Winery Application
About the application
We aim to make MidloFest 2026 as easy and enjoyable as possible for our winery partners. Wineries will be placed together under a large tent to create a dedicated wine experience for guests. Event support includes coverage of local food permit fees, two bags of ice per winery, and guest alcohol compliance through clearly marked wristbands. A TABC Pourer will be available if needed, so you can focus on pouring, promoting, and connecting with the community.
What you need to provide:
- Event Insurance Coverage: Ensure you’re covered for the event, provide your Certificate of Insurance (COI).
- Signed TFP Agreement: Complete the necessary paperwork to confirm your participation.
- Marketing Assets: Share your logo and any special promotions or offers you’d like to highlight to attract attendees.
About the event
Terms & Conditions
MIDLOFEST 2026
WINERY VENDOR APPLICATION TERMS & CONDITIONS
Midlothian Chamber of Commerce
By completing and submitting the MidloFest Winery Application, the applicant (“Vendor”) agrees to the following terms and conditions established by the Midlothian Chamber of Commerce (“Management”).
Event Overview
MidloFest is one of the Midlothian Chamber’s premier annual events, drawing thousands of attendees from across the region. The Winery Experience is curated to showcase quality producers in a professional, organized, and family-friendly environment.
Event Conditions
MidloFest is a rain-or-shine event. No refunds will be issued due to weather conditions.
In the event MidloFest 2026 is delayed, postponed, or canceled due to weather, emergency, governmental order, or other unforeseen circumstances, vendors will be notified as soon as reasonably possible. Management decisions will prioritize public safety.
Management shall not be responsible for any loss, damage, or injury resulting from weather or unforeseen conditions.
Alcohol Service & Compliance
The Midlothian Chamber of Commerce will hold the master TABC permit for the event.
All attendees consuming alcohol must receive an official event wristband issued by the Chamber following age verification. Vendors may serve alcohol only to properly wristbanded guests.
Vendor agrees to:
• Limit all samples to a maximum of one (1) ounce per pour
• Refuse service to any visibly intoxicated individual
• Comply with all Texas Alcoholic Beverage Commission (TABC) regulations
• Cooperate with Chamber staff, security personnel, and law enforcement
Failure to comply may result in immediate removal without refund.
Insurance Requirements
Vendor shall maintain:
• Commercial General Liability Insurance with limits of not less than $1,000,000 per occurrence / $2,000,000 aggregate
• Liquor Liability Insurance with limits of not less than $1,000,000 per occurrence
A Certificate of Insurance naming the Midlothian Chamber of Commerce as Additional Insured must be provided no later than fourteen (14) days prior to the event.
Tax Identification Requirement
Vendor must provide a valid Federal Tax Identification Number (EIN or SSN, as applicable) as part of the application process. This information is required for financial reporting and any potential guarantee payment.
Booth Assignments & Conduct
Booth space is assigned at the sole discretion of Management.
Vendor agrees to maintain a professional presence consistent with the family-friendly nature of MidloFest. Management reserves the right to remove any Vendor engaging in unsafe, inappropriate, or non-compliant behavior.
Participation does not grant exclusivity unless expressly agreed to in writing.
Sample/Pours Sales Guarantee
Wineries that confirmed participation and on or before March 1, 2026 are eligible for the MidloFest $500 Sample/Pours Sales Guarantee.
Eligible wineries are guaranteed a minimum of $500 in gross sample/pour sales (1 oz pours) during official event hours. If verified gross sample/pour sales total less than $500, Management will pay the difference.
To qualify, Vendor must remain open and actively participating for the full duration of the event, comply with all event policies, and submit a signed sales summary within five (5) business days following the event.
The guarantee does not apply in the event of full cancellation prior to opening and is void for non-attendance, early closure, or policy violations.
Liability & Indemnification
Vendor agrees to indemnify, defend, and hold harmless the Midlothian Chamber of Commerce, its officers, directors, employees, volunteers, sponsors, and affiliates from any claims, damages, losses, liabilities, or expenses arising out of Vendor’s participation, including alcohol service and product liability.
Participation is at Vendor’s own risk.
Agreement Acknowledgment
By submitting this application, Vendor acknowledges that they have read, understand, and agree to abide by all terms and conditions outlined herein.
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Day of event: Contact names & Phone number: (Required to have 2 hosts working table)
- I understand that 2 licensed TABC Pourers are required.
- TABC License number
- Certificate of Insurance
- Please click "I understand.." to state that you have read and agree to this rule and/or regulation. CANCELLATION: Failure to not show up without a 2 week notice will result in not be permitted to participate in future events with the Midlothian Chamber of Commerce.
- Please click "I understand.." to state that you have read and agree to this rule and/or regulation. WEATHER POLICY: The Midlothian Chamber of Commerce is not responsible for adverse weather conditions so there are NO REFUNDS FOR THIS REASON. The event will operate in varying weather conditions, and vendors must be prepared for adverse weather. Depending on the severity of the weather forecast, the Midlothian Chamber of Commerce reserves the right to delay the event opening, close early, cancel the event, or postpone to another date for the safety of all involved. If the 2025 MidloFest is delayed, canceled, or postponed due to weather, all vendors will be notified via email with as much advanced notice as possible. We understand the amount of time, effort, and money that is required to participate in an event such as the MidloFest and greatly appreciate your commitment. All decisions will be made keeping in mind the substantial investments that are made by participating artists, food
- Winery booth ASSIGNMENT: Winery vendors will be given a specific place assignment as to where to set up under the Winery tent. All Winery vendors will be under tent facing outwards as patrons can stroll along the outside perimeter. This will allow wineries to use the center of the tent space for storage. A map will also be provided.
- HOURS OF OPERATION:
- Pour Rate
- Consent: • Wine Vendors may arrive to setup Saturday, April 26th from 9:00-1:30 pm. Ready to pour at 1:30. Event starts at 2:00. • Setup of all tents and tables will be done by the Chamber of Commerce prior to vendor set up time. • All wine vendors MUST participate the entire time of event, which is 2:00-8:00pm. • The Midlothian Chamber of Commerce will provide vendor space, table, ice as well as cover the local permit fee. • All vendors are responsible for cleaning their own space. Please dispose of all boxes, bottles, corks, palettes, foods, and trash of any kind. • Each vendor is required to have insurance prior to the event date, covering participation in the event. • Electricity WILL BE available. Must bring your own extension cords. No generators allowed. • Any item displaying profanity or discriminatory symbols, words, etc. is strictly prohibited. • Vendors are responsible for the collection of Texas State sales tax and maintenance of appropriate documentation f
- Please provide your signature
- Consent
Picture requirements
- Minimum pictures required: 0
