RWB Fest – Community & Engagement Booths

This application is for community organizations, nonprofits, schools, churches, local groups, and political campaigns interested in hosting a Community & Engagement Booth at RWB Fest, held Friday, June 27th from 5:00–10:00 PM, with fireworks at 9:45 PM.

RWB Fest is a free, family-friendly community celebration with an average attendance of over 6,000 people. Community & Engagement Booths are intended to provide outreach, education, engagement, and informational opportunities for event attendees.

There is no fee to participate under this category.

Booth Capacity

• To ensure a quality event experience, Community & Engagement Booths are included within the overall cap of 60 total booth spaces.
• This total includes merchandise vendors, nonprofit organizations, community businesses, and political campaigns.

Submission of an application does not guarantee acceptance.

 
Purpose of Community & Engagement Booths
These booths may include:

• Community outreach and engagement
• Educational or informational materials
• Family-friendly activities or interactive experiences
• Program, service, or campaign information
• Selling items or fundraising is not permitted under this category.

Political Campaigns

Political campaigns are permitted to participate under this category with the following expectations:

• All materials and interactions must remain family-friendly and respectful
• No amplified sound, speeches, or disruptive activity
• Campaign activity must remain within the assigned booth space

Participation does not imply endorsement by the City

General Information & Event Protocol

• All booths must be appropriate for a family-focused environment
• Participants must provide their own tent, tables, chairs, and materials
• Electricity is not provided
• No food preparation or food sales are permitted
• All participants must follow instructions from Parks staff, event officials, and emergency personnel
   

Setup & Breakdown

• Setup and load-in times will be provided to approved participants closer to the event
• Vehicles must be removed from booth areas prior to the event opening
• Booths are expected to remain set up for the duration of the event unless approved otherwise
• Participants are responsible for leaving their space clean and free of trash

Applications will be reviewed to ensure a balanced mix of booths and a positive experience for attendees.

Terms & Conditions**

By submitting an application, the participant agrees to the following terms and conditions:

• RWB Fest will take place on Friday, June 27th from 5:00–10:00 PM, with fireworks at 9:45 PM.
• Participation under this category is free; however, submission of an application does not guarantee acceptance.
• Community & Engagement Booths are included within the overall cap of 60 total booth spaces, which also includes merchandise vendors, nonprofits, community businesses, and political campaigns.
• Booths are intended for outreach, engagement, education, or informational purposes only. Selling items or fundraising is not permitted.
• Political campaigns are permitted but must remain family-friendly, respectful, and non-disruptive. Participation does not imply endorsement by the City.
• No amplified sound, speeches, or roaming activity outside the assigned booth space is allowed.
• Participants must provide their own tent, tables, chairs, and materials. Electricity is not provided.
• No food preparation or food sales are permitted under this category.
• Booths, signage, and materials must be appropriate for a family-focused environment.
• Setup must be completed within the designated load-in timeframe. Vehicles must be removed from booth areas prior to the event opening.
• Booths are expected to remain set up for the duration of the event unless approved otherwise by event staff.
• Participants must follow all instructions from Parks staff, event officials, and emergency personnel at all times.
• Participants are responsible for maintaining a clean, safe booth area and for removing all materials and trash at the conclusion of the event.
• The City is not responsible for lost, stolen, or damaged property.
• The City reserves the right to remove any participant who fails to comply with event rules, safety requirements, or operational expectations.
• The event will take place rain or shine unless severe weather requires changes or cancellation.

Submission of an application indicates acceptance of these terms and conditions.