Vendor application

This application is for all vendors regardless of type.

Please contact me personally at (406)579-2113 if your booth constitutes a circumstance not listed here. 

Please contact me personally at (406)579-2113 if your booth constitutes a circumstance not listed here. 

Terms & Conditions

2026 Vendor Agreement – Bozeman Renaissance Festival

By submitting your application to become a vendor at this event, you certify that you have read and agree to the following:

Applications for returning vendors (from all Lucky Cricket Events events) are open January 1, 2026. Applications for new vendors will open Feb. 1, 2026. 

Market Date and Set up Times:

The market is held from 10am – 6pm on Saturday, August 22, and 10am-5pm on Sunday, August 23. 
Vendor setup will begin at 10am on the 21st and teardown will begin at the close of the event. All vendor belongings and materials must be removed from the venue that evening.
 

Venue:

No part of your displays or operation may reside outside of your designated space and into the isle or into your neighbor’s space.
Vendors agree to be held liable for any damages incurred to the event space as a result of their operation in the venue.
            

Booth and Vendor Expectations:

All vendors are expected to present themselves in relevant garb and to behave in a manner that maintains the fantasy element of the event. This means using the King’s speech to the best of your ability as well as endeavoring to limit the use of electronic devices when possible.
Booths should be decorated in a fashion that promotes the overall “Historical” esthetic of the fair. Note, we do not have a period theme, anything pre 19th century is appropriate. Hide your poles and your table feet, etc. Make an effort. All vendors should be ready to go by 9AM on Saturday and there will be a 9am vendor meeting before the beginning of the fair.
It is the expectation that each vendor sell only the products that are listed in their application. If items not listed on the application are presented on market day, the event coordinator or their agents will ask that they are removed from the display. Prices for each item should be clearly marked.
Weapons must be peace tied.
Each Booth space comes with vendor passes for the weekend of the festival. Please be sure to have these with you when entering and exiting the venue after the start of the event.
It is the expectation that vendors remain for the duration of the market. Vendor who pack up and leave early will not be eligible for future events.
This event will have a catered bar available. While vendors are welcome to patronize the bar, please maintain the appearance of sobriety and ability to drive safely upon leaving the venue. 
All vendors are expected to carry liability insurance.

 

Merchandise Integrity Policy:

·       The sale of AI art is prohibited.

·       The sale of uncredited images is prohibited. This includes the resale of stickers featuring the uncredited works of other artists, t-shirts bearing artwork from uncredited artists, journals, keychains etc. All designs should be your own. Please ask questions if you need more clarification on this policy. 

No direct sales (MLM) items are allowed.
3D items are not permitted without the concurrent submission of licensing for pieces being sold (in order to enforce this policy, 3D printed objects are prohibited as an add-on item.
·       Vendors found to be violating this policy will be asked to leave- no refund will be given. 

Food Vendors:

All food vendors must comply with the policies of the Gallatin City County Health Department. Food Vendors must supply proof of their Retail food operator’s license, Temporary Food Permit, or Cottage Food permit.
Additionally, for those food vendors cooking on-site, the Bozeman Fire Department has rules for operating within city limits- please reach out to Travis at "thansen@bozeman.net" to verify the need for and to schedule an inspection-these inspections are necessary to operate in Bozeman City limits.
All Food Trucks will also need to sign a contract with the Gallatin County Fairgrounds and the Fairgrounds will be charging a fee of 17% or $250 for your participation in this event.  
Because of this, there is no fee for food trucks to participate in the festival; instead, there is a $200 deposit that will be refunded within (10) business days after the last day of the festival. 
Damages to the premises or charges incurred by Lucky Cricket Events because of food truck participation will be documented and subtracted from this deposit before it is returned. 
Deposits will not be returned to food truck vendors who do not attend the festival or who leave early. 
No alcohol may be served on the grounds except by or in conjunction with the contracted alcohol purveyor, Single Barrel Catering. 
 

Booth Fees:

10X10 - $175
10X20 - $275
10X30 - $375
Food Truck - $200 DEPOSIT
Booth Sharing 
Booth sharing is allowed only as an additional 10*10 space - 10*10 spaces may not share booths. 10*20 spaces can accommodate one additional vendor, 10*30 spaces accommodate two extra vendors etc. 
Booth fees are due at the time of the acceptance of your application. Applications will be reviewed on a first-come-first-served basis with review and acceptance or rejection of applications to be completed within 72 hours of application receipt.
 

Cancellation Policy: 

·       If a vendor must cancel for any reason more than 30 days prior to the event, a refund of 75% of the booth fee will be forwarded to the vendor within 30 days of the cancellation. 

·       No refunds will be given for cancellations with less than 30 days’ notice. 

Disclaimer: 

Lucky Cricket Events LLC, its owners, employees, or associates accept not responsibility for loss of products due to theft or damage, for injuries sustained during the course of your participation in the event, or for behaviors of other vendors as they participate in this event. This event will serve alcohol and the coordinators accept no liability for circumstances arising from vendors’ or patrons’ consumption of it.