Chocolate Expo 2026 RI Holiday Edition
About the application
Enter Discount Code 2675 to receive a $75 Early Pay discount at checkout until August 1, 2026.
Use this application to participate in The Chocolate Expo 2026 RI Holiday Edition at Bally's in Lincoln, RI, which will feature tastings & sales of chocolates, baked goods, specialty foods, ready-to-eat foods, cheeses, craft beverages (wines, spirits, mead and cider) and more. Very limited spaces are available for sponsors and food-related craft vendors (cutting boards, knives, etc.).
Corporate sponsorship is available (email: vendors@thechocolateexpo.com / subject: Sponsorship).
CBD products are not allowed at our events, as per our insurance carrier.
Due to limited space and other considerations, we generally are not able to accept non-food/beverage-related vendors such as jewelry, artwork, clothing, multilevel marketing, etc., at this location.
About the event
Terms & Conditions
Baum Image Group, Inc., reserves the right to reject any vendor for any reason including, but not limited to, avoiding excessive product duplication and providing the best product mix for our guests. VENDORS MUST BE VERY SPECIFIC ABOUT WHAT THEY PLAN TO OFFER AT THE CHOCOLATE EXPO. Products not specified on your application are subject to potential removal at the festival, if they are duplicative of other vendors in a limited category or not allowed (CBD, tobacco, etc.).
ALL required paperwork (such as Certificates of Insurance, Kitchen License, Alcohol License, etc.) must be submitted at time of application.
ALL VENDORS MUST BE LICENSED AND INSURED. WE ARE WORKING UNDER BALLY'S FOOD HANDLING PERMIT, AND VENDORS ARE REQUIRED TO ADHERE TO ALL FEDERAL, STATE AND LOCAL REGULATIONS.
ALL VENDOR BOOTHS ARE SUBJECT TO INSPECTION.
ANY BOOTHS NOT MEETING SAFE FOOD HANDLING GUIDELINES WILL BE CLOSED, AND NO REFUNDS WILL BE ISSUED.
ALL VENDORS WHO ARE REQUIRED TO COLLECT RI STATE SALES TAX (7%) ARE REQUIRED TO FILL OUT THE FORM (WHICH WILL BE PROVIDED TO ALL REGISTERED VENDORS IN OCTOBER AFTER OUR PERMIT # IS ISSUED BY THE STATE) AND BRING A CHECK PAYABLE TO "RHODE ISLAND DEPARTMENT OF TAXATION," WITH THE AMOUNT CALCULATED AT THE END OF THE EVENT.
IF SELECTED TO PARTICIPATE, YOU AGREE TO:
1) PROVIDE GUESTS WITH SAMPLES -- THIS IS A CRITICAL COMPONENT OF OUR EVENT AND THERE WILL BE VERY FEW EXCEPTIONS TO THIS POLICY. ANY EXCEPTIONS (DUE TO SPECIFIC TECHNICAL ISSUES) REQUIRE PRIOR APPROVAL BY BAUM IMAGE GROUP, INC.
2) IN THE EVENT THAT YOU RUN OUT OF PRODUCT TO SELL, YOU AGREE TO NOT BREAK DOWN YOUR BOOTH UNDER ANY CIRCUMSTANCES AND TO CONTINUE SAMPLING UNTIL THE END OF THE EVENT.
3) BOOTHS ARE REQUIRED TO LOOK VERY NICE AND BE KEPT CLEAN AND WELL-ORGANIZED THROUGHOUT THE DAY.
4) BRING YOUR OWN TABLES (UNLESS RENTED VIA THIS APPLICATION) AND COVER THEM WITH YOUR OWN ATTRACTIVE TABLECLOTHS THAT COVER ALL THE WAY TO THE FLOOR IN THE FRONT AND ON THE SIDES.
5) Completely fill out the State of Rhode Island Application for Temporary Retail Sales Permit, which will be provided to you on the day of the event.
Chocolates, ready-to-eat foods and "merch" are subject to a 7% sales tax, which you must collect and provide to Baum Image Group and the end of the day, together with all pages of your sales permit filled out. Wines, spirits, packaged foods for off-site consumption, non-dessert baked goods such as breads, cheeses, etc., are generally not subject to sales tax.
PLEASE MAKE SURE TO ADD SALES TAX TO YOUR CUSTOMER'S FINAL CHARGE, IF YOUR PRODUCTS ARE SUBJECT TO TAX.
By participating in this event, you agree to our General Photo Release that allows photographs and videos of you, your staff, your booth and your products to be used by Baum Image Group, Inc., in documenting and promoting The Chocolate Expo now and at any time in the future.
Vendor booth fees are NON-REFUNDABLE.
Prices
| Single booth | $500.00 | Non-refundable | |
| 6' Table Rental (or bring your own) | $30.00 | Non-refundable | |
| Electricity | $175.00 | Non-refundable |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Please let us know what products you plan to sample.
- Please acknowledge that you have read, understand and agree to all health & safety requirements of The Chocolate Expo as follows: 1) Vendors with readily perishable products must maintain safe temperatures at all times. You must have adequate equipment to maintain safe food temperatures. An accurate metal stem probe thermometer must be used by those vendors who need to ensure that hot foods are maintained hot (above 140 degrees Fahrenheit) and cold foods are kept cold (below 40 degrees Fahrenheit). 2) Ready-to-eat foods and product samples must be handled by food workers wearing disposable gloves. Tongs or spatulas are an acceptable alternative to gloves, when appropriate. 3) All food must be protected from dust, sneeze exposure, hair and handling by customers at all times. Plastic wrap, tempered glass or Plexiglas coverings should be used, if appropriate, and/or products should be kept at an adequate distance to prevent such exposure. Hats and beard nets should be used, as needed.
- For guest comfort and safety at this family-friendly event, we conduct background checks on all vendor participants. Do you agree to a backgroup check?
- Social Media Pages
- What product categories is/are your business in?
- What products and/or services do you want to offer at The Chocolate Expo? Please be specific as possible so that we can prevent excessive product duplication. For instance, if you're a bakery... we want to know if you plan to sell donuts, cake pops, whoopie pies, breads, brownies, etc., because it doesn't make sense to have five or six vendors all selling the same specific items like brownies. Any products not included on your list may be subject to exclusion from the event.
- Are you handling food products at The Chocolate Expo?
- Do you plan to offer tastings/samples of your food/beverage products at The Chocolate Expo?
- If you're selling food and/or beverage items, are your products produced in a licensed facility? If you're not offering food or beverage products, please select N/A.
- Please upload a copy of your food or beverage license.
- Please upload your Certificate of Insurance (COI) naming Baum Image Group, Inc., and Bally's Twin River Lincoln as "additional insured." Uploading this document DOES NOT guarantee acceptance to participate in The Chocolate Expo, as only approval of your application reflects acceptance.
- If you are selling food and/or beverage products, please list any certifications that consumers may want to know about such as sugar-free, keto, organic, kosher, vegan and/or gluten-free. Be sure to include the name of the certifying agency.
- Please acknowledge that you are responsible to bring your own tables (if not rented from us) and table coverings to The Chocolate Expo.
- You agree to have your booth staffed throughout the entire Expo and continue sampling, even if you've run out of product to sell.
Picture requirements
- Minimum pictures required: 0
