right to reject work that does not meet event standards.
• Exhibitors must be present at their booth during all event hours.

Applications & Payment

• Applications must include clear, accurate images of work and booth display.
• Full payment is required no later than 45 days prior to the event.
• All fees are non-refundable and non-transferable.
• A $100 fee will be assessed for any returned checks.
• Castleberry Fairs & Festivals reserves the right to assign or reassign booth locations.

Specialty Food Applicants

• All specialty food items must be made by the seller.
• Proper labeling and packaging must comply with all state and local regulations.
• All required licenses and permits must be submitted.
• A Certificate of Liability listing Castleberry Fairs & Festivals as Additional Insured is required.

Liability & Insurance

• Exhibitors are responsible for their booth, merchandise, and belongings.
• Castleberry Fairs & Festivals is not responsible for loss, damage, or injury.
• Applicants selling consumable items (food, candles, personal care items, etc.) must provide proof of insurance.
• Castleberry Fairs & Festivals is not liable for damage caused by weather or Acts of God.

Booth Setup, Presentation & Equipment

• Exhibitors must provide their own tables, chairs, displays, and booth equipment.
• All tables must be covered to the floor on all sides; no visible boxes, back stock, or dollies.
• Booths must be professional, neat, safe and staffed at all times.
• Exhibitors are responsible for delivery, setup, and removal of all materials.
• Booth displays must remain within assigned space; no items in aisles.
• Indoor exhibitors selling exclusively off the aisle must pull displays in by 1 foot on all aisle sides.
• All items must be priced.
• Wi-Fi and cellular service are not guaranteed.
• Electrical cords must be heavy-duty, grounded, and covered.
• No attachments to walls, railings, signs, or facilities.
• Vehicles must be moved to designated parking after unloading; vehicles may be towed at owner’s expense.
• Booths must be secured and covered during closed hours.
• Booth setup must be completed before the event opens.
• Exhibitors not present 60 minutes prior to opening may lose space without refund.
• Castleberry Fairs & Festivals reserves the right to open any show up to 30 minutes early.
• All booths and materials must be removed within 4 hours of show closing on the final event day.
• Failure to comply may result in penalties, including late breakdown fees and exclusion from future events.

Trash Management

• Exhibitors must compact and dispose of trash in designated dumpsters.
• Failure to leave the area clean will result in a $100 cleanup fee.

Conduct & Compliance

• No hawking or calling out to customers.
• Exhibitors are responsible for collecting and remitting all applicable taxes.
• Compliance with all venue rules, fire codes, and municipal regulations is required.
• Smoking and vaping are prohibited within event areas and entrances.

Venue-Specific Terms
Royal Plaza Trade Center – Marlborough, MA
This event takes place at the Royal Plaza Trade Center and is subject to all venue rules, fire codes, and City of Marlborough regulations.

The following venue requirements apply:

• Canopy covers may be used on properly rated tent frames and must be flame-resistant (NFPA 701 compliant); final approval is subject to Fire Marshal and venue requirements.
• Helium balloons, open flames, flammable materials, and smoking are strictly prohibited.
• Live animals are not permitted inside the Trade Center, with the exception of service animals as defined by the ADA.
• Natural holiday decorations, including trees, wreaths, garlands, and greenery, are not permitted.
• Outside food, beverages, and alcohol are prohibited.
• Exhibitor parking is not permitted at the Trade Center during show hours.
• Exhibitor parking is located in the lower lot in front of the Best Western Hotel, approximately 0.1 miles from the event entrance. 
• Early entry or extended stay beyond contracted times is not permitted.

Food & Specialty Food Exhibitors:
Cooking devices must comply with local fire codes, including size and placement restrictions. A fire extinguisher is required for each cooking device. Coolers, if required, are subject to inspection by venue staff or security.

Electrical, Internet & Utilities:
All electrical, internet, telephone, and water services are provided exclusively by the Royal Plaza Trade Center and must be ordered separately. Exhibitors are responsible for all related costs. Services set up and not used are non-refundable.

Failure to comply with venue rules may result in corrective action, removal from the event without refund, and responsibility for any fines or damages incurred.

Cancellation Policy

• All fees are non-refundable.
• Cancellations must be submitted in writing through Eventeny.
• Booth reservations are non-transferable.
• If you cannot attend, it is your responsibility to notify us as soon as possible by calling our office at 603-332-2616.

Weather Policy

• Events are held rain, snow, or shine.
• In extreme cases, show and setup hours may change due to weather.
• Exhibitors are responsible for securing booths against weather conditions.
• Castleberry Fairs & Festivals is not responsible for weather-related damages.

Pets Policy

• Pets are not permitted at indoor events. Only service animals as defined by the ADA are permitted indoors.

Final Acceptance

• By submitting this application, you acknowledge that you have read, understand, and agree to all 2026 Castleberry Fairs & Festivals Terms, Rules, and Regulations.