Vendor Application

Welcome to our Pride Festival event being held on Sunday, March 22, 2026 from Noon until 6 PM.  Please let us know if you have any questions. This is an electronic agreement and by completing this form, you are validating and approving this agreement electronically.

Pride Sponsor and Vendor Information and Agreement for the 2026 Venice Pride Festival (hereafter, “Festival” or “the Festival”). Vendors, and Sponsors with vendor booths (hereinafter included as “Sponsor/Vendor”), agree, to each and all clauses set forth in this agreement and identified in the Venice Pride Sponsor/ Vendor Request herein incorporated by reference. Failure by the Vendor to abide by any clauses set forth in this agreement of the 2026 Venice Pride Festival gives Venice Pride Inc. (hereinafter known as “VPI”) the right to:

(1) immediately terminate the agreement, and 

(2) require Vendor, immediately upon notice of violation of this agreement, to cease operations and vacate the premises, and 

(3) forfeit any and all fees paid to VPI for the right and privilege of participating as a Vendor of the 2026 Venice Pride Inc. Festival. No clauses of this agreement may be changed in any way or altered without the written, signed permission of VPI.

Below are the details of said agreement.

1.   FORFEITURE AGREEMENT: Vendor agrees to obey all rules and instructions as directed by VPI during Festival 2026, any failure to strictly adhere to such instructions may result in the immediate termination of this agreement and immediate forfeitures of any and all fees paid to VPI. Further, Vendor may be subject to fines, civil, and/or criminal liability for violations of law or County of Sarasota ordinances.

2.   SET-UP/TEAR DOWN: Vendor must be on site no earlier than 9:00 AM and no later than10:00 AM and set up must be completed no later than11:45 AM.  In the event the vendor fails to appear at the Festival and claim their reserve space by 10:30 AM, Eastern Time Zone, on Sunday, March22, 2026, VPI reserves the right to assign, and/or resell, such space to another perspective Vendor without further notice, nor refund, to the undersigned Vendor. If it appears, or it is necessary, for the undersigned Vendor to arrive later than the time noted above, it is the undersigned’s responsibility to notify and make arrangements with VPI. Tear down: May not begin before 5:30 PM and must be completed by 6:30 PM.

3.   VENDOR BOOTHS: VPI agrees to provide each Vendor of the Festival with a 10’x10’ space only. Vendor is responsible for all equipment necessary for display and setup (such as tables, chairs. dollies, carts, etc.).  Vendor may provide and is encouraged to provide Vendor’s own 10’x10’ canopy/pop up tent. All Vendors must use weights on each leg of the canopy/pop-up tent because of possible windy conditions. Stakes or in-ground implements are prohibited.  Vendor displays shall be of professional quality. All packaging material and boxes shall be stored out of sight. Electricity is not available at the Festival.

4.   SUBLETTING PROHIBITED: Vendor shall not sublet or otherwise allow to use Vendor’s allotted Vendor booth to or by any other businesses, organizations, or person, with or without cost, without prior written authorization by VPI. 

5.   DAMAGES AGREEMENT: Vendor agrees and acknowledges to abide by all direction by VPI, which seeks to protect the environment, and the safety of the Festival patrons. Vendor hereby acknowledges its liability, and agrees to compensate VPI, for any damage(s) caused by, including but not limited to, its representatives, agents, employees, volunteers, members, vehicles, equipment, materials, objects to the environs and which causes VPI to pay for the repair, replacement, or other remuneration to Suncoast MCC for such damage to the environs or infrastructure.

6.   STAY IN ALLOTTED VENDOR SPACE: Out of fairness and consideration for all Festival participants, Vendor acknowledges and agrees to only utilize such space contained within the confines of its ASSIGNED booth space, and not to extend beyond 5 feet directly in front of its booth, for any sales, distribution, or other solicitation. Vendor acknowledges and agrees that they are strictly prohibited from “canvassing” or otherwise roaming the Festival grounds in any effort to promote its booth’s purpose, unless specifically authorized in writing to do so by VPI at least one week prior to the event.

 7.  NO AMPLIFIED SOUND: As a courtesy to other vendors and Festival participants, any amplified sound and loud noise from your booth is prohibited. The only amplified sound allowed at the Festival is by a Stage Sponsor or entertainment provider specifically authorized by VPI.

8.   NO ILLEGAL OR OBSCENE MATERIALS:  Vendor shall not display, offer for view, or sell any illegal or contraband items. Additionally, Vendor acknowledges and agrees that any material of an adult nature which may be considered obscene or objectionable for view by minors shall not be displayed. VPI shall have sole and final discretion over what shall constitute obscene or objectionable items not otherwise prohibited by law or ordinance.

 9.  NO COMPETING FOOD/BEVERAGE SALES: VPI retains the exclusive rights to serve and sell any and all food and beverages at the Festival. Out of fairness to specifically authorized Festival “Food Vendors,” serving or selling any beverage or food except by the specifically authorized “Food Vendors” is prohibited. VPI reserves the right to confiscate for the duration of the Festival any food or beverages being served or offered for sale by anyone other than the specifically authorized “Food Vendors”.

10. NO COMPETITION WITH VPI: Vendor shall not display, offer for view, take orders for, sell, or solicit for donation any items that are imprinted, emblazoned, or marked in any manner with “Venice Pride” or logo. Even when printed with other words, Vendor shall not offer phrases, logos, or artwork with any variation of these words.

11.        NO COMPETITION WITH FESTIVAL SPONSORS: VPI reserves right to prohibit, within any Pride Vendor booth or on the Festival grounds, the display, advertisement, or other promotion of any business, company, or organization which may be in conflict with a current VPI sponsor. Any questions concerning current VPI sponsors should be directed to VPI prior to the event. VPI shall have sole and final discretion over what shall be objectionable items.

12. SALES TAX: Vendor acknowledges and understands that they are responsible for sales and use tax and shall in no way hold VPI or its representatives responsible for any type of permits other than the Festival itself. Vendor is solely responsible for the acts or omissions, and any and all costs associated therewith, of any and all of its employees and volunteers.

13. NO MISREPRESENTATION: No Vendor shall hold itself out as an agent of VPI.

14. CANCELLATIONNS / REFUND POLICY: : A 75% refund of Vendor booth fees will be given with a written request received by February 15, 2026.  A 50% refund will be given with a written request received between February 16 to March 1, 2026, if the space can be filled from an approved waiting list. No refunds will be given for any request received after March 1, 2026.

15. VENDOR POSSESSIONS: All booths and exhibits must be tended at all times. VPI accepts no responsibility for items left unattended. Vendor is solely responsible for the security of Vendor’s property.

16. ATTENDANCE NOT GUARANTEED: VPI makes no representation or guarantees towards actual Festival attendance. 

17. UNCONTROLLLABLE EVENTS: Vendor understands that VPI has no control over attendance, weather, acts of God, acts of terrorism, governmental intervention, or any cause that may prevent, alter, or interrupt the Festival. Vendor shall hold VPI harmless for any losses that could arise as a result. VPI does not refund booth fees due to weather, acts of God, acts of war or terrorism, or governmental intervention; the Festival is a “Rain or Shine” event. 

18. VENDOR PLACEMENT: VPI reserves the right to place Vendor in any booth location at the complete discretion of VPI, irrespective of the participant’s request. VPI makes no representation, nor does it guarantee any volume of “foot traffic” of Festival guests in any area of the Festival. VPI cannot speculate, nor control, the popularity of one area of the Festival over the other. 

19. CLEAN UP: Vendor, upon vacating their booth space(s), will ensure that such space shall be free of any and all trash or refuse with such being placed in the appropriate refuse containers. Failure of the Vendor to clean their booth site may result in the future denial of Vendor participation.  

20. HOLD VPI HARMLESS: Vendor understands and agrees that Vendor, Vendor’s business, organization, employees, assistants, coworkers, heirs, or assigns, shall hold harmless VPI, their organizers, directors, volunteers, other sponsors, insurance carriers, and site property owner in the case that Vendor or any person associated with Vendors suffer any damages or loss to goods, wares, or merchandise; or accident, illness, injury, death within the confines and context of the Festival. Vendor agrees to not file any claim(s) against VPI or their organizers, directors, volunteers, other sponsors, insurance carriers. Vendor agrees that Vendor or Vendor’s insurance shall have sole responsibility for any and all costs associated with injury, illness, or loss suffered at or related to the Festival. 

21. INSURANCE: Vendor certifies that Vendor maintains adequate liability insurance to cover any and all occurrences which may result in the damage or injury to any person or person’s property as the result of the acts or omissions of the Vendor including within the Vendor’s booth space. Vendor understands that liability insurance is available for private purchase.

22. FINES INCURRED BY VENDOR: Any infraction or damage that results in the Festival being charged a fine will be billed directly to the responsible Vendor. 

23. TERMINATION CLAUSE: Any failure to strictly adhere to any part of this agreement may result in the immediate termination of this agreement and immediate forfeitures of any and all fees paid to VPI. 

24. SEVERABILITY CLAUSE:  If any term of this Agreement is to any extent illegal, otherwise invalid, or incapable of being enforced, such term shall be excluded to the extent of such invalidity or unenforceability; all other terms hereof shall remain in full force and effect; and, to the extent permitted and possible, the invalid or unenforceable term shall be deemed replaced by a term that is valid and enforceable and that comes closest to expressing the intention of such invalid or unenforceable term. If application of this Severability provision should materially and adversely affect the economic substance of the transactions contemplated hereby, the Party adversely impacted shall be entitled to compensation for such adverse impact, provided the reason for the invalidity or unenforceability ability of a term is not due to serious misconduct by the Party seeking such compensation. 

This agreement supersedes all oral or other non-written agreements and understandings. Any modification of this agreement shall be null and void unless said modification is set forth in writing and signed by the same parties (or their representatives) having made this agreement. This agreement has been read, understood and entered into freely, voluntarily and absent of duress by the parties signed below. Vendor agrees to abide by all clauses set forth in this agreement, and upon notice of violation of this agreement to immediately vacate the Festival and forfeit all fees paid for the privilege of participation in the Festival.