FoodeesFest Vendor Agreement –(Destin/Fort Walton Beach, FL)

Applications are reviewed on a rolling basis and may close at any time once capacity is reached. Categories routinely fill before the listed deadline.

Welcome to the event! Browse through our applications and let us know if you have any questions. This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

Foodees Fest
FORT WALTON BEACH AT THE DESTIN/FT. WALTON BEACH FAIRGROUNDS Jan 30-Feb 1, 2026

Welcome and thank you for your interest in vending with Foodees Food & Culture Festival.

FoodeesFest is a large-scale, outdoor, multi-day festival celebrating food, culture, and small businesses. Events typically host 100+ vendors, including food trucks, tented food vendors, artisans, authors, and non-food retailers.

This application helps us understand your business, menu or products, setup needs, and category placement. Submission of an application does not guarantee acceptance.

Accepted Vendor Categories
• Food Trucks & Food Trailers
• Tented Food Vendors
• Pre-Packaged Food Vendors
• Artisans & Crafters
• Authors & Non-Food Retail

Each vendor must apply under the category that matches their actual setup and product type.

Important Event Protocol
• All vendors must be self-sufficient
• No power or water is provided
• Silent generators only (70 dB or below)
• Straight-leg canopy tents only
• Professional signage is required
• Beverage sales are restricted unless approved

Menu & Product Approval
All food vendors must submit:
• Full menu
• Category selection

Only approved items may be sold. Menu changes are not permitted once approved.

Load-In, Setup & Breakdown
Final schedules, layouts, permits, inspections, and operational updates are shared exclusively through the Foodees Vendors & Sponsors Facebook Group. Joining the group is mandatory for participation.

Late arrivals, early breakdown, or no-shows may result in removal without refund and loss of future booking eligibility.

LATE ARRIVALS WILL BE TURNED AWAY with no refund. No-show vendors will be banned from future events and forfeit their deposits and vendor fees.

Setup Deadline

All vendors must be fully set up one hour before event start time each day.
Event Hours:

• Friday: 1:00 PM – 7:00 PM
• Saturday: 11:00 AM – 7:00 PM
• Sunday: 11:00 AM – 7:00 PM

FOODEES FEST – VENDOR TERMS & CONDITIONS
Facebook Group Requirement
All vendors are required to request to join and remain active in the Foodees Vendors and Sponsors Facebook Group, which is the primary channel for event communication, setup instructions, maps, and updates.

 
Foodees, LLC
By submitting an application and/or completing payment, the vendor (“Vendor”) acknowledges, understands, and agrees to the following Terms & Conditions in full.

 
Approval & Participation
Submission of an application does not guarantee acceptance. Foodees Fest, operated by Foodees, LLC, reserves the right to approve, deny, refuse, or remove any vendor at its sole discretion, at any time, with or without cause. Vendor placement, layout, location, and category assignments are determined by Foodees Fest and are final. Approval does not guarantee a specific location, layout preference, or category exclusivity.

 
Application Payment Authorization & Non-Refundability
Vendors must submit a valid method of payment with their application. Do not apply unless you are prepared to be charged.

Applications are reviewed based on festival availability and vendor category needs. Upon approval, the submitted method of payment will be automatically charged for the applicable vendor fee.

All approved charges are non-refundable. This includes, but is not limited to, cancellations or non-participation due to:

Staffing changes
Schedule conflicts
Illness or emergencies
Travel issues
Booking the incorrect event
Inability to attend all required event days
Failure to fulfill any obligation under this agreement
By submitting an application, Vendor expressly authorizes Foodees, LLC to charge the provided payment method upon approval and agrees that approval constitutes a binding commitment.

 
Approved Items
Vendors may sell only the items listed in and approved through their application. Unauthorized items, substitutions, additions, or changes are strictly prohibited and may result in immediate removal from the event without refund.

 
Pricing & Signage
All pricing must be clearly displayed using professionally printed signage. Handwritten signs are not permitted. Prices must be submitted for approval prior to the event if requested. Price gouging, inconsistent pricing, or failure to display pricing may result in immediate removal and permanent disqualification from future Foodees Fest events.

 
Alcohol & Prohibited Items
Alcohol sales are strictly prohibited. Vendors may not sell, sample, distribute, or display alcohol in any form.

The following items are also prohibited unless expressly approved in writing by Foodees, LLC:

CBD, THC, nicotine, or related products
Weapons or weapon accessories
Counterfeit or illegal goods
Violation of this section will result in immediate removal without refund and permanent ban.

 
Waste Management & Cleanup
Vendors must leave their assigned space in the same condition as it was upon arrival.

All trash and food waste must be disposed of in designated dumpsters
Cardboard must be fully broken down
No grease, oil, food residue, sauces, liquids, or wastewater may be dumped, rinsed, spilled, or poured onto the ground, pavement, grass, drains, or surrounding areas
Grease mats or containment trays are required for all food vendors.

Any spills or stains must be cleaned immediately using proper absorbents.
A Foodees Fest staff member must inspect and sign off on each vendor space Sunday night prior to departure.

Failure to comply will result in:

Forfeiture of deposit
Additional remediation fees exceeding $500, including venue charges, third-party cleanup costs, and documented damages
 
Deposits
A cash-only deposit is required at check-in:

$100 – food trucks and tented food vendors
$50 – artisans and crafters
Deposits are refundable only if the vendor:

Remains onsite for the full event
Properly cleans and restores their space
Complies with all rules and protocols
Early exit, no-shows, or rule violations will result in deposit forfeiture.

 
Load-In, Attendance & Early Exit
Vendors must arrive and set up during assigned load-in times. Late arrivals may be denied entry without refund.

Vendors must remain onsite for the entire event duration. Early exit will result in:

Loss of deposit
Loss of future booking eligibility
Possible permanent ban at Foodees’ discretion
 
Vehicle Access
No vendor vehicles may enter or exit the event space until the crowd has fully cleared. This applies to all vendors, including food trucks and trailers. Early vehicle movement will result in deposit forfeiture and future booking consequences.

 
Power & Generators
Vendors supplying their own power must use quiet generators rated at 70 decibels or less. Unsafe, excessively loud, leaking, or improperly placed generators are prohibited and may result in immediate removal without refund.

 
Fire Safety
All vendors must comply with applicable fire codes and safety requirements.

Fire extinguishers are required where applicable
Vendors frying food must have a Class K fire extinguisher onsite
Propane, cooking equipment, and tent setups must meet fire marshal standards
Non-compliance may result in immediate removal.

 
Fees, Taxes & Processing
Vendor invoices include the vendor fee, applicable sales tax, and processing fees. All fees are non-refundable unless Foodees Fest cancels the event. Partial refunds are not issued under any circumstances.

 
Weather, Rescheduling & Venue Changes
Events are rain or shine. Weather delays, layout changes, reschedules, or operational adjustments are not cancellations and are not grounds for refund.

 
Chargebacks
Vendors agree not to initiate chargebacks or payment disputes. Any chargeback will result in:

Permanent ban from all Foodees Fest events
Recovery of fees, collections, and legal costs to the fullest extent permitted by law
 
Licensing, Permits & Compliance
Vendors are solely responsible for obtaining and maintaining all required licenses, permits, inspections, and certifications. All documentation must be displayed onsite and provided upon request. Vendors must comply with all city, county, state, and federal regulations.

 
Insurance Requirement
Vendors must carry general liability insurance with a minimum of $1,000,000 per occurrence and list Foodees, LLC as additionally insured. Venue names are not required but may be listed. Insurance may be purchased through Eventeny’s insurance partner after approval.

 
Independent Contractors
Vendors are independent contractors. Nothing in this agreement creates an employment relationship, partnership, joint venture, or agency relationship between the Vendor and Foodees, LLC. Vendors are solely responsible for their employees, contractors, wages, taxes, insurance, and compliance with all laws.

 
Media Release
Vendors grant Foodees Fest permission to use photos, video, and brand likeness captured at the event for marketing and promotional purposes. All media is the property of Foodees Fest.

 
Liability
Vendors assume all risk related to their property, staff, and operations. Foodees Fest and Foodees, LLC are not responsible for lost, stolen, or damaged items.

 
Accessibility
Vendors must maintain accessible booth layouts and customer service practices in compliance with applicable accessibility laws.

 
Communication
Vendors consent to receive email and SMS communications related to the event. Opt-out instructions are provided with each message.

 
Accuracy of Information
Vendors certify that all information submitted is accurate and truthful. False or misleading information may result in immediate removal without refund.

 
Governing Law
This agreement is governed by the laws of the State of North Carolina.

 
Agreement Acknowledgment
By submitting an application and/or completing payment, Vendor confirms that they have read, understand, and agree to all Terms & Conditions above.