Stand #4 Fair Food Vendors

ONLY FILL OUT THIS APPLICATION OUT if you have already submitted a food vendor application and have a 4th stand to submit.

The initial deadline for Food Vendors is May 31, 2026.

We pride ourselves on our high food vendor retention rate from year-to year, but we are always on the lookout for professional food vendors who can bring something new and unique to our guests.

We jury food vendor applications carefully. Our focus will be on vendors that have a professional appearance (trailers are ideal), provide a diversity of food options for our fair-goers, have experience in a fast-paced environment with events that have large attendance numbers, this requires food vendors to have an efficient menu and kitchen area.

If you would like to apply to become a food vendor at the 2026 Jackson County Fair July 14-19, 2026 in Central Point, OR please fill out this application completely, missing sections will require us to decline the application. 

 If you have any questions, contact Stephanie Burrell, Food Vendor Coordinator at stephanie.burrell@jacksoncountyor.gov or 541-774-8281.

General Food Concession Information:

Commission Rates:

Concessionaires at the Jackson County Fair pay a commison rate of 26% on all gross sales (minus tips). 

Our Food Vendor Auditing Program will require you to report your sales daily. Please email your sales reports at the end of each day to stephanie.burrell@jacksoncountyor.gov

Credt/Debit Cards:

All food vendors are required to accept credit/debit cards at their stand. Food vendors may not charge an additional fee to customers who choose to use a credit and or debit card, including the percentage charged by credit card company.

Point of Sale:

We require you to have an intergrated Point-of-Sale System with an intergrated cash drawer.

Menu:

The application will require you to provide us with your full menu, INCLUDING PRICES, and it's all subject to approval by the Jackson County Fair, which reserves the right to add, delete or modify the menu items and prices. If your application is approved, all requests for food price or menu changes after that point, including during the run of the Fair, must be submitted in writing and approved in writing by Jackson County Fair Management. 

Menu Boards/Sign:

You must have professionally printed/electronic menus with appproved pricing installed prior to opening every day. Hand written signs/menus are prohibited. All menus are required to be ADA compliant.

Trailer Food Concessions:

If you operate your food concession out of a trailer, you will be required to provide is with the exact measurements, including the tongue, awnings, counters, etc., on the application. It's very important that you detail the exact space needed for your entire operation, including your prep and storage space, as space is limited.

Move in Days for Food Concessions:

Move- in for all concessionaires will begin on Saturday July 11, 2026 8AM. You will need to coordinate your move-in date and time with the food concessionaires manager at least one- week prior to move in. Move-in and setup must be complete no later than Monday July 13, 2026 at 8PM.

 NOTE: Before you apply, if you know these move-in dates do not work for your schedule, you must get prior approval to get alternative move-in dates/times.

Electrcal Conncection:

One (1) 50-amp outlet is provided with your vendor space, any extra electrical needs must be requested in advance as 50-amp services are limited. Vendors are required to provide all cords you will need to operate, and they must be in good working condition. Any electrical equipment will be inspected by our licensed electrician and must meet all current electrical code requirements. 

Water/Gray Water Service:

Food concessionaires located on Food Row will have access to water and gray-water disposal. Vendors are responsible for providing their own hoses and any necessary connection equipment.

Food concessionaires not placed on Food Row may have limited access to water and gray-water disposal. These vendors will be required to provide their own gray-water holding tanks and arrange for their tanks to be serviced and emptied as needed.

Vendor Parking:

The Jackson County Fair offers food vendors and their staff free parking in the North Lot for the duration of the Fair. All parking passes, RV passes, and admission credentials will be included in vendor packets and distributed upon arrival.

 
RV Camping:

The Jackson County Fair provides a limited number of RV spaces available for food vendors during the Fair. These sites offer power only (30 amp max). RV spaces are limited and must be requested in advance.
Each reserved campsite will include one (1) vehicle pass allowing access to the camping area.

Signage:

All Signs used by vendors at the Jackson County Fair must be professionally made. This includes the required company sign, pricing signs, informational signs, and booth identification signs. Handwritten or homeade signs, of any type, are NOT allowed.

PLEASE NOTE:

This is only a partial listing of concession information and guidelines. The complete Jackson County Fair Concession Handbook can be found in the application.

Please note: The Expo is not responsible for the safety of exhibits against theft, fire, robbery, accident, or any other cause, or for any injury that may arise to the employees or public in the leased area or to the exhibitors or their employees while on the Fairgrounds.
 
We do not guarantee the exclusivity of your product.

Vendor grants permission for their likeness, image and voice to be photographed and/ or recorded in any media and used by the Expo on behalf of the Jackson County Fair Board in any publications, media, or technology now known or hereafter developed in the future, for any lawful purpose whatsoever without further permission from the Vendor.  Vendor understands they will not be further compensated further for use of the images or recordings.   

FOOD CONCESSIONS RULES AND REGULATIONS
 
Read these rules and regulations carefully.  If you have any questions, contact the Fairgrounds Office at (541) 774-8270
 
Permittee: 
PERMITTEE shall pay JCEP for the use of said premises per the agreement, 26% OF GROSS sales minus tips.  A fully detailed report of all sales, including cash sales, must be provided to the Expo at the end of each event day. Vendor must bring the last days sales report with them to the Expo office at Event settlement. We accept cash, check, debit or credit cards for payment. Failure to properly report sales and provide the required accounting report at the time of settlement may affect future vending opportunities.

PERMITTEE will provide a Certificate of Insurance (COI) showing the required General Liability Coverage. 

PERMITTEE will provide a Jackson County Food Permit.
PERMITTEE is required to keep the assigned area free of trash and debris.  
PERMITTEE will leave their area clean at the end of the event.
Only items listed may be sold.  Any additional items and/or deletions must be approved by JCEP. All products and their prices must be prominently displayed on professional-type signs.
JCEP is contractually a Pepsi facility; only Pepsi products may be sold. 
Only paper/plastic products may be used for food/beverage.
PERMITTEE will not be allowed to sell or sample any products containing alcohol.
 
Documents meeting all requirements are due 30 days prior to the event.
Use Agreement
Insurance 
Jackson County Food Permit
 
No marijuana or ingestible hemp items are allowed to be sold or sampled, nor are they allowed in any building or on the grounds of JCEP, including the parking area. “Marijuana items” means marijuana, cannabinoid products, cannabinoid concentrates and cannabinoid extracts. “Ingestible hemp items” including but not limited to any hemp products or by products that can be ingested or smoked. Tobacco items, including, but not limited to, cigarettes, cigars, pipes, chew snuff, electronic cigarettes and smokeless tobacco, cannot be used within any facility on the grounds at JCEP.
 
Insurance:  Permittee shall, at its sole cost and expense, procure and maintain in full force through the term of this Agreement (including setup and teardown) comprehensive general liability insurance with coverage limits of at least $1,000,000 per occurrence; $2,000,000 aggregate for damage or injury to the Property, buildings or grounds of JCEP in the care, custody and control of Permittee, with each policy naming the Fair Board, Jackson County and its elected officials, officers, employees, agents and volunteers as additional insureds.  Permittee’s name on such policies shall be the same as on this Agreement. The policies must obligate the issuing insurance company to provide at least 30 days prior written notice to the Fair Board before cancellation or change in coverage.  Evidence of coverage and additional insured endorsement(s) must be provided to the Manager of JCEP at least 14 days prior to Permittee’s use of the Property.  Failure to meet any of these insurance mandates shall constitute a material breach of this Agreement by Permittee and the Fair Board may, at its discretion, terminate this Agreement. 
 
Indemnity:  Permittee shall indemnify, hold harmless, and defend, the Fair Board, Jackson County and its elected officials, officers, employees, agents and volunteers from and against any and all claims, suits, actions, losses, damages, liabilities, costs or expenses (including reasonable attorney fees and costs, whether or not incurred in litigation) on account of personal injury, death or damage to or loss of property or profits resulting from or arising out of, in whole or in part, any act, omission, negligence, fault, threat to safety of person or property at JCEP, or violation of law or ordinance by Permittee or any person entering JCEP or the Property with the implied or express permission or invitation of Permittee.  For purposes of this section, Permittee’s obligations include, but is not limited to, acts, omissions or negligence of Permittee, its members, officers, employees, agents, independent contractors, exhibitors, invitees, customers or other participants.  Neither Permittee nor any claims representative or attorney engaged by Permittee shall defend the claim in the name of the Fair Board, Jackson County and its elected officials, officers, employees, agents and volunteers without first receiving from Jackson County Counsel, in a form and manner determined appropriate by the Jackson County Counsel, authority to act as legal counsel for the Fair Board, Jackson County and its elected officials, officers, employees, agents and volunteers, nor shall Permittee settle any claim on behalf of the Fair Board, Jackson County and its elected officials, officers, employees, agents and volunteers without the approval of Jackson County.  The Fair Board, Jackson County and its elected officials, officers, employees, agents and volunteers shall have no liability to Permittee or its members, employees, agents, independent contractors, participants, exhibitors or invitees for any injury, loss, or damage caused by third parties or by any condition of the Property, except to the extent solely caused by the Fair Board’s gross negligence.
 
Force Majeure: A “Force Majeure Occurrence” is an occurrence that a party cannot reasonably control, including but not limited to (a) acts of God; (b) flood, fire (including wildfire and/or wildfire smoke), earthquake or explosion; (c) war (whether war is declared or not), invasion, hostilities, terrorist threats or acts, riot or other civil unrest; (d) government order, action or law; (e) actions, embargoes or blockades in effect on or after the date of this contract; (f) national, regional, or local emergency, including epidemic or pandemic; or (g) strikes, labor stoppages or slowdowns or other industrial disturbances. If JCEP cannot 
perform its obligations under this Agreement because of a Force Majeure Occurrence, JCEP may terminate this Agreement upon written notice to Permittee and shall give Permittee a refund of any amounts previously paid by Permittee to JCEP under this Agreement, and Permittee and JCEP agree that neither party shall have any further obligations under this Agreement. If Permittee has used and occupied the Property prior to such termination, Permittee shall pay for the use of the Property up to the
time of such termination. By submitting this form, you agree to the terms and conditions of the Jackson County Expo Park.