Winery Application
About the application
We aim to make MidloFest 2026 as easy and enjoyable as possible for our winery partners. Wineries will be placed together under a large tent to create a dedicated wine experience for guests. Event support includes coverage of local food permit fees, two bags of ice per winery, and guest alcohol compliance through clearly marked wristbands. A TABC Pourer will be available if needed, so you can focus on pouring, promoting, and connecting with the community.
What you need to provide:
Event Insurance Coverage: Ensure you’re covered for the event.
Signed TFP Agreement: Complete the necessary paperwork to confirm your participation.
Marketing Assets: Share your logo and any special promotions or offers you’d like to highlight to attract attendees.
About the event
Terms & Conditions
By completing and submitting the MidloFest Winery Application, the applicant (“Vendor”) agrees to the following terms and conditions set forth by the Midlothian Chamber of Commerce (“Management”):
Event Conditions
MidloFest is a rain or shine event. Vendor understands and agrees that no refunds will be issued due to weather conditions.
In the event that the 2025 MidloFest is delayed, postponed, or canceled due to weather or other unforeseen circumstances, all vendors will be notified via email with as much advance notice as reasonably possible. Vendor agrees to monitor their email beginning 72 hours prior to the event and throughout the event day, and to keep phones or electronic devices charged and accessible.
Vendor acknowledges the time, effort, and financial investment required to participate in MidloFest and appreciates that all decisions made by Management will take into consideration the substantial investments of participating vendors, sponsors, entertainers, venues, and volunteers.
Vendors whose products, equipment, or displays are especially vulnerable to weather conditions must use their own best judgment when deciding to participate in this outdoor event. If a Vendor chooses not to participate due to adverse weather conditions, Management requests that the Vendor notify the Chamber via email as soon as possible. Management shall not be held responsible for any loss, damage, or injury resulting from adverse weather conditions.
Booth Assignments & Compliance
Vendor understands that all space and booth assignments are determined at the sole discretion of the Midlothian Chamber of Commerce and event management.
Management reserves the right to require the removal of any items, materials, or activities that do not comply with festival rules or that were not included in the original application. Violation of these terms may result in immediate removal from the event and disqualification from participation in future Chamber events.
Deposit Requirement
A refundable $150 deposit is required to secure participation in MidloFest 2025. This deposit is being implemented to help prevent last-minute cancellations.
The $150 deposit will be refunded to the Vendor during the week following the event, provided the Vendor is present and participates as agreed.
Vendors who do not show up, cancel at the last minute, or fail to participate without prior notification will forfeit their deposit.
No exceptions will be made for forfeited deposits due to non-attendance.
Liability & Indemnification
By submitting this application, Vendor hereby releases and holds harmless the Midlothian Chamber of Commerce, its officers, directors, staff, volunteers, and affiliates from any and all responsibility or liability for loss, theft, damage, claims, injury, or accidents of any kind that may occur before, during, or after MidloFest.
Vendor agrees to maintain their booth space, merchandise, activities, and business practices in full compliance with the laws of the State of Texas and the City of Midlothian ordinances. Vendor understands that failure to comply with applicable laws or these terms may result in immediate expulsion from the event without refund.
Agreement Acknowledgment
By completing and submitting this application, Vendor acknowledges that they have read, understand, and agree to abide by all terms and conditions outlined in this agreement.
Prices
| Refundable Deposit | $150.00 | A refundable $150 deposit is required to secure participation in MidloFest 2025. This deposit is being implemented to help prevent last-minute cancellations. The $150 deposit will be refunded to the Vendor during the week following the event, provided the Vendor is present and participates as agreed. Vendors who do not show up, cancel at the last minute, or fail to participate without prior notification will forfeit their deposit. No exceptions will be made for forfeited deposits due to non-attendance. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- I understand that 2 licensed TABC Pourers are required.
- TABC License number
- Please click "I understand.." to state that you have read and agree to this rule and/or regulation. CANCELLATION: Failure to not show up without a 2 week notice will result in not be permitted to participate in future events with the Midlothian Chamber of Commerce.
- Please click "I understand.." to state that you have read and agree to this rule and/or regulation. WEATHER POLICY: The Midlothian Chamber of Commerce is not responsible for adverse weather conditions so there are NO REFUNDS FOR THIS REASON. The event will operate in varying weather conditions, and vendors must be prepared for adverse weather. Depending on the severity of the weather forecast, the Midlothian Chamber of Commerce reserves the right to delay the event opening, close early, cancel the event, or postpone to another date for the safety of all involved. If the 2025 MidloFest is delayed, canceled, or postponed due to weather, all vendors will be notified via email with as much advanced notice as possible. We understand the amount of time, effort, and money that is required to participate in an event such as the MidloFest and greatly appreciate your commitment. All decisions will be made keeping in mind the substantial investments that are made by participating artists, food
- Winery booth ASSIGNMENT: Winery vendors will be given a specific place assignment as to where to set up under the Winery tent. All Winery vendors will be under tent facing outwards as patrons can stroll along the outside perimeter. This will allow wineries to use the center of the tent space for storage. A map will also be provided.
- HOURS OF OPERATION: Vendors are required to remain open during the advertised hours and not to begin to pack up or close before 8:00 PM on April 26, 2025. No cars will be allowed inside to pack belongings until 8:15 pm, after the last musical performance.
- Consent: • Wine Vendors may arrive to setup Saturday, April 26th from 9:00-1:30 pm. Ready to pour at 1:30. Event starts at 2:00. • Setup of all tents and tables will be done by the Chamber of Commerce prior to vendor set up time. • All wine vendors MUST participate the entire time of event, which is 2:00-8:00pm. • The Midlothian Chamber of Commerce will provide vendor space, table, ice as well as cover the local permit fee. • All vendors are responsible for cleaning their own space. Please dispose of all boxes, bottles, corks, palettes, foods, and trash of any kind. • Each vendor is required to have insurance prior to the event date, covering participation in the event. • Electricity WILL BE available. Must bring your own extension cords. No generators allowed. • Any item displaying profanity or discriminatory symbols, words, etc. is strictly prohibited. • Vendors are responsible for the collection of Texas State sales tax and maintenance of appropriate documentation f
- Please provide your signature
Picture requirements
- Minimum pictures required: 0
