Beltane Vendor Application

Beltane 2026 inside the Lynnwood Event Center

Food Trucks will be outside. Food trucks must work directly with the Lynnwood Event Center(LEC). 

All other Food Vendors may use this application.

Notes:

• Single 6' or 8' table provided for 8' x 8' and 10' x 10' spaces. 
• 2 chairs for every booth space.
• 5' x 5' spaces please bring your own tables (4' x 4' tables recommended)
• Larger spaces may bring additional tables and grids. 
• Canopy frames are allowed.
• Must bring your own table coverings.
• You must maintain within your alloted booth space.
• Corner preference will be allowed for additional $20 charge.
• Additional vendors outside will be considered only if we fill the inside.
• LEC will block hotel rooms for us and provide a link for discounts at hotels within walking distance.
• Maypole will be outside at the front of the LEC.

🧹 Market Schedule:

• There will be a brief window of time for vendors to unload and set-up the day before on Saturday 5/2/2026. I will let you know more about this as we get closer to event day!
• Tiered timing for load in on event day will be established closer to event day. 

🕰 Market Hours

12:00PM - 5PM (load-out complete by 8PM)

 🌺Booth Decor (Highly Encouraged!)🌸

Join in the festive spirit of Betane!

Recommended: Fresh flowers, ribbons, small maypoles, bees, butterflies, May baskets, and other things that represent spring in full bloom. 

✨ With gratitude,

PNW Witches’ Market

Payment Details:

We will charge your payment on file once approved.

If you prefer to be invoiced, we are willing to do so. 

You will have 5 days to pay your invoice from the time of receipt. 

Refunds:

No Refunds, unless the entire event is canceled.

If you need to cancel and there is time, we will gladly switch your info over to sponsorship.

CBD/THC product sales are prohibited by the event location.

No Vaping indoors or under canopies.

Age Requirement: 

Vendors/Booth Operators must be 18 years of age or older.

Booth Identification/Pricing: 

Each booth must have signage clearly identifying the business name and price of products. Pricing and all applicable taxes are the sole responsibility of the Vendor.

DO NOT Tape or stick anything to the walls please. 

Americans with Disabilities Act (ADA): 

Vendors/Booth Operators shall comply with all city, county, state and federal accessibility requirements. The ADA mandates equal access to facilities, services, and programs for persons with a disability. 

Discrimination:

Vendors/Booth Operators shall not discriminate on the basis of race, color, sex, gender identity/gender expression, religion, nationality, creed, marital status, sexual orientation or preference, age, honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap. Vendors shall comply fully with all applicable federal, state and local laws, ordinances, executive orders and regulations that prohibit such discrimination. Be nice. 

Print Materials:

Booth Operators may display educational materials that directly relate to the products or services they are promoting. Products, materials, and literature for businesses, organizations, or individuals who are not authorized market vendors, may not be displayed. 

Taxes:

Vendors are solely responsible for reporting and paying all required taxes. 

Insurance:

Proof of insurance may be required for high risk activities.

Licenses and Permits:

All Vendors are responsible for complying with local, county, and state requirements governing the sale and production of their products. The following is a summary of licenses and permits. Please consult the appropriate agency to get the most complete and up-to-date information. For more information about local, county, and state permits, approvals, or licenses for Washington State, please see the Governor's Office for Regulatory Innovation and Assistance. http://apps.oria.wa.gov/permithandbook/

• Business License - Required to operate a business. www.bls.dor.wa.gov - 

Out of state vendors should call the DOR/Business Licensing Services at 360-705-6741 to confirm requirements for their activities in Washington. 
Hobbyists should also contact the state to determine if their sales will be significant enough to require a license.