Fairytale Food Vendor

Food vendors at the Fairytale Bookish Market are thoughtfully curated to complement the immersive, literary-inspired atmosphere of the event. Menus should feel intentional, cohesive, and on-theme, with offerings that align with a bookish, fairytale, or whimsical aesthetic.

We are seeking vendors who can provide curated menus—whether through themed item names, elevated presentation, or unique concepts that enhance the guest experience. Simple, generic menus may not be accepted for this event. Creativity, storytelling, and visual appeal are highly encouraged.

All food vendors must hold current and valid permits, licenses, and health department approvals required by local and county regulations. Vendors are responsible for providing all necessary equipment and maintaining a clean, professional, and guest-ready setup throughout the event.

Vendor acceptance is based on menu balance, originality, visual presentation, and overall fit with the Fairytale Bookish Market experience. Vendor fees are non-refundable, and participation does not guarantee sales.

By applying, vendors acknowledge and agree to comply with all event policies and guidelines.

Fairytale After Dark
Vendor Application Terms & Conditions
By submitting a vendor application for Fairytale After Dark, the applicant (“Vendor”) acknowledges, understands, and agrees to the following Terms & Conditions:

 
Application & Acceptance
Submission of an application does not guarantee acceptance.
Event organizers reserve the right to accept or decline any application at their sole discretion to maintain event balance, safety, and quality.
Vendor placement, layout, and booth assignments are determined by the event organizers and are subject to change.
 
Fees, Payments & Refunds
All vendor fees, deposits, and payments are non-refundable, except where required by law.
Event transfers may be considered on a case-by-case basis and are not guaranteed.
Failure to attend the event for any reason (including weather, illness, or scheduling conflicts) does not entitle the vendor to a refund or credit.
 
 Photography, Video & Product Media Release
By participating as a vendor, you grant Fairytale After Dark, its organizers, partners, and affiliates the right to photograph, film, and record your booth, products, signage, staff, and displays.
These images and recordings may be used for marketing, promotional, advertising, and social media purposesin any medium.
You waive any right to review, approve, or receive compensation for the use of such media.
 
 Sales Disclaimer
Fairytale After Dark does not guarantee sales, attendance levels, revenue, or customer traffic.
Vendor success is dependent on many factors beyond the control of the event organizers, including product, pricing, marketing, and weather.
Vendors agree not to hold the event, its organizers, or affiliates responsible for lack of sales or profit.

? Confidentiality & Non-Disclosure
Vendors acknowledge that during the application process and event participation, they may receive confidential or proprietary information belonging to Hundred Acre Events LLC, its subsidiaries, and affiliated events. This includes, but is not limited to:

Vendor communications
Pricing, fees, contracts, and policies
Event operations, layouts, logistics, and internal procedures
Private messages, emails, screenshots, documents, or instructions
Vendors agree not to share, disclose, publish, screenshot, forward, or distribute any confidential or non-public information to third parties, including but not limited to other event organizers, competing markets, vendors, or online forums, without prior written consent.
Any unauthorized disclosure, including screenshots or partial sharing taken out of context, is strictly prohibited.
Violations of this section may result in:

Immediate removal from the event without refund
Permanent disqualification from future events
Termination of vendor participation
Pursuit of legal remedies where appropriate, including claims for damages, injunctive relief, and recovery of reasonable legal fees
This section does not prohibit lawful communication required by law or participation in legally protected activities.

 
Setup, Operations & Safety
Vendors must follow all setup, breakdown, safety, and operational guidelines provided by event organizers.
Booths must remain within assigned space and comply with all fire, electrical, and safety requirements.
Vendors are responsible for their own equipment, inventory, and personal property.
 
 Liability & Indemnification
Vendors participate at their own risk.
Vendors agree to indemnify and hold harmless Fairytale After Dark, its owners, staff, volunteers, venue owners, sponsors, and affiliates from any claims, damages, losses, or liabilities arising from vendor participation.
Fairytale After Dark is not responsible for theft, damage, or loss of vendor property.
 
Compliance & Permits
Vendors are responsible for obtaining and maintaining all required licenses, permits, and insurance.
Food and alcohol vendors must comply with all local, county, and state regulations.
Failure to comply may result in removal from the event without refund.
 
 Weather & Force Majeure
Events take place rain or shine unless otherwise stated.
Fairytale After Dark is not liable for cancellations, delays, or changes caused by weather, acts of God, government action, or circumstances beyond reasonable control.

?️ Non-Disparagement & Brand Protection
Vendors agree to conduct themselves in a professional and respectful manner toward Hundred Acre Events LLC, its owners, employees, contractors, volunteers, subsidiaries, affiliated events, and partners.
Any false, misleading, defamatory, or disparaging statements, whether written, verbal, or published online (including social media, reviews, or public forums), that harm or attempt to harm the reputation, business operations, or goodwill of Hundred Acre Events LLC or its subsidiaries are strictly prohibited.
Constructive feedback or concerns must be communicated directly and privately to event organizers.
Hundred Acre Events LLC reserves the right to take appropriate action in response to violations, including but not limited to:

Immediate removal from the event without refund
Disqualification from future events
Pursuit of legal remedies where warranted, including claims for damages, injunctive relief, and recovery of reasonable legal fees
Nothing in this section is intended to restrict lawful speech, honest reviews made in good faith, or rights protected by applicable law.

Conduct & Enforcement
Vendors must conduct themselves in a professional and respectful manner.
Disorderly, unsafe, or inappropriate behavior will not be tolerated.
Violation of these Terms & Conditions may result in removal from the event without refund and exclusion from future events.
 
Governing Law

These Terms & Conditions shall be governed by the laws of the State of Arizona.
 
 Agreement
By submitting a vendor application and/or participating in Fairytale After Dark, you confirm that you have read, understood, and agreed to these Vendor Application Terms & Conditions in full