Merchant Application

We of New Uppsala Events, the creators of the authentic Yule Viking Festival, are building a positive, inclusive, and real community with all the festivals we host. Our goal is to educate and entertain our Guests with historical and actual truths. We want to create an environment where our Guests and Vendors feel welcomed and safe. We invite Vendors from all over to apply to become part of the family. Uppsala Events prefers Vendors who handcraft their wares but all applications will be considered. The Yule Viking Festival is a themed event.

Vendor Fees for 2026 are $1.50/sqft plus $30 for electricity hookup. Electric hookup is mandatory as our festival goes into the evening hours and lights in your booth is required. 

All Vendor Booths and those receiving a Vendor Pass are required to follow the Booth Tent guidelines. These guidelines are similar to most Renaissance festival guidelines.The Yule Viking Festival Jury Committee will review each item on your application. Uppsala Events does not guarantee exclusivity for Vendors although we will do our best to limit the number of Vendors selling the same or similar merchandise. If one of your items is similar to another approved Vendor’s, the Jury Committee reserves the right to exclude that item. Only approved items may be sold during the Yule Viking Festival.The Yule Viking Festival is Saturdays and Sundays, December 5, 6, 12, 13, 19, 20 from 11am-7pm, except for Friday, Dec.4, 2026, from 4pm-9pm. This is the night of our opening feast. We are open to the public on this evening and vendors are required to be open for business during all hours of operation. Once a Vendor's application is approved, further information will be given with the Contract.  Questions can be messaged or emailed to vendor@uppsala-events.com.

Only applicants with a Valid/Active Texas Sales Tax Identification Number (TSTIN) will be approved. You can check on the current status of your TSTIN by visiting https://mycpa.cpa.state.tx.us/staxpayersearch/. If you need to apply for a TSTIN you can go to https://comptroller.texas.gov/taxes/permit/.

The following conditions are required upon acceptance of the application. All Vendors are expected to comply with the following as part of participation in New Uppsala Events LLC festivals.

1. Upon initial setup, All Vendors will provide Uppsala Events LLC with a deposit of $50, in the form of a check or cash, to be returned upon checkout once the vendor space is cleared by the vendor coordinator. If you do not check out and have your space cleared, your deposit will be forfieted. If you camp onsite, a separate camping deposit of $50 is also required, meaning your deposit will be $100.

2. A current copy of the Vendor’s insurance policy, naming New Uppsala Events LLC as additional insured and loss payee is required to be on file in the New Uppsala Events LLC office. The minimum amount of coverage will include and state in the Certificate of Liability: General Aggregate Limit                                  $300,000.00 Product-Completed Operations Aggregate      $300,000.00 Personal and Advertising Injury                       $300,000.00 Each Occurrence                                             $300,000.00 Fire Damage (any one fire)                                $50,000.00

3. All Vendors are required to have a fully charged ABC fire extinguisher of 5lbs. or more located inside their booth. Propane tanks are never to be kept inside any booth and must be declared to the vendor coordinator.

4. Merchant/Non-Food: Uppsala Events charges $3 per square foot for the entire tent and awning but excludes tie-down ropes. Booths will not be permitted to set up displays or sales space outside of the approved dimensions.  

5. Once an application is juried and approved, the Vendor's Contract and invoice will be sent out. Booth owners will have a maximum of two weeks, from the date of the invoice, to pay the invoice. If the invoice isn't paid within the two weeks, the vendor will be removed from the approval list and will need to reapply and be re-juried. Vendor space is limited. Once all vendor spaces are filled, all applicants will go on a waitlist and juried in the case that a vendor backs out.  

6. All New Uppsala Events LLC Participants, Vendors, and their attendants/employees over 18 years of age, will be required to undergo a background check for anyone that will be working onsite during the festival. Two background checks per business, will be included in the fees for the vendor space. We will require $25 per additional background check for attendants/employees.New Uppsala Events LLC reserves the right to deny your vendor application based on the results of the background checks. Examples of denial can include, but not limited to, any crime involving a minor, any violent crime, or any type of theft, larceny or destruction of property. However, if a single employee fails the background check process, it does not mean the entire business is automatically denied, only that the individual would not be allowed on the grounds of New Uppsala Events LLC. We will address these issues, should they arise, with each business individually.