Valentines Pop-UpParty Vendor Application

Thank you for your interest in becoming a vendor at the Valentine’s Pop-Up Party hosted by Lammy Teon Creations! Please review the following guidelines before completing your application.

General Information:

This is an indoor vendor market held inside the basketball gym at 114 Liberty Street, Batavia, NY. We welcome a variety of small businesses and entrepreneurs. Space is limited, and applications will be reviewed on a rolling basis.

Accepted Vendor Categories:

• Handmade / Crafts: jewelry, décor, candles, art, seasonal gifts
• Apparel & Accessories: custom clothing, hats, accessories
• Beauty / Self-Care: skincare, soaps, wellness products
• Food & Desserts: packaged treats, baked goods (no onsite cooking/frying)
• Nonprofits / Community Organizations
• Live Demos ( Examples: Reiki, Tarot, face painting etc.) 

* No Retail Resale at this venue. ONLY Handmade

Category Descriptions:

Please select the category that best fits your primary products. We may adjust categories to help balance the event and avoid overcrowding of similar vendors.

Event Protocol:

• All products must be family-friendly.
• Vendors are responsible for their own table displays and signage.
• Vendors agree to remain set up for the full event duration.
• Professional and respectful behavior is expected at all times.

Food Vendor Requirements:

• Only packaged/ready-to-sell items are permitted.
• No cooking, heating, or open flames inside the venue.
• Food vendors must follow local health and safety standards.

Parking & Load-In:

• Vendors may unload at the front entrance of 114 Liberty Street.
• After unloading, please move vehicles to designated vendor parking areas to keep space open for attendees.
• Event staff will be available to assist with directions.

Setup & Breakdown:

Setup: 8:00 AM – 10:00 AM
Event Hours: 10:00 AM – 4:00 PM
Breakdown: Begins at 4:05 PM
Early breakdown is not permitted unless approved by event host.

Booth Information: Included With Each Vendor

• Indoor heated venue
• Promotion on Facebook & Eventeny
• 10' x 10' space
• Access to electricity (limited)

Each vendor receives a designated space. Must bring your own tables, chairs, signage, display fixtures.

Welcome to the event! Browse through our applications and let us know if you have any questions.

This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

Refund & Cancellation Policy

Vendor Cancellations

• Cancellations made 14 days or more before the event will receive a full refund of vendor fees.
• Cancellations made 7–13 days before the event will receive a 50% refund.
• Cancellations made within 7 days of the event are non-refundable.
  “No-show” vendors forfeit all fees and may not be invited to future events.

Event Cancellations (Host-Initiated)

If the event is cancelled by Lammy Teon Creations due to unforeseen circumstances (weather, facility issues, emergencies), vendors will receive a full refund of booth fees.
If the event is postponed, vendors may choose to:

• Transfer their registration to the new date OR
  Request a full refund.

Terms & Conditions – No Liability Statement
By submitting a vendor application and participating in the Valentine’s Day Pop-Up Party at 114 Liberty Street, the vendor agrees to the following:

Liability Waiver
Lammy Teon Creations, the event organizers, the facility, and all affiliated staff are not responsible for any loss, theft, damage, injury, or accidents that occur before, during, or after the event. Vendors participate at their own risk.

Insurance Responsibility
Vendors are responsible for carrying any insurance they feel necessary for their business and property. The event does not provide individual vendor insurance coverage.

Product Safety
Vendors are solely responsible for the safety, legality, and quality of the products they sell. Food vendors must comply with all local health and safety rules.

Booth Conduct

Vendors agree to maintain a clean, professional, and safe booth area, and follow all event rules, load-in instructions, and facility guidelines.

Indemnification

Vendors shall hold harmless and indemnify Lammy Teon Creations and the venue from any claims, liabilities, or costs arising from their participation, products, conduct, or equipment.

Acceptance of Terms
Submission of the application and payment of fees signifies full acceptance of these terms and conditions.