High School and Non-Profit Organizations

Vendor Terms & Conditions
By submitting an application to participate in the event, the applicant (“Vendor”) agrees to the following Terms & Conditions:

 
1. Application & Acceptance
Submission of an application does not guarantee acceptance. All applications are subject to review and approval by the event organizers. The event reserves the right to accept or reject any application at its sole discretion, including for reasons related to product mix, space limitations, or alignment with the event’s mission and audience.

 
2. Booth Assignment
Booth locations are assigned by the event organizers. While location requests may be considered, specific placement is not guaranteed. Booth assignments may be adjusted at any time due to operational, safety, or logistical needs.

 
3. Booth Selection, Add-Ons & Payment
Vendors will select their desired booth size during the application process, along with any available add-ons such as electrical service or other amenities.

A valid credit card is required at the time of application submission. The credit card will not be charged unless and until the application is approved. Upon acceptance into the event, the credit card on file will be automatically charged for the approved booth size and any selected add-ons.

By submitting an application, the Vendor authorizes the event to charge the credit card on file upon approval. If an application is not approved, the credit card will not be charged.

 
4. Insurance Requirements
Insurance requirements vary depending on vendor type, activities, and overall risk level. Some vendors may be required to provide a Certificate of Insurance naming the event as Additional Insureds.

If insurance is required, vendors will either be prompted to upload proof of insurance as part of the application process or will be contacted after submission with specific insurance requirements and deadlines. Failure to provide required insurance documentation by the stated deadline may result in cancellation of participation without refund.

 
5. Set-Up, Tear-Down & Attendance
Vendors must comply with all published load-in, set-up, event hours, and tear-down schedules. Vendors are expected to staff their booth for the duration of the event. Early tear-down is not permitted without prior approval from event management.

 
6. Products, Services & Conduct
All items sold, displayed, or distributed must be listed in the application and approved by the event organizers. Vendors may not sell or distribute unapproved items.

Vendors must conduct themselves in a professional and respectful manner and comply with all applicable local, state, and federal laws. Amplified sound, generators, flames, or special equipment must be approved in advance.

 
7. Food & Beverage Vendors (if applicable)
Food and beverage vendors must comply with all applicable health department regulations and obtain all required permits and inspections. Additional documentation may be required prior to final approval.

 
8. Weather & Force Majeure
This is a rain, snow, or shine event unless otherwise stated. No refunds will be issued due to weather conditions.

The event is not responsible for delays, interruptions, or cancellations caused by acts of God, public safety concerns, government actions, or other circumstances beyond its control.

 
9. Liability & Indemnification
Vendor agrees to assume all responsibility for loss, damage, or injury to persons or property arising from their participation in the event. Vendor agrees to indemnify and hold harmless the event, and their officers, agents, volunteers, and representatives from any claims, damages, or liabilities resulting from Vendor’s participation.

 
10. Cancellation & Refund Policy
Vendor cancellations must be submitted in writing. Refunds, if any, will be issued in accordance with the event’s published refund policy. Application or administrative fees may be non-refundable.

 
11. Compliance
Failure to comply with these Terms & Conditions, event rules, or instructions from event staff may result in removal from the event without refund.

 
12. Agreement
By submitting an application, Vendor acknowledges that they have read, understand, and agree to all Terms & Conditions outlined above.